Chincoteague Reports

March 17, 2010 Accomack County Board of Supervisors Regular Monthly Meeting

March 17, 2010 Accomack County Board of Supervisors Regular Monthly Meeting
 
Accomac Board Chambers, Accomac, Virginia
Agenda materials and audio recording of this meeting may be found through this link:
Board of Supervisors Materials

ATTENDANCE
Present: Laura Gordy (Chair), Wanda Thornton, Ron Wolff, Steve Mallette, S. McCaleb, J. Gray, D. Hart (Vice-Chair), S. Mears, G. Chessor.
County Attendees: Jim McGowan, Director of Planning, Steve Miner, County Administrator (absent) , Mark Taylor, County Attorney, Mike Mason, Finance Department.
Audience: Meeting transcribed remotely; number of attendees unknown.
Chair Laura Gordy called the regular session to order at 5:00 PM.

Opening Remarks: Ms. Gordy commented on some corrections in agenda.  Highway matters were removed since Mr. Idsell will not be present.

ADOPTION OF AGENDA
Approved with modifications.

PUBLIC COMMENT
Bob Gresham from Accomac:  He wants to again encourage the Board of Supervisors (BOS) on developing the county budget for all citizens.  He commented on the part time status of BOS positions. 

CONSIDERATION OF MINUTES
Approved.

COMMENDATION FOR RON WOLFF
Plaque of appreciation for Wolff’s chairmanship several years back.

RESOLUTIONS FOR COMMENDATION
Recipients were not present.

CONSENT AGENDA
Approved.

REPORT OF PUBLIC OFFICIALS
Mr. Dave Foley, Presentation of Financial Statements.  Mr. Mason discussed delayed in statements, but deadlines were met with extensions.  Mr. Foley discussed audit of county financials.  A management letter will be distributed to BOS along with a communications letter.  Mr. Foley stated that financial statements were in compliance with regulations.  In fiscal matters, some $1.4M was moved to appropriate accounts.  No questions were made by BOS members.

 
OLD BUSINESS
Mr. Miner:  He commented on consolidation feasibility with respect to school board and Mr. Bull, Superintendant of Schools.  Mr. Mallette wanted highlights of plan.  Mr. Chessor thought discussion of highlights was not necessary.  Motion was made to accept plan; approved 8 to 1. 

Mr. Miner discussed school renovation and other county services involved.  Ms. Mears made motion to put plan on back burner and postpone vote.  Mr. Hart asked what does that mean to process of budget and when will it be discussed again.  Mr. Mason noted that it would be a good time to invest in plan, but budget situation has limited funds for proceeding.  Mr. Miner discussed the long term benefits vs. short term benefits of plan.  Mr. Miner recommended waiting one year on plan.  Mr. Hart was concerned that $100K lease arrangement may be non-optimal for county budget.  Mr. Gray asked Mr. Miner about projected costs; Mr. Gray would like to see some more details on building.  Motion was approved.

Ms. Gordy initiated discussion on referendum on additional county beverage and food tax to support schools in county.  Ms. Thornton thought citizens would support it if it came to referendum.  This is a 4% tax for support of county education facilities only.  Mr. Mallette asked Mr. Taylor about timeline for referendum vote by citizens.  Mr. Taylor indicated that process should begin mid-summer at latest for vote in November.  Mr. Taylor commented on earmarking of funds for education; the word perpetual cannot be used with respect to future BOS.  Ms. Mears noted that instead of referendum, citizens can petition for vote.  Mr. Taylor stated that state rules may allow BOS to vote for this tax without referendum.  Mr. Wolff discussed issue as BOS member and a restaurateur.  He indicated that there may be some misconceptions that meals (beverage and food) tax is paid by local people and not visitors.   Mr. Wolff wants public is informed about the meals tax and its potential consequences.  Ms. Thornton commented that some citizens are already paying meals tax if they are in an incorporated town.  Mr. Gray noted that meals tax in incorporated towns do not go to education currently.  Mr. Gray suggested that Mr. Miner and Mr. Mason should review what other counties are doing in Virginia to defray costs.  Mr. Mallette would like to defer vote until more facts are available.  Motion was made to postpone vote until more information is available; approved.  Ms. Thornton asked Mr. Taylor about preparation of petition.  Motion was made by Ms. Thornton to initiate petition process.  Mr. Mallette asked if citizens would be available to distribute petition.  Development of petition was approved.

Ms. Gordy brought up discussions of railroad car float (barge) and future loan.  Mr. Taylor updated the status of issue.  Mr. McCaleb stated that there was no contact with participants since last update.  Motion was made if agreement is satisfactorily then it should be appropriate to continue with plan.  Mr. Taylor stated that appropriate language can be arranged to verify barge is maintain mechanically and financially.  Mr. McCaleb discussed future uses of barge.  Mr. Chessor is concerned with past practices that may cause future difficulties with barge system.  Ms. Thornton discussed issue as a business decision with risks and benefits.  Mr. Mallette commented on other usages that railroad corridor could be utilized.  Motion was made to adopt plan; approved with several no votes.

Consider Appointments
Accomack County Building and Fire Code Board of Appeals: None
Accomack Fire and Rescue Commission:  Mr. McCaleb indicated letter was submitted.  Mr. Custis was nominated and approved.
ES Community Services Board:  Mr. Taylor commented that no person is available that meet criteria, and it is not clear if current members meet criteria.
Economic Development Board: Ms. Thornton would like to see definition of roles for this board.   Mr. Mallette would like to see broader discussion with Economic Development Authority (EDA) on March 31.  Mr. McCaleb does not agree with having two similar factions.  Ms. Mears asked Mr. Mason about any funding to EDA; Mr. Mason indicated county staff is used by EDA.  Ms. Thornton wanted to defer vote until after budget.  Approved with several votes opposed.
Parks and Recreation: Mr. McCaleb nominated Lewis.  Approved
Wetlands Board:  Another alternate appointment was discussed.  Ms. Mears asked about number of appointments.  Deferred.

NEW BUSINESS
Broadband Information: Mr. Miner began the discussion with explanation of process of developing broadband and funding.  He noted that improvement to current system is needed to leverage future funding.  Patrick  Coady, executive director of broadband authority, discussed current funding for authority.  Fiber optics has been constructed in northern end and extended to toll plaza in south.  Mr. Coady discussed advantages towards education and courses for schools with broadband.  He commented that individual homes with broadband would not be available for some time.  He discussed 102 anchor institutions in county (schools, health care, emergency units).  Grant applications need to be sent out within ten days.  Mr. Coady is asking BOS for a cash match to obtain grant.  This is soft grant in that there is time in future to make final commitment from BOS, and a resolution is required to move forward.  Mr. Wolff asked if all fire houses will be involved.  Mr. Coady indicated that it is planned to put all fire houses on broadband; in particular Tangiers Island.  The other problematic locations are Saxis and Greenbackville and broadband representatives have discussed the mapping of broadband to the fire houses and nearby communities, and discussed issues with local representatives such as Captain’s Cove.  Mr. Coady discussed the cash match in more detail with Mr. Mallette. 

Mr. Miner discussed resolution letter for broadband.  Motion was made to move forward on resolution.  Approved.

COUNTY ADMINISTRATOR REPORT
Ms. Mears asked for details in agenda for recess.  Mr. Miner will make sure future agenda show this time for recess.

COUNTY ATTORNEY’S REPORT
Mr. Taylor reviewed county action for meeting technical point in county ordinance to require payment on property prior to any rezoning or permit requests.  Motion made to modify ordinance.  Approved.

Mr. Taylor did not have additional information on state budget.  Meals tax has been discussed.  Ms. Thornton wants possibilities to diversify revenue in Virginia counties to be encouraged.  Motion to encourage new methods to obtain county revenues was approved.

Mr. Taylor discussed deterioration of Whispering Pines housing; it needs review.

Mr. Wolff asked about the usage of inmates to maintain state highways.  Mr. Taylor will research item.

BOARD OF SUPERVISORS COMMENT PERIOD
Mr. Wolff discussed NASA meeting on shoreline restoration.  Most at meeting agreed with the new plans to maintain Wallops Island.
Mr. Chessor highlighted the NASA restoration plans.
Mr. Mallette commented on services that will no longer be available for county citizens due to budget cuts.  One needs to project these possible cuts and priorities.
Ms. Gordy asked Mr. Minor on details of cuts and future priorities.  Mr. Minor indicated there will be decreased in departments and services.
 Ms. Thornton would like a review of county employees hiring over the past three years.
Mr. McCaleb commented on Grissom’s rule on employment and expansion of hires.
Mr. Hart wants to encourage BOS to look to the future, and how budget may get worse next year.  The time is now to consider future cuts that may be needed.
Ms. Gordy thanked all for their comments.
Ms. Thornton would like a resolution for Mr. Coghlin on the EDA.

BUDGET ITEMS
Not Available

 PAYABLES
Approved

Ms. Gordy discussed potential for closed session for personnel discussion.  Mr. Chessor makes motion to go into closed suspension.  Approved with one opposed.

Closed Session.

Meeting is re-opened.  Approved and no votes made.

PUBLIC HEARING
Ordinance Amendment to Chapter 34, Elections, Article III, Precincts; Polling Places, to provide that the Central Absentee Ballot Precinct Place shall be used in all elections in Accomack County, excepting town election

Hearing is opened.  No speakers.
Hearing is closed.
Motion to accept amendments for polling places and absentee ballots.  Approved

Adjournment approximately 7:40 PM

Notes by Tim Getek

N.B. These notes do not constitute the public record of this meeting. The information contained herein is offered in good faith and is presented as accurately as possible. These notes are intended to be a public service devoid of political commentary for those who are interested in following the civic affairs of Chincoteague Island and Accomack County. Notes of the meeting are recorded, transcribed and distributed by volunteers who receive no financial compensation for their efforts.

 

February 17, 2010 Accomack County Board of Supervisors Regular Monthly Meeting

February 17, 2010 Accomack County Board of Supervisors Regular Monthly Meeting
 
Accomac Board Chambers, Accomac, Virginia
Agenda materials and audio recording of this meeting may be found through this link:
Board of Supervisors Materials

ATTENDANCE
Present: Laura Gordy (Chair), Wanda Thornton, Ron Wolff, Steve Mallette, S. McCaleb, J. Gray, D. Hart (Vice-Chair), S. Mears, G. Chessor.
County Attendees: Jim McGowan, Director of Planning, Steve Miner, County Administrator (absent) , Mark Taylor, County Attorney, Mike Mason, Finance Department.
Audience: Meeting transcribed remotely; number of attendees unknown.
Chair Laura Gordy called the regular session to order at 5:00 PM.

Opening Remarks: Ms. Gordy discussed amendment on adoption of agenda.  In particular, the amendments for Wal-mart which is currently being built.  Also, the STAR transit issue will be discussed. 

ADOPTION OF AGENDA
Approved with modifications.

PUBLIC COMMENT
Shirley Zamora from Onancock:  She commented on the budget and the seriousness of expenses and income for the county.  She is supportive of educators and police officials, but other government officials appear to get benefits beyond what they are contributing.  She discussed the overpriced sewer and water in Onancock and what the county is also doing in this area.  She pointed out that cuts are needed and not new taxes; especially in these economic times.

Bob Gresham from Accomac:  He wants to encourage the Board of Supervisors (BOS) not to be intimidated by people who are only looking out for themselves with respect to budget.  He commented on the tough job of the BOS. 

Mr. Earman from Comfort Inn:  He discussed the business end of hotels locally.  He commented on sewer rates.  His accountants indicated they were the highest rates they reviewed.  He would like to have county’s aid in getting these rates under control.  He noted that in some cases the electric bill is lower than the sewer bill. 

CONSIDERATION OF MINUTES
Approved with corrections.

CONSENT AGENDA
Approved with amendments.  Ms. Thornton asked for details on resolution for enterprise zone with Northampton County.  Mr. Brockenbrough noted because it is a joint resolution both counties need to approve zone; issue needs to be confirmed.

HIGHWAY MATTERS
Mr. Isdell (VDOT Rep) discussed snow conditions and removal for three weekends straight.  He mentioned road patching and potholes from storms.  Work is slowed due to inability to get machines into certain areas due to wetness.  He noted six year plan that is being developed with priorities and funds.  Routes 602 and 609 will become federal roads to aid in maintenance.  Mr. Hart asked if other roads may qualify as federal roads.  Mr. Isdell indicated there are no other roads.  Mr. Hart asked about road ditch near Melfa; he noted it needs attention and it may involve VDOT and county.  Mr. Hart asked about railroad issue as well.  Mr. Wolff wanted to commend highway department on handling drainage issues.  Mr. Chessor commended VDOT efforts on snow removal as well as several other BOS members.  Mr. Gray asked about federal aid on roads from Wallops to Wallops Island.  Mr. Idsell commented there is some assistance in this area.
 
REPORT OF PUBLIC OFFICIALS
Mr. Bull, Superintendant Schools:   He discussed school budget.  He noted it was the third year in a row for budget reductions.  Even with fiscal help from county, school position and programs needed to be cut.  The amount of funds from state and federal budgets for 2010 will be $2.7M less than last year.  Mr. Bull indicated there will be no raise for teachers for three years; currently local teachers’ salaries average $10K less than other areas. There are no requests for updating text books or other teaching technologies.  Mr. Bull commented on Future of Accomack County meeting and the comments by county citizens on improving education.  He stated that school board is aware of economic times and the difficult choices that need to be made. He requested that BOS does not reduce the school budget.  Mr. Wolff commented on state budget on education and the decline of revenues as well as modifying the composite index for various counties in Virginia, particularly those in northern Virginia.  Mr. Bull commented on composite index and the extent funds are distributed to individual Virginia county schools.  Several BOS members discussed the politics of current state budget in regard to schools.   Mr. Taylor was asked to comment on composite index; he stated it seems to be reasonably even with respect to composite index.  Mr. Hart thanked Mr. Bull and the county teachers for their effort.  Mr. Hart stated that Virginia keeps approving unfunded mandates for schools; he was very vocal about his concerns on this issue and how state of Virginia is doing unfunded schemes on budget and taxes supporting K-12 schools. 

OLD BUSINESS
Tom Brockenbrough:  He discussed new software coming on line for AccoMap.  Some features will make it more user friendly.  New software is not on line yet. 

Mr. Brockenbrough discussed Enterprise Zones (EZ) for county.  He attended meeting in Richmond to correct any discrepancies.  The state considers those areas approved by county to be correct.  He stated that county maps are not fully documented with text information.  Those areas that have supported information are considered correct.  Each EZ area needs to be review so that supportive information is correct and up to date.  County needs to have EZ compliant to state regulations.  Three areas can be designated as EZ in county and county needs to optimize the extent of EZ.  Those areas approved in 2005 and added appropriately are considered by state as EZ.  A second public hearing is needed to approve areas for EZ.  Mr. Mallette wanted review of those businesses in EZ so that no business is disenfranchised.

Dana Burdick, Treasurer:  She discussed DMV stops and collections.  She commented on liens from county and turning over property.  She discussed in acquiring assistance on bankruptcies.  She posted letters on promptly paying county bills and consequences to all county citizens. 

Mike Mason, Finance Department:  He discussed the amount of funds on DMV stops and it was $165K that was delinquent.

Consider Appointments
Accomack County Building and Fire Code Board of Appeals: None
ES Community Services Board:  Mr. Taylor met with county attorney for Northampton in regard to this board.  There are six Accomack appointees and three Northampton appointees.   It was confirmed that two vacancies exist currently.  On basis of qualification criteria for serving on board, few members serving on services board currently meet criteria.  Ms. Thornton nominates Ms. Crockett for position.  Approved.  One vacancy remains according to Mr. Taylor.  The next member on services board must meet criteria for qualifications.  Mr. Taylor will research issue.
Economic Development: Deferred to close session.
Parks and Recreation: None.
Wetlands Board:  Another alternate appointment was deferred for Wetlands Board.

NEW BUSINESS
STAR Transit: Ms. Thornton was concerned that service may stop after county approved funding for a longer period.  Ms. Thornton wants motion made to have service continue until end of funding period by county (July 1).  Mr. Mallette commented on cost of running transit per user.  It was not viable along with poor scheduling.  He noted there were massive problems that need remediation along with developing more ridership.  Mr. Wolff reviewed the number of students needing transit to a special school.  Currently, four students use STAR transit for this special school.  Mr. Wolff is following the recommendations of the state regional transit authority.  Ms. Thornton is concerned that the transit services are not reaching those that need it.  Ms. Thornton restated motion to continue funding until July 1.  The motion was defeated; unapproved. (Ed. Note: it was not clear from audio the number of votes for or against this motion)

Mr. Taylor: Election Absentee Process:  He reviewed counting absentee ballots in each town since equipment is not available that could categorize all towns in county.  Absentee ballots will be counted in each individual town.  This process will be amended.  Motion was made to accept recommendations.  Approved.

COUNTY ATTORNEY’S REPORT
Mr. Taylor reviewed current proposed state bills that could impact budget of county.   One bill will increase fines for building code violations.  Bill is proposed that will allow locality to increase tobacco tax.  Mr. Taylor noted bill that will shift tax assessments on the assessor and not the homeowner; this could be impact the county in regard to funding assessments reviews.  He discussed also meals tax bill currently in State House Finance Committee.  Mr. Taylor was not advocating any particular bill, but wants BOS members to be aware of bills and proceed with their concerns.

FINANCE DEPARTMENT
Ms. Gordy asked Mike Mason about scheduling of budget discussion.  Date was set for February 22; however, information is needed for public advertisement by March 3.  Concerns were expressed in regard to not having a clear budget funding from state of Virginia.  Placing a succinct ad in newspaper may be difficult to achieve.

BOARD OF SUPERVISORS COMMENT PERIOD
Mr. Chessor wanted to make note that STAR transit should be going well in near future.
Ms. Mears expressed same concerns about STAR transit that Mr. Chessor stated.
Mr. Mallette discussed funding for EMS that could gobble up tax dollar.
Ms. Thornton discussed capital improvement plan.  She is concerned that this may be misleading to the public in that county may actually be funding it.  This is not the case in these economic times.
Mr. McCaleb asked about budget but that is coming up in near future.
Ms. Gordy indicated that things are getting a bit more running in sync.

BUDGET ITEMS
Mr. McCaleb asked about the amount of funds used for transporting leachate from landfill site.  He asked about the salary of Amy Bull.  Mike Mason will come back with more information.  Budget Items were approved.

 PAYABLES
Approved

No Executive Session this evening.

Adjournment approximately 7:50 PM

Notes by Tim Getek

N.B. These notes do not constitute the public record of this meeting. The information contained herein is offered in good faith and is presented as accurately as possible. These notes are intended to be a public service devoid of political commentary for those who are interested in following the civic affairs of Chincoteague Island and Accomack County. Notes of the meeting are recorded, transcribed and distributed by volunteers who receive no financial compensation for their efforts.

January 25, 2010 Letter from the Board of Supervisors Regarding Budget Shortfall

Click on the Link below to read the January 25, 2010 letter from Laura Belle Gordy, Chairperson, Accomack County Board of Supervisors, regarding the budget shortfall.

Download AC_BOS_BUDGET_CONCERNS_2010

January 20, 2010 Accomack County Board of Supervisors Regular Monthly Meeting

January 20, 2010 Accomack County Board of Supervisors Regular Monthly Meeting
 
Accomac Board Chambers, Accomac, Virginia
Agenda materials and audio recording of this meeting may be found through this link:
http://www.co.accomack.va.us/Board%20of%20Supervisors/Board_Meetings.shtml 

ATTENDANCE
Present: Laura Gordy (Chair), Wanda Thornton, Ron Wolff, Steve Mallette, S. McCaleb, J. Gray, D. Hart (Vice-Chair), S. Mears, G. Chessor.
County Attendees: Jim McGowan, Director of Planning, Steve Miner, County Administrator, Mark Taylor, County Attorney, Mike Mason, Finance Department.
Audience: About 50 attendees
Chair Laura Gordy called the regular session to order at 5:00 PM.

Opening Remarks: Ms. Gordy announced there will be no closed session. 

ADOPTION OF AGENDA
Approved.

PUBLIC COMMENT
Bill Finch, Community Energy Company, discussed that he will be looking at properties in county for renewable energy businesses.  This company sells renewable energy to individuals and organizations.  The second part of his business is operating and managing energy farms including wind and solar.  They operate with companies representing several billion of dollars of worth.  They are planning a 5 Megawatt solar facility that can power 1000 homes.

CONSIDERATION OF MINUTES
Approved with corrections.

CONSENT AGENDA
Discussion was centered on permanent use of district 8 funds to pay tipping fee costs associated with annual Wachapreague Volunteer Fire Department carnival.  Approved with modifications to wording of motion.

HIGHWAY MATTERS
Mr. Isdell (VDOT Rep) discussed winter weather schedule.  He mentioned road patching and potholes.   Route 679 and Taylor Road improvements are scheduled soon.  Ms Mears asked about roads and debris.  Mr. Wolff mentioned issue of high water signs on roads in district.  Mr. Chessor mentioned issues of ice on Taylor Road due to overflow of water.   Mr. Idsell will look into these issues.

REPORT OF PUBLIC OFFICIALS
Patricia Knight, Census Bureau, asked for assistance from Board of Supervisors (BOS) to get word out on census survey.  Issues concerning localities are power and monies allocation.  The census is recruiting persons for jobs on census.  BOS members asked additional questions and discussed county problems from year 2000 census.  Motion was made to promote and advertise census.  Approved.

Nancy Stern, Eastern Shore (ES) Rural Health System, discussed 20K square foot health center.  It is 58% completed.  Grand opening expected in June.  Total cost of health center will be $5.2M.

OLD BUSINESS
Steve Miner:  He discussed ES Tourism Commission.  He noted joint agreement between Accomack and Northampton counties for commission.  He commented on 51% rule and it was confirmed definition that the commission declared.  Ms. Thornton made motion to defer approval until Northampton county votes on their budget.  Ms. Donna (last name not given) spoke about advantages of tourism commission and the meaning of intercounty agreement.  Ms. Thornton was concerned about restricted and unrestricted funding of tourism.  Motion to defer decision was approved 6 to 3.  A second motion was made to send tourism agreement back for modifications.  This was approved 5 to 4.

Consider Appointments
Accomack County Building and Fire Code Board of Appeals: None
ES Community Services Board:  Ms. Gordy nominates Travis Bradley.  Approved.  Mr. Wolff noted a resignation from ES Community Services Board; nomination is needed.
Parks and Recreation: None.
Planning Commission:  Mr. McCaleb nominated David Lingaris.  Approved.
Wetlands Board: Mr. McCaleb nominated Mike Patty.  Approved.  Another appointment was deferred for Wetlands Board.

NEW BUSINESS
Planning Grant for Mary N. Smith School:  Mr. Miner initiated discussion.  He discussed funds were available to consider a recreation and community center.  Mr. William Allen held meeting with local business man to consider proposal.  Mr. Allen would like to acquire gym, cafeteria, and kitchen.  Motion was made to follow up proposal with school board and business man.  Approved.

Tour of ES Welcome Center: Mr. Miner discussed the possibility of BOS scheduling a visit.  Consensus of BOS members that a tour was not needed at this time.

PUBLIC HEARING
Amendment to Accomack County Enterprise Zone
Public hearing is opened.
Nancy Stern:  She discussed the Olney site for the ES Health Care Center.  It is currently not in an Enterprise Zone.  She would like an amendment so that health care center is in zone.

Public hearing is closed.

Mr. Forbes introduced Mr. Tom Brocaval.  Mr.  Brocoval would like a delay in vote due to duplicate maps for the Enterprise Zone.  Ms . Thornton asked Mr. Forbes the current zoning of area that required amending.  BOS members asked additional questions about past areas in Enterprise Zone.  Vote was deferred.

NEW BUSINESS (continued)
Office Space/Emergency Operations Center:  Mike Truitt, Onancock Volunteer Fire Department, discussed concept of having Onancock and Accomack county benefit from shared office space usage.  In terms of need there is 2500 square feet requested.  Mr. Miner noted this could be a significant savings to county.  BOS members indicated that proposal should be developed to consider this matter.

Commonwealth Proposed Budget Cuts:  Mr. Mike Mason, Finance Department, noted that this is preliminary info on budget and caboose bill.  Proposed cuts are considered to be devastating to Accomack county and major cuts to constitutional officers’ departments.  The reductions are significant to state-local funding.  Amendment includes the elimination of car tax relief program and nine other amendments that total about $3B.  Motion was made to accept Mr. Mason’s recommendations on potential reducing of county expenses.  Approved.  After presentation by Mr. Mason, motion was made to notify local public of the potential impact of severe budget reductions.  Approved.

COUNTY ADMINISTRATOR’S REPORT
Steve Miner:  He discussed Medicaid and its increases this year.  He also commented on increasing land assessments.  Motion is made that chair and vice-chair be liaisons to state assembly in discussing the impact of these potential increases.  Approved.  Mr. McCaleb made motion to have county administrator make a list of potential laid-offs for county employees.  This motion was not seconded.  Mr. Wolff made point that county employees should be informed of the potential fiscal difficulties for 2010.  It was noted that to some degree they have already been informed.

Mr. Miner discussed stormwater management workshop.  Ms. Thornton commented on delays as well as potential EPA changes that will impact stormwater management.  Mr. Mallette stated that education on drainage issues should continue in order to prevent major problems in future.  Mr. McGowan discussed the pending concern of stormwaer ordinance for the county.  Motion was removed to delay stormwater work session.  Ms. Thornton made motion to have a comprehensive stormwater work session that will include specifics of drainage in Accomack County.  Approved.

Mr. Miner discussed Blue and Green Infrastructure meeting and locations.  Date was set for BOS with Planning Commission on March 10.

COUNTY ATTORNEY’S REPORT
Mr. Taylor stated that state assembly needs to review their priorities with respect to county needs and cash flow.

Mr. Taylor discussed history of noise ordinance of Virginia Beach and their vague wording that was not upheld by state courts.  The county needs to reconsider their noise ordinance.  Ms. Thornton brought up point that county landfill does not handle asbestos and ordinance needs modification to allow county waste such as asbestos to be properly disposed of outside of county.  Mr. Taylor will review proper wording of ordinance to make this point clear.

BOARD OF SUPERVISORS COMMENT PERIOD

Mr. Chessor noted fiscal situation in county with state’s potential amendments would be dire.
Ms. Thornton asked that STAR transit issue be put on agenda for next meeting.
Mr. McCaleb seconded Mr. Chessor’s concerns.
Mr. Hart stated that Virginia Assembly needs to be held responsible for their proposed fiscal cuts that will impact counties.

 PAYABLES
Approved

BUDGET ITEMS
Approved

Adjournment approximately 11:00 PM

Notes by Tim Getek

N.B. These notes do not constitute the public record of this meeting. The information contained herein is offered in good faith and is presented as accurately as possible. These notes are intended to be a public service devoid of political commentary for those who are interested in following the civic affairs of Chincoteague Island and Accomack County. Notes of the meeting are recorded, transcribed and distributed by volunteers who receive no financial compensation for their efforts.

December 16, 2009 Accomack County Board of Supervisors Regular Monthly Meeting

December 16, 2009 Accomack County Board of Supervisors Regular Monthly Meeting
 
Metompkin Elementary School, Parksley, Virginia
Agenda materials and audio recording of this meeting may be found through this link:
http://www.co.accomack.va.us/Board%20of%20Supervisors/Board_Meetings.shtml 

ATTENDANCE
Present: Philip Steve Mallette (Chair), Wanda Thornton, Ron Wolff, Laura Gordy, S. McCaleb, J. Gray, D. Hart, S. Mears, G. Chessor.
County Attendees: Jim McGowan, Director of Planning, Steve Miner, County Administrator, Mark Taylor, County Attorney, Mike Mason, Finance Department.
Audience: About 30 attendees
Chairman Steve Mallette called the regular session to order at 5:00 PM.

Opening Remarks: Mr. Mallette wished everyone a Merry Christmas.  He discussed the recent heavy rains and storm water situation. 

ADOPTION OF AGENDA
Modified.  Approved.

PUBLIC COMMENT
Mr. Grescham from Accomac: He discussed stormwater proposals before Board of Supervisors (BOS).  He is concerned about proposals that may impact agricultural and forestral lands.  He also mentioned several that were recently closed due to heavy rains.  He pointed out that the proposed Stormwater ordinance is long and complex.  He recommends that BOS should study ordinance before taking it to public hearing.

REPORT OF PUBLIC OFFICIALS
W. Richard Bull: Superintendant of Schools.  He reported that schools were in operation for the most part in spite of weather and that SOL scores have improved in the county.  He wished everyone happy holidays.

CLOSED SESSION CALLED AT 5:15 PM
Vote certified to close session.

Meeting reconvened at 6:00 PM

PRESENTATION OF DISTINGUISHED BUDGET PRESENTATION AWARD
Mr. Miner commented on this award for fiscal year beginning July 1, 2009.  The award was presented to Mike Mason.  Mr. Mason made note on need to provide accurate budget information for review by critical personnel, and transparency of information.

CONSIDERATION OF MINUTES
Deferred.

CONSENT AGENDA
Change part of agenda.  Ms. Gordy was concerned about public hearing on Stormwater ordinance and the need to have a work session.  Ms. Thornton noted that Stormwater ordinance may need more review especially in light of current rainfall in county.   Mr. Mallette asked for some clarification from Mark Taylor or Jim McGowan in regard to statewide and county ordinances.  Mr. McGowan discussed the Stormwater ordinance and its history.  The only noted change was the certification of inspector for reviewing stormwater concerns at sites.   Motion was made to have a work session on Stormwater ordinance before public hearing.  Approved.

HIGHWAY MATTERS
Mr. Isdell (VDOT Rep) discussed road drainage.  He is reviewing the last series of storms.  He noted the six year plan and it will be presented either in February or March.  Ms. Thornton asked about water on the roads. Mr. Isdell indicated that ditches along roads are not designed to drain anything else but the roads.  Mr. McCaleb asked about road petitions and how many have been reviewed.  Mr. Gray is concerned about secondary ditches away from the roads that may cause blockage and overflow on road.  Mr. Hall commented on the environmental issues of clearing ditches. 

REPORT OF PUBLIC OFFICIALS (Continued)
Larry Forbes: Division Director ECD.  Not available this evening.

James McGowan: Director Planning Commission.  He requested meeting in January for public hearing to discuss new planning issues.  Motion made and approved for meeting.  Ms. Thornton asked for clarification of types of mobile homes and manufactured homes to be placed on agricultural district.

Mr. McGowan discussed grant funding for enhancing planning education.  He noted joint meetings with Planning Commission that would be useful.  The tour of town facilities in Hampton Roads was considered; this will be done in conjunction with BOS and the towns of Olney and Onancock.

OLD BUSINESS
Steve Miner: Update considered for carfloat (barge) repairs.  Mr. Mallette reviewed the situation with the $300K funding needed by counties. The growth of utilization of carfloat will determine debt level on a yearly basis.  Ms. Gordy expressed concerns about profit and loss of company operating carfloat and to the extent county knows their fiscal situation.  Discussion by BOS members on need to vote on resolution in spite of not knowing full financial details because of state matching funds at $700K.  Resolution approved by 7 to 2 vote.

PUBLIC HEARING
Proposed Amendment to Accomack County.  Appeals and Equalization Assessments.  Issue of setting forth rules of assessment appeals.

Public Hearing opened. No speakers and it is closed.

 Motion to approve.  Approved by 8 to 1 vote; Ms Thornton did not approve due to 30 day timeline.

Proposed Regulations Governing Water Supply and Waste Discharge.

Public Hearing Opened.  No speakers and hearing is closed.

Ms. Thornton asked questions about regulations.  Mr. Hall commented on some of the needs that may be considered in the future with respect to type of chemicals and compounds that may be treated.  Ms. Thornton is concerned about the type of chemicals listed and legality of treating them in a system.  Motion was made to alter regulations and rediscuss issues in future.  Approved.

Rezoning Request by William Taylor in Greenbush, VA.  Staff report was given by Mr. Testerman to describe rezoning situation.  Request was approved by Planning Commission.  A total of 6.75 acres will be rezoned from agricultural to residential.  Planning staff has approved request with respect to egress and other planning needs.

Public hearing is opened.

Valerie Mears from Greenbush:  She discussed drainage issue due to development.  She has concerns about disrupting the watershed.  Ms Mears commented on a possible contradiction of development plans that the Planning Commission has proposed in the past.

Barbara Mears from Greenbush:  She asked about drainage from the development as well as issues about road drainage.   She read a statement that also questioned the drainage issue.  The single lot homes will be 30K square feet.

William Taylor from Greenbush:  He clarified the situation in regard to rezoning and drainage.   He indicated that drainage was reviewed and appears to be good in this area.

Public Hearing is closed.

Mr. McGowan discussed the current situation in regard to standing water but it appears there is little impact.  He mentioned that plans would need to be submitted with respect to roads and other erosion and sediment plans.  Motion made to rezone.  Approved.

OLD BUSINESS (Continued)
E. Philip McCaleb: Leasing of Outer Continental Shelf Blocks.  He discussed the potential of wind farms that are 12 miles from ocean shore.  He commented on ship traffic that may impact leasing.  He was concern about NASA Wallops restricted area where it is planned stages from rockets will fall.  The Navy may have concerns as well.  Mr. Wolff questioned if oil and gas aspects were discussed.  Mr. McCaleb commented that Virginia does not have a large amount of drilling areas compared to other states.  The principal discussion revolved around wind generation of energy.  A resolution was considered that would address the need to protect the areas involving NASA and the Navy.  Motion was made to send supportive letter that would protect activities that may be impacted.  Approved.

Appointments
Parks and Recreation:  Mr. Chessor stated he has a candidate but needs to send a new application form.  Motion made to appoint Reverend Thomas.  Approved.
Accomack County Building and Fire Board: None.

NEW BUSINESS
Mike Mason: Consider setting dates to discuss FY 2011 budget and adopt calendar.  There is a concern in regard to state budget.  Motion to arrange dates.  Approved.

Steve Miner: Consider an amendment to the Joint Resolution of Accomack and Northampton Counties which created the Eastern Shore Tourism Commission.  Issues of extent of participation by each county need to be considered.  Motion was planned to table issue.  Approved.

COUNTY ADMINISTRATOR’S REPORT
Memorandum of Understanding on Delinquent Tax Collection with Treasurer.  Mr. Miner discussed how state can restrict registration if personal property tax is not paid.  He discussed a position to be added to aid in this collection.

Various Invitations Invitations to BOS for Eastern Shore Tourism Commission, Virginia Chamber of Commerce for the Eastern Shore, and Committee for Future of Accomack County.  The calendar needs to be reviewed to check dates and conflicts.  

Sewer Analysis was performed by Mr. Hall and on bid analysis for services from Onancock.

Mr. Mason wanted to clarify some comments on tax collection.  He wants to have some mechanism to police the payment of personal property tax since decals will no longer be utilized by county.  This is why DMV stops were considered. 

COUNTY ATTORNEY’S REPORT
Mr. Taylor discussed the inaugural launch of Wallops Research Park leadership council.

BOARD OF SUPERVISORS COMMENT PERIOD
Many holiday wishes from BOS members.
Ms. Thornton thanked Mr. Hall for his impetus on getting roads in landfill workable, and season’s greetings to all.
Mr. McCaleb spoke on concerns of county spending $50K per month to treat leachate and wants consideration of a sewer treatment plant started.

PAYABLES
Approved

BUDGET ITEMS
Approved

Brief discussion was made on agenda for next BOS meeting in first week of January; this meeting will combine an organizational planning meeting for the BOS

Adjournment approximately 9:00 PM

Notes by Tim Getek

N.B. These notes do not constitute the public record of this meeting. The information contained herein is offered in good faith and is presented as accurately as possible. These notes are intended to be a public service devoid of political commentary for those who are interested in following the civic affairs of Chincoteague Island and Accomack County. Notes of the meeting are recorded, transcribed and distributed by volunteers who receive no financial compensation for their efforts.

 

November 18, 2009 Accomack County Board of Supervisors Regular Monthly Meeting

November 18, 2009 Accomack County Board of Supervisors Regular Monthly Meeting
 
Metompkin Elementary School, Parksley, Virginia
Agenda materials and audio recording of this meeting may be found through this link:
Board of Supervisors Materials

ATTENDANCE
Present: Philip Steve Mallette (Chair), Wanda Thornton, Ron Wolff, Laura Gordy, S. McCaleb, J. Gray, D. Hart, S. Mears, G. Chessor.
County Attendees: Jim McGowan, Director of Planning, Steve Miner, County Administrator, Mark Taylor, County Attorney, Larry Forbes, Economic Development,  Mike Mason, Finance Department.
Audience: About 30 attendees
Chairman Steve Mallette called the regular session to order at 5:00 PM.

Opening Remarks: Mr. Mallette discussed alterations to consent agenda and they were approved.  He commented on aerospace developments in the county.  He thanked those county and emergency officials with respect to recent storm response.  He noted economic activity in county and pointed out some upsides.  He discussed the obesity issue in county and potential funding.  The obesity issue is important for children. 

PUBLIC COMMENT
Toni Trepanier of Hallwood:  She discussed the setting of 30 day time limit for citizens to appeal with the Board of Equalization for assessments.  She suggested that 30 day time limit is not optimal and should be extended to at least 90 days.

Comments were made by Mark Taylor in regard to time line for appeals on assessment.  He considered the potential timetable for submitting appeals and evaluating them.  Mr. Taylor made point that it may be a financial consideration for time line so that county can budget appropriately.  Mr. Miner made additional comments about the assessment time line and its implications.
 
CONSIDERATION OF MINUTES
Approved for those reviewed.  These minutes include the special meetings on November 4 and 6.

CONSENT AGENDA
Change part of agenda.  Approved. 

HIGHWAY MATTERS
Mr. Isdell (VDOT Rep) discussed road maintenance and patching.  He discussed storm clean up including trimming trees. There was an inspection of bridges on Tangier.  Ms. Thornton commended Mr. Isdell for notification during adverse situation on causeway during storm.  Mr. Wolff asked about Fleming Road near Horntown.  Signs for posting speed limit expected to be installed in next week according to Mr. Isdell.

Resolution for Transportation and Mobility Plan was discussed and Mr. Isdell indicated funding by the state is limited.  Resolution was motioned and approved for routes 602 and 609.

REPORT OF PUBLIC OFFICIALS
Larry Forbes:  He discussed economic development in county.  The EDA (Economic Development Authority) considered plans for the Wallops spaceplex.  Approval for testing future wind energy systems has been made for Oak Hall area.  Testing will also be performed for solar voltaic power in the central part of the county.  Participation with lower Somerset county for cooperative projects were discussed.  Mr. McCaleb asked about wind energy and bird populations.  Mr. Forbes stated studies are ongoing in county and a report on bird mortality is expected in near future by Mr. Silverman.  Mr. McCaleb indicated that the majority of adverse bird impacts are not due to strikes but pressure differentials developed by wind turbines.

James McGowan: He discussed items for planning commission.  Several meetings last week were cancelled due to storms.  He considered rescheduling of several meetings.  He discussed tours of planned developments in Hampton Roads area.  Mr. Chessor asked who decided which developments to visit.  Mr. Forbes stated that there were a couple he already visited and they seem to be good demonstrations of planning communities and villages.  Mr. Miner indicated he will look at overall schedule for Board of Supervisors (BOS).

Mr. Fluhart:  He discussed economic indicators in county.  He discussed CRS (Community Rating System) which is correlated with FEMA.  Depending on the CRS rating, individuals can receive a discount on their flood insurance.  The county has a class 8 rating for the CRS.  Mr. Fluhart commended his staff for review of CRS and certifying the rating.  Mr. Chessor asked for more details and Mr. Fluhart described some other aspects of CRS.  Mr. McCaleb stated that the phrase flood-safe may not be appropriate for the county and Mr. Fluhart agreed.

OLD BUSINESS
Mr. Steve Miner:  He discussed departmental space needs in county and study by architects.  Mr. Collins will address BOS on this issue.  Mr. Collins noted meetings were delayed last week due to storms.  He noted that rental space needs to be eliminated.   He indicated that 10K square feet is needed for county departments.  Currently 7.2K square feet is being leased.  Space needs can be optimized by consolidation.  Storage of records was also discussed.   The biggest need is school administration matters.  Mr. Hart asked about primary school needs and large auditorium.  Mr. Gray commented that building should be renovated but only at a bare bones (economically) level. Mr. Gray indicated teachers should come first for funding.  Mr. Mallette asked Mr. Collins what direction he needs from BOS.  Mr. Collins indicated info will be sent to Mr. Miner.  Mr. Miner continued the discussion with acquiring square footage and costs along with immediate plans.  Mr. Wolff suggested that a consensus should be taken to begin preparing free space in primary school.  Ms. Mears is concerned about expenses at this time and whether county can handle additional building expenditures.  Mr. Mason discussed that costs for this year may not be exist next year.  Mr. Mason discussed the fully loaded costs may be $4M. 

Mr. Oral Lambert (absent):  The topic to be considered is the float barge near Cape Charles.   Mr. Miner discussed plan with Northampton county for the renovation of the barge.  The cost is approximately a $300K to do this renovation between Accomack and Northampton counties.  The total estimated cost for renovation is $1M.  Mr. Miner does not have full cost versus cost benefits for this effort.  One key aspect is the maintenance of the barge system and the extent of services the barge will supply.  Mr. Miner does not have a definitive business plan for renovation of barge at this time.  Grant from state is possible until end of December.  Mr. Mallette mentioned he is on the transportation committee along with Mr. Wolff and Mr. McCaleb.   Mr. Mallette discussed maintenance over three years for dry docking and alike.  He has concerns that the business end of barge may not be sustainable, and then why put tax payer’s money into this effort.   No financials have been obtained that could shed light on the business end of this venture.  The BOS had numerous questions in regard to finances and funding.  Mr. Wolff made point that railroad needs to demonstrate their participation in this effort of renovation of float barge.  Mr. Chessor noted no representatives from Bay Creek Resort and Club were present at BOS meeting and this speaks volume.

Consider Appointments
Parks and Recreation: Mr. Mallette stated if nominations are not available, then appointments need to be reopening.
Building Fire Code Appeals Board: None

NEW BUSINESS
Stewart Hall: He discussed EECBG Grant Application for improvements to county HVAC system.  Ms. Thornton asked how this impacts upgrade to administration building.  Motion was made to apply for grant.  Approved.

COUNTY ADMINISTRATOR’S REPORT
Mr. Miner discussed offshore wind leasing issue.  A representative is needed from BOS to review this discussion.  Mr. McCaleb was nominated and approved for this action.

Mr. Miner considered the fiber optics projects on the eastern shore, and a grant will be applied to Broadband Authority.  Funds need to be awarded by January 1.  The county will be involved in the funding and time line is moving rapidly.  The extent of funding will depend on the extent of jobs creation on eastern shore. 

Mr. Miner discussed a DHDC meeting on sewer and water issue for future hospital planning that occurred last week.  He suggested adding this topic to the BOS agenda for next meeting. 

Mr. Miner had discussions on state budget and administrative processes how to prepare budget by state guidance.  There is a time line for budget that needs to be submitted. 

He mentioned about client would like Melfa fire training facility.  This requires more discussion.

Mr. Miner stated that Mr. Hurdle will be sending out assessments by mail next week.  Chincoteague will not be in mailing due to some issues and considerations of evaluation of properties on Chincoteague. 

He stated that Onancock is having a meeting on sewer and water on November 19 in the evening.

PUBLIC HEARING
Continuation of Notice to Signify the Intention to Sell Certain Real Estate Owned by Count at Kearsage Circle in Wallops Island.  Mr. Mallette called public hearing to order.  He asked Mr. Forbes to describe notice.  This parcel belongs to county and the original intent was to build an educational center on this parcel.  The concept was to develop skills for those involved in Wallops Research Park (WRP) and other avionics fields.  This would be an offsite facility from NASA and WRP.  Business persons from Northern Virginia are interested in forming this educational center for K through 12 grades.  A group was formed after the Challenger shuttle disaster to present a positive picture to space ventures.  This group would like to build a center that will include square footage for teaching as well as related businesses.  Negotiations have been concluded and this business group would like to purchase the 3.1 acre parcel. 

Mr. McCaleb asked if BOS would be able to influence rents and services.  Mr. Forbes stated that this business group wants to work with BOS and their concerns.  Mr. McCaleb asked for division of 60K square foot building in regard to county concerns and needs.  Mr. Forbes indicated that it may be less than 2K square feet. 

Public hearing is opened with no speakers.  Public hearing is closed.

Mr. Wolff made motion for execution of contract as negotiated.  Approved

Amendment to Accomack County Code, Chapter 82 Taxation.  This will change taxation time line from May 1 to February 15 for seeking real estate exemption.

Public hearing is opened with no speakers.  Public hearing is closed.

Ms. Thornton asked about the optimization of time limits and proper notification. 

Motion is made and approved.
Planning Commission Public Hearing is Opened.  Mr. McGowan discusses the draft amendments in accordance with the Comprehensive Plan and the Board’s Strategic Plan.  This involves the Accomack County zoning district ordinances.  The guidance will involve rural as well as village communities. 

Mr. McCaleb asked about conservation loss of land.  Mr. McGowan indicated sheds could be put on conservation lands as well as agricultural and forestry usages on small scale.  Ms. Thornton asked about the particulars of subdividing a minimal 20 acre lot.  The BOS members asked for more details on land and septic systems involved. 

Public Hearing is opened.

Ms.  Cooper:  She noted that these new ordinances should be supported in that it will allow planned development in county.  She commended commission for their efforts.

Toni Trepanier:   She indicated she was impressed with ordinances.  She was concerned for the possibility of rezoning that may cause more dense populations.

Public Hearing is closed.

Planning Commission:  Phil Hickman calls commission to order and motion is made to recommend these plans to BOS.  Mr. Taylor clarified that BOS can make changes that are less restrictive than those recommended.  The recommendations were approved and sent to BOS. 

Mr. Chessor makes motion to accept recommendations on rural ordinances.  Approved.  The village recommendations will be modified and considered at later time.

Planning Commission closes their meeting and adjourns at 9:05 PM.

COUNTY ATTORNEY’S REPORT
Mr. Taylor discussed the minimal fine for littering.  He requests that BOS allows Mr. Taylor to pursue alteration of fines for littering in state.  Mr. Hart asked that requests be sent to VACO (Virginia Association of Counties) as well.

He discussed the Wal-Mart site and changes in storm water drainage.  Ms. Thornton noted that state’s storm water ordinance will be in effect July 1, 2010.  Mr. Taylor stated he had to review that date.  The consensus of the BOS is to have Mr. Taylor review Mr. Pitt’s recommendations for storm water drainage.

BOARD OF SUPERVISORS COMMENT PERIOD

Ms. Thorton:  She was concerned that board members did not attend sewer meeting in Olney.  Mr. Mallette commented he had only a few days notice.
Mr. Gray:  He asked if Wal-Mart is also planning a strip mall and Mr. McGowan indicated this was not in the plans.
Mr. Chessor and Ms. Gordy: They commended the Planning Commission for their efforts.
Mr. Wolff:  He discussed his town forum which had over 70 people and their concerns about annexation. 
Mr. Mallette: He added his comments about Chincoteague’s comprehensive plans which included annexing NASA and other properties on the mainland.  Mr. Mallette was given information that the comprehensive plan was only a draft.  However with recent newspaper accounts it appears that the Chincoteague comprehensive plan may be more factual than draft.  Mr. Mallette would like a better working relationship with all parties in the county.
Ms.  Thornton: She expressed concerns about the concept of annexation and how it has been reported.

 PAYABLES
Approved

BUDGET ITEMS
Approved

There was no Executive Session

Adjournment approximately 9:15 PM

Notes by Tim Getek

N.B. These notes do not constitute the public record of this meeting. The information contained herein is offered in good faith and is presented as accurately as possible. These notes are intended to be a public service devoid of political commentary for those who are interested in following the civic affairs of Chincoteague Island and Accomack County. Notes of the meeting are recorded, transcribed and distributed by volunteers who receive no financial compensation for their efforts.

October 21, 2009 Accomack County Board of Supervisors Regular Monthly Meeting

October 21, 2009 Accomack County Board of Supervisors Regular Monthly Meeting
 
Metompkin Elementary School, Parksley, Virginia
Agenda materials and audio recording of this meeting may be found through this link:
http://www.co.accomack.va.us/Board%20of%20Supervisors/Board_Meetings.shtml

ATTENDANCE
Present: Philip Steve Mallette (Chair), Wanda Thornton, Ron Wolff, Laura Gordy, S. McCaleb, J. Gray, D. Hart, S. Mears Absent: G. Chessor.
County Attendees: Jim McGowan, Director of Planning, Steve Miner, County Administrator, Mark Taylor, County Attorney, Larry Forbes, Economic Development, Brent Hurdle, Assessment Office, Mike Mason, Finance Department.
Audience: About 30 attendees
Chairman Steve Mallette called the regular session to order at 5:00 PM.

Opening Remarks: Mr. Mallette discussed the meeting with various state universities in regard to future scientific efforts centered around Wallops Research Park.  There was also the ribbon cutting for the new Wal-Mart ground breaking.  Next meeting may have a time change due to schedule alteration.

ADOPTION OF AGENDA
Approved with modifications.

PUBLIC COMMENT
Ms. Zomora of Onancock:  She discussed Whispering Pines and her concern about roofs collapsing and unkept lawns.  She would like to see some sort of inspection of buildings for safety purposes.

Kay Lewis of Leemont:  Hear Our Voices officer mentioning meeting on November 5 in regard to Public Service Authority (PSA) and other county concerns.  Time of meeting is 7 PM and will be held in Accomac.

Ms. Cooper:  She discussed the opening of welcome center at the bay-tunnel bridge recently.   She noted tourism is very important in Virginia which ranks eighth in nation. 

CONSIDERATION OF MINUTES
Approved for those reviewed

CONSENT AGENDA
Change part of agenda.  Approved. 

Mr. Miner discussed the proposed holiday schedule.  Action approved.

HIGHWAY MATTERS
Mr. Iszo (VDOT Rep) discussed road maintenance and patching.  He is planning for winter season with sand and salt.  Mr. Hart asked about some culverts that may be blocked.  He asked VDOT to check these areas.  Mr. Gray thanked VDOT for their effort and he mentioned concern for drainage when winter arrives.  Mr. Wolff asked about the Signpost road and their issues.  VDOT will continue to improve area.  Ms. Thornton asked about causeway to Chincoteague and it was noted that it was not closed as per policy.  Mr. Iszo discussed changing classification of route 609 to get further funding.  He will follow up on resolution to change status.

REPORT OF PUBLIC OFFICIALS
Mike Mason:  He discussed budget rebalancing.  He gave a power point presentation on status of funding and revenue for first two months of new fiscal year.  Local sales and use tax seem to be on budget.  Recordation fees appear on track with a general reduction in activity in county.  Building permits revenue by Wal-Mart and others should give an increase of $70K if trend continues.  Tipping fees are in a deficit due to a decreasing load.  Mr. Mason did not recommend a change in tipping fees at this time.  He received values for corporation fees and these have increased for assessments in their property values.  Mr. Mason does not anticipate tapping the rainy day fund with property taxes being received later in year.   This was done by transferring funds from waste sites funds and transferring back at end of year.

Fund balance was discussed by Mr. Mason.  He noted there was some increase in rainy day fund at a modest 2.7% rate.  Mr. Mason mentioned that Accomack county unemployment rate is lowest on Delmarva region.  He also discussed cost per inmate in county jails which is low compared to other local counties.  This is something to be considered if movement of inmates is considered.  The final prognosis in regard to expected gains and decreases is that estimates can be increased in some areas and decreased in others.  The final difference is $12K.  Mr. Mason discussed status of constitutional officers and how they may fill vacant posts.  This may also help in fiscal funding.

Motion was taken to accept modifications.  Approved.

Motion was taken to accept recommendation by Mr. Mason.  Approved.

Mr. Hart thanked Mr. Mason and his staff for his proactive effort.  Mr. Wolff also added his commendations.

FOLLOW UP TO MS. ZOMORA: Mr. Mallette asked for info on Whispering Pines status.  Mr. Fluhart discussed derelict building conditions.  He stated there were limited funds but he will review if the building is boarded up.   Mr. Taylor noted that other lines of authority may be criminal history of area such as drug blight law.  Ms. Thornton thought if roof is unstable then action can be taken by government.  It was also noted that this was a potential fire hazard.

Mr. Mallette asked for check on budget numbers from Mr. Miner and motion was made to approve.  Approved.

Storm Ready Status:  Speaker is William Samler from NOAA on achieving Storm Ready preparedness.  On September 9, Accomack county achieved storm ready accreditation.   One criteria is that a community must have NOAA weather receiver.  The board is given a certificate for being storm ready.  Mr. Wolff made motion if highway signs can be place at ends of county.  Approved.

County Schools: Superintendant of Schools, Mr. Bull, was not able to attend.

Economic and Community Development:  Mr. Forbes discussed meetings attended by BOS members and educational facilities in state.   He mentioned aerospace industry discussion group would be beneficial.  He discussed ground breaking for Wal-Mart.  He considered support of art industries in county by placing them in county buildings. 

Planning  Department: Mr. McGowan discussed revisions on ordinance on rural residential and village residential.   Next regular planning commission meeting will be on November 12 at the Metompkin elementary school.  He discussed new TDML requirements with respect to periodic reviews sources of potential pollution.  He noted Wal-Mart project is progressing.   Marine Science Consortium is moving along with webcam on the internet.  Construction is increasing in county.  Ms. Thornton asked about planning conference in Chincoteague and Mr. McGowan noted it was well attended.  Ms. Gordy would like better notification of state meetings.

Assessment Office: Mr. Hurdle gave a quarterly report on reassessment.  Next reassessment is scheduled for 2010.  There is limited field work planned and it will be primarily analytical in nature.  Some areas are difficult to interpret due to personal property involved.  Median ratio is the total sales in a particular area and its median value.  Captain’s Cove exceeds ratio and adjustments need to be made either up or down. BOS members asked details of land sales and if it encompassed vacant land in county and on Chincoteague. 

OLD BUSINESS
Appointments Considered
Accomack County Fire Appeals:  None
Parks and Recreation: Mr. Chessor needs reminder to get nomination.

NEW BUSINESS
Child Health Coalition:  This coalition is attempting to reduce obesity for locales as discussed by Patty Kiger.  Policy is to operate facilities to assist in weight reduction and obtain associated grants.  Accomack county is the most overweight county in Virginia.  Ms. Kiger requested support to obtain funding through government agencies.  Ms. Thornton asked if county will have out of pocket monies.  Ms. Kiger mentioned there will need some space for staff and this space has been okayed by school board.  Mr. Mallette spoke in favor of policy to reduce health costs in future.  Mr. Wolff made motion that support will be given for grants.  Approved.

Wallops Research Park:  Mr. Forbes introduced the Timmons Group who will be represented by Bob Roop and Amy Bull who is project manager for research park.   Mr. Roop will give final report on research park master plan.  He discussed the various components of plan including access and sewer plan.  Plan to use old landfill as a recreational park.  He mentioned rules for maintaining Chesapeake Bay Act buffer.  Operations and management has several components.  Sewer and water service will be through NASA.  Sewer and water operations and maintenance will be by county.  Amy Bull discussed the project management for the research park and the leadership council.  Tom Young will represent Accomack county.  Mr. Forbes continued presentation.  He noted some retired county representatives who will assist in park, in particular, the credentials of Mr. Young.

Planned Unit Development Ordinance:  Mr. McGowan discussed upcoming meetings.  A work session may be appropriate.  There will be a public hearing at the next regular meeting.

COUNTY ADMINISTRATOR’S REPORT
Mr. Miner discussed upcoming budget and meeting with fire and rescue workers and their funding.  Mr. Mallette would like a pre-work session to gather ideas for this effort and Mr. Miner indicated that this is possible.

COUNTY ATTORNEY’S REPORT
Mr. Taylor distributed info from Stewart Hall in regards to sewer and water discharge.  Mr. Mallette suggested to put on consent agenda for next meeting and this will be done.  Mr. Taylor discussed the proposed Wattsville  power substation.  He considered this is important for Wallops Research Park power needs down the road.  Mr. Wolff commented on source of substation via Delmarva Power or ANEC.  Also Mr. Wolff mentioned a community meeting on proposed improvements that will include replacement of wooden poles with metal poles that would be higher.

PUBLIC HEARING
Ordinance to Amend Code to Change Littering Fine from $500 Minimum to $250 Minimum will be heard.  Mr. Taylor stated that the current minimum may be in contradiction with state rules.
Public hearing is opened with no speakers.  Public hearing is closed.
Ms. Gordy asked for more details on lowering of littering fine and its correlation with state rules. Mr. Gray asked if fines are in place now and Mr. Taylor indicated there are but this will make all rules coincidental in county.  Some BOS members suggested that state should clarify $500 fine.  However, at this time it is most effective to make motion to lower fine to $250.  Approved.  Next motion was to meet with Delegate Lewis to have state fine increased to $500.  Approved.

Real Estate Owned in Wallops Island by County:  There is 3.1 acres owned by county in Wallops Island.  Land was designated for educational center as well as a business incubator for avionics.  A private company would like to procure land for educational purposes. 
Mr. Mallette opened public hearing with no speakers.  Public hearing was closed.  Mr. Forbes recommends public hearing be reconvened at first meeting in November.  Motion was made to reconvene.  Approved. 

COUNTY ATTORNEY’S REPORT (Continued)
Ms. Gordy asked some more clarification of new power lines near Wattsville.  Ms. Thornton suggested more info should be uncovered at meeting in Atlantic, VA.

BOARD OF SUPERVISORS COMMENT PERIOD
Mr. Wolff discussed his county forum and Delegate Lewis discussion at forum.  He mentioned the visibility of spaceport to interested groups statewide.
Mr. Mallette discussed transportation issue with railroad and barge (car float).  It would be beneficial if this car float became operational as soon as reasonable.  Mr. McCaleb stated that county commission did approve use some of their funds for this purpose

PAYABLES
Approved

BUDGET ITEMS
Approved

There was no Executive Session

Adjournment approximately 8:00 PM

Notes by Tim Getek

N.B. These notes do not constitute the public record of this meeting. The information contained herein is offered in good faith and is presented as accurately as possible. These notes are intended to be a public service devoid of political commentary for those who are interested in following the civic affairs of Chincoteague Island and Accomack County. Notes of the meeting are recorded, transcribed and distributed by volunteers who receive no financial compensation for their efforts.

August 19, 2009 Accomack County Board of Supervisors Regular Monthly Meeting

August 19, 2009 Accomack County Board of Supervisors Regular Monthly Meeting
 
Metompkin Elementary School, Parksley, Virginia
Agenda materials and audio recording of this meeting may be found through this link:
http://www.co.accomack.va.us/Board%20of%20Supervisors/Board_Meetings.shtml

ATTENDANCE
Present: Philip Steve Mallette (Chair), Wanda Thornton, Ron Wolff, Laura Gordy, S. McCaleb, J. Gray, D. Hart, G. Chessor,  S. Mears
County Attendees: Jim McGowan, Director of Planning, Steve Miner, County Administrator, Mark Taylor, County Attorney
Audience: About 30 attendees
Chairman Steve Mallette called the regular session to order at 5:00 PM.

Opening Remarks: Mr. Mallette discussed the economic climate for Virginia.  It is expected for 2009 there will be a shortfall of $300M and it was projected for 2010 there would be a shortfall of $1.2B.  Over the next two years the total shortfall for the state is expected to be between $1.5B to $2B.  Unemployment is expected to peak at 10.3% and the bottom in the housing market should occur in the second quarter of 2009.  Housing permit activity has increased in Accomack County to the extent of over $1M in the past month for expected housing value as given by contractors.  There will be a ribbon cutting ceremony the next day for a new tourism facility in Northampton County.

ADOPTION OF AGENDA
Approved.

PUBLIC COMMENT
Mr. Gresham:  He discussed solid waste disposal.  He wants the convenience centers to be fully supported for seven days.

CONSIDERATION OF MINUTES
Approved for those reviewed

CONSENT AGENDA
Change part of agenda.  Approved.

REPORT OF PUBLIC OFFICIALS
Robbie Lewis: Area Forester.  He updated forestry activities including forest clearing and activities for students and kids.  There have been only eight fires this year due to wetness of season.  There were 140 acres planted with lob pine.  Actively managing forest on 1300 acres (public and private lands).  Mr. Lewis distributed materials to the Board of Supervisors (BOS).  Mr. McCaleb asked about gypsy moth; Mr. Lewis indicated it was not a big problem.  Mr. Thornton asked about pine park beetle infestation of trees and Mr. Lewis stated that only a cut down decontamination can be done.   Mr. Hart asked about oak tree problems and it was answered that some issues were caused by passed severe weather such as hurricane Isabel.  Mr. Hart asked about kudzu and what was being done; there are spray programs that are attempting to control it in mountainous areas.  Mr. Hart wanted to know if funds are available locally to handle any potential kudzu problems; it would be researched.  Mr. Chessor asked about oak pests and this is an area that needs researching.

OLD BUSINESS
Stewart Hall: Budget for water and sewer operations.  Mr. Hall discussed budget and fees associated with operations and funds handed down from EDA (Economic Development Authority).  For 2011, it is predicted that flow will be 300 gallons per day for county growth.  In the predictions is the Wal-mart building and future new businesses.  Mr. Hart asked about leasing of water tower for antennas and cell phone activities.   Mr. Hall will research issue.  Mr. McCaleb discussed the high rates for water treatment which is one of the highest in state.  Ms. Thornton would like a breakdown of fees for water treatment areas.  Mr. McCaleb made point that if a PSA (Public Service Authority) existed then county subsidies would not exist.  In essence, PSA would be essentially self-sustained.  Mr. Mallette discussed alternative of smaller systems and general county needs.  Mr. Hall discussed Captain’s Cove and their future water and sewer needs.  Mr. Hall mentioned a group of landowners at Captain’s Cove discussing with county potential future directions on water and sewer needs.  Ms. Thornton noted that alternative sewer systems would need to be inspected once a year.  She also was concerned with the costs to the county and citizens if a PSA existed, and a prospective meeting to discuss other potential groups involved in water and sewer should be scheduled.  Mr. Miner noted that a format has not been set for this meeting, but activity is taking place to gather cost information for the end user.  Mr. Lewis was planning a technical session to discuss water services needed for different areas, and Mr. Miner will work with him to set agenda.  Mr. Miner discussed finding benchmarks for sewer and water treatments that will denote a good deal versus a bad deal.  Mr. Mallette would like a baseline established for the county in costs for sewer and water treatment operations, and then discuss alternatives for future considerations.  Mr. McCaleb clarified that he understands everything costs, and his comments reflected that a PSA would cost substantially less when compared to a private company handling sewer and water for county citizens.  BOS discussed the amount of legal fees budgeted for 2010, and other costs.  A question to proceed as an independent county entity or rely on other sources for water and sewer treatment was debated.

Creation of Census 2010: Mr. Miner discussed the committees for census for Accomack County.  He currently has no volunteers for these complete count committees.  Ms. Mears discussed townships and listing areas that need volunteers.  There was a motion to table formation of committee.  Approved.

Medicare Supplement Health Insurance: Mr. Ennis discussed updates.  There will be a meeting on August 27 at Board Chambers to discuss Medicare options.

Tax Assessment Report by Save Our Necks:  Mr. Ennis discussed time schedule for tax policy for lands.  Save Our Necks (SON) concluded the issue was a mess, and Mr. Ennis countered by stating it was not.   The conditions in Accomack County does not allow for extra staff to readily research questions raised by SON.  First question is definition of subdivision; rules indicated division of parcels into lots greater than 3 acres does not constitute a subdivision.  County ordinance allows for one year between preliminary approval to final approval.  The Code of Virginia allows for five years and county must follow the code.  Also, recordation of deed by the Code of Virginia allows developer six months to record the deed and not the 60 days imposed by county.  Land use taxation does not need to be an agricultural or forest district, and lots in non-subdivision areas can be aggregated to determine land use.  Mr. Ennis discussed the various points in SON report and noted variances of statement.  It was noted that there is a weakness in county land use designation with respect to rollback taxes due.  It was concluded that many points in SON report were not substantiated; however, there are some minor aspects that need new considerations to avoid confusion and rapid notification in future.

PUBLIC HEARING
Adoption of Ordinance to Establish Potable Water and Sanitary Sewer Service Rates: 
Public Hearing Closed (No Speakers)
Motion made to approve ordinance.  Approved.

Amendment to Chapter 10-Animals:
Public Hearing Closed (No Speakers)
It was commented that public hearing is needed to comment on amendment.   Effective date is October 1.  It will be advertized over four weeks.  Motion was made.  Approved.

END OF PUBLIC HEARINGS

Tax Assessment Report by Save Our Necks (Continued):  Mr. McCaleb asked Mr. Ennis the source of SON info since the discussion by Mr. Ennis does not coincide with SON comments and report.  It was related by Mr. Hurdle that variance may have occurred due to old parcel numbers.  BOS members discussed history of subdivision and aggregation of lots for tax land use.  BOS evaluated reports by SON and county as lessons learned with respect to division of land.  Mr. Mallette noted that maybe it would be best to amend county ordinances so that they are coincidental with the Code of Virginia.  Mr. McCaleb noted county response was five months after SON report was given to county.  SON representative (Mr. Parker) was asked to make some comments.  He considered the county report was somewhat dismissive.  He thanked Brent Hurdle for his effort.  SON representative stands by the SON report and retracts no item.  He pointed out the deficiencies in the county maintenance of records and hopefully issues can be sorted out.  He wants to have county be more enthusiastic about collecting appropriate taxes from county landowners.  Mr. Mallette thanked SON for the effort in review of tax land use and noted the positive effects of SON in improving the county efforts.

APPOINTMENTS
Parks and Recreation:  Mr. Chessor has someone and needs to review.
Accomack County Building & Fire Code of Appeals: Michael Paddy was nominated.  Approved.

NEW BUSINESS
None

COUNTY ADMINISTRATOR’S REPORT
Mr. Miner discussed credit card for county.  New technology will allow for purchase card which will have some fiscal controls.  Joint School Board meeting will be held with BOS in September.  He also discussed a meeting with businessmen to discuss aspects of county along with educators and other leaders.

COUNTY ATTORNEY’S REPORT
Mr. Taylor discussed change in ordinance in abolition of county auto decals.  There will also be a public hearing.  Motion to be made for hearing.  Approved.

BOARD OF SUPERVISORS COMMENT PERIOD
Mr. Wolff discussed his county forum and noted Amber Parker of Marine Science Consortium and her presentation.
Mr. Hart asked Mr. Miner to start using monies more effectively with the lower interest rates to help with schools.
Mr. McCaleb agreed with Mr. Hart in regards to rates.
Ms. Thornton discussed some land dealings that had increased parcel prices in a short period of time.  She suggested that county needs to review its own purchases more closely.
Ms. Gordy discussed some work by Mr. Hall.
Mr. Mallette commented on lands for convenience centers.  He noted the monies saved by centers.

Meeting was moved into Executive Session

Meeting was reconvened in Public Session
No additional info

Adjournment approximately 9:15 PM

Notes by Tim Getek

N.B. These notes do not constitute the public record of this meeting. The information contained herein is offered in good faith and is presented as accurately as possible. These notes are intended to be a public service devoid of political commentary for those who are interested in following the civic affairs of Chincoteague Island and Accomack County. Notes of the meeting are recorded, transcribed and distributed by volunteers who receive no financial compensation for their efforts.

July 15, 2009 Accomack County Board of Supervisors Regular Monthly Meeting

July 15, 2009 Accomack County Board of Supervisors Regular Monthly Meeting
           
Metompkin Elementary School, Parksley, Virginia

Agenda materials and audio recording of this meeting may be found through this link:
http://www.co.accomack.va.us/Board%20of%20Supervisors/Board_Meetings.shtml

ATTENDANCE
Present: Philip Steve Mallette (Chair), Wanda Thornton, Ron Wolff, Laura Gordy, S. McCaleb, J. Gray, D. Hart, G. Chessor Absent: S. Mears
County Attendees: Jim McGowan, Director of Planning, Steve Miner, County Administrator, Mark Taylor, County Attorney

Audience: About 30 attendees
Chairman Steve Mallette called the regular session to order at 5:05 PM. 
 
Opening Remarks:
Mr. Mallette deferred remarks.
 
CONSIDERATION OF MINUTES
They were moved through.
 
Adoption of Agenda
Approved with modifications.
 
PUBLIC COMMENT
Linda Smith from New Church: She thanked Board of Supervisors (BOS) for clarification on convenience centers.  She commended Mr. Miner for his comments at Ron Wolff’s forum and work on World Café.  She discussed beautification of county.
 
Wesley Edwards: He discussed taxes and thinking outside of the box.  He wanted county to review cuts and see what departments can be reduced.
 
REPORT OF PUBLIC OFFICIALS
John LeCato, Accomack County EDA (Economic Development Authority): He discussed new contract with ANEC to reduce electrical costs.   He negotiated new contract with airport base.  Budget was reduced for EDA account and have reorganized so that funding does not cost citizens of Accomack county for EDA’s operations.  Various BOS members commended Mr. LeCato for his fiscal actions.
W. Richard Bull, Accomack County of Public Schools:  He commented on report given to BOS.  Mr. Chessor asked about the future for schools. Mr. Bull discussed the funding based on number of students.  Mr. Wolff asked about new bank building.  Mr. Bull commented that personnel were not currently available for operations of building.  The current age that a student can leave school is 18.  
 
Mr. Iszo, VDOT: He discussed repair, cleaning, and maintenance of roadways.  He discussed the number of animals on roadways and for past month it was 26.  
 
Mike Mason discussed Tax Billing Migration System.  Presentation stated delivery is on schedule.  There is a contractor scheduling based on Microsoft Project.  Final delivery date is February 2, 2010 for going live for personal property.  For real estate the go date is March 22, 2010.  One issue is determining which district personal property is located; this is an area that needs optimization.  Mr. Mallette asked about staff time with respect to determining district levies.  Ms. Gordy asked about personnel for data management and Mr. Mason responded that temporary staff may or may not be needed.
 
James McGowan, Director of Planning.  He discussed several businesses and organizations building in county.  Mr. Wolff asked about Walmart and they have not broken ground yet.  Ms. Thornton discussed the various impact statements required for approval of building.  Mr. McGowan indicated that these impact statements are standard procedures.  Ms. Thornton commented impact statements requires developer to commit to certain standards as described by Mr. McGowan.  PUD is usually applied to a 25 acre or greater development.  Mr. McCaleb asked who would be qualified to do an archeological survey on the Eastern Shore.  Mr. McCowan stated he did not know.  Ms. Thornton asked why Captain’s Cove would be considered a PUD if built today.  Mr. McGowan indicated due to the space, golf course, and utilities at Captain’s Cove it could have been a PUD.   Ms. Thornton commented that VDOT needs to follow impact permits and this adds to costs of building roadways.
 
OLD BUSINESS
Mr. Miner discussed employee furloughs.  He indicated funds have been found to offset need for furloughs.  Mr. Wolff made motion to do away with furloughs.  Ms. Gordy asked if funding is correct to alleviate need for possible furloughs.  Mr. Mason clarified situation; he commented that several grants were obtained that aided the funding.  Mr. Mason indicated that eliminating furloughs would help employee morale.  Ms. Thornton would like furloughs eliminated.  Mr. McCaleb is concerned that downturn in economy is real and potentially ongoing, and due consideration should be made to maintain funding for rainy day county needs.  Mr. Chessor commented that he would like furloughs removed if provision is made to reinstate them quickly if needed.  Motion is approved 8 to 1.
 
Appointments:
Building & Fire Code Board of Appeals: Ms. Thornton nominated Mr. Olston.  Approved.  Mr. Hart nominates  Mr. Paul.  Approved.
Accomack-Northampton Housing and Redevelopment: None
Accomack-Northampton Planning District Commission: Mr. Hart nominated Anton Miner.  Approved.
Eastern Shore Community College:  Mr. Wolff nominated Ms. Vorganboard (paperwork may be required).  Approved.  Ms Gordy nominated Ms. Lewis.  Aprroved.
Harborton Public Facilities:  Mr. Hart nominated Charles Brot.  Approved.
Parks and Recreation Advisory: Mr. Chessor nominated Mr. Harmon.  Paperwork needs review next month.
 
Additional Item:  Mr. McCaleb made motion to alter road signage that was discussed at prior BOS meetings.  Approved.
 
NEW BUSINESS (none)
 
COUNTY ADMINISTRATOR’S REPORT
Mr. Miner discussed handling of citizens’ questions.  He discussed his comments at Mr. Wolff’s forum about World Café process.  Purpose is to discuss county’s future and to develop social community communications.  It is proposed to have first meeting in fall of 2009.
 
He commented on stimulus package funding.  Some proposals targeted Saxis.
 
Mr. Miner discussed signage and obtaining funding by grants.  Several road projects are to be considered.  Time line is in December.  Mr. Chessor asked about several areas that may be best handled by sheriff department.  Mr. Gray asked if ordinance officer is still enforcing rules.  Mr. Miner indicated due to cutbacks, the officer does not have same responsibilities as before.  Mr. Chessor wanted clarification that enforcement officers do take action when local ordinances are being violated.
 
COUNTY ATTORNEY’S REPORT
Mr. Taylor stated he had been working on animal control ordinance and noted there was a notice about rabies advisement.  State does have a set of statures for animal control.  It does give localities the ability to make animal control ordinances more or less stringent depending on individual state stature.  Ms. Thornton was concerned with fines for letting animals running at large (free) and its implications with possible rabies infection.  Mr. Chessor agreed that the rabies issue is a large concern; he did indicate how this might impact hunting dogs. Motion was made to take issue to public hearing.  Approved.
 
Mr. Taylor commented on Freedom of Information Act (FOIA).  One item was complaints dealing with communications of fire code violations.  The names of those complaining could not be release.  Other FOIA item was the discussion of business plans in closed session.  These need to be evaluated.
 
BOARD OF SUPERVISORS (BOS) COMMENT PERIOD
Mr. Chessor would like to hear about budget committee actions.
Ms. Thornton would like to see minutes from committees.  Mr. Hall indicated that they will be posted on website.  She also commented on valedictorians and their resolutions.  With respect to public hearing on animal control, comment should be placed in notice about hunting dogs.
Mr. Wolff discussed his county forum and commented that there will be a ribbon cutting for new Northup-Gruman operations.  He noted that workers at BaySys are to report back to work as indicated by radio ad.
Ms. Gordy noted some health businesses are expanding and BOS should be informed.
 
PAYABLES
Approved
 
BUDGET ITEMS
Approved
Meeting moves to Executive Session
 
Open Meeting Reconvened
Motions were approved on two items involving land leasing and giving notice on public works building.
 
Adjournment approximately 8:00 PM
 
Notes by Tim Getek
 
N.B. These notes do not constitute the public record of this meeting. The information contained herein is offered in good faith and is presented as accurately as possible. These notes are intended to be a public service devoid of political commentary for those who are interested in following the civic affairs of Chincoteague Island and Accomack County. Notes of the meeting are recorded, transcribed and distributed by volunteers who receive no financial compensation for their efforts.
 
 
 

June 17, 2009 Accomack County Board of Supervisors Regular Monthly Meeting

Metompkin Elementary School, Parksley, Virginia
Agenda materials and audio recording of this meeting may be found through this link:

Board of Supervisors Materials

ATTENDANCE
Present: Philip Steve Mallette (Chair), Wanda Thornton, Ron Wolff,  Sandra Mears, Laura Gordy,  S. McCaleb, J. Gray, D. Hart Absent: G. Chessor
County Attendees: Jim McGowan, Director of Planning, Steve Miner, County Administrator, Mark Taylor, County Attorney

Audience: About 40 members.

Chairman Steve Mallette called the regular session to order at 5:05 PM.

Opening Remarks:
Mr. Mallette kept remarks brief.  Mr. Chessor is absent due to family issue.

Adoption of Agenda
Agenda modified for discussion of 911 operations. Approved.

PUBLIC COMMENT
Linda Smith from New Church: She asked for better acoustics in meeting.  She discussed the closing of convenience center one day of week.  This is not the best situation for farmers or those who go to convenience centers that are closed on that particular day.

CONSIDERATION OF MINUTES
They have not been sent out yet.

APPROVAL OF CONSENT AGENDA
Any modifications were approved.

REPORT OF PUBLIC OFFICIALS
Debt Restructuring Plan: Mike Mason discussed Debt Restructuring Plan.  This plan was provided by Davenport & Company, LLC.

Further discussion was given by Courtney Rogers of Davenport.  He considered debt relief from the current funding.  There will two bond issues instead of three.  Lending is becoming tighter and additional collateral is needed.  The admin building may be used for collateral.  Savings and funding are a bit better currently than expected from January numbers.  A Plan of Finance was discussed.  In regard to securing bonds, Virginia bank familiar with county’s Economic Development Authority (EDA) have best potential.  Some banks considered were Carter, SunTrust, and Shore Banks.  Rates ranged from 3.75% to slightly above 5%.  Some banks allow for refinancing if rates go lower.  One bank was set to prime and the future needs to be considered how prime will change.  It was recommended that Carter and SunTrust be used for the two bonds.  EDA needs to consider approval of Bond Documents.  The two bonds are called General Obligation Bond and Lease Revenue Bond. 

Question from Ms. Thornton wanted more details on the funding for these bonds and what they will cover.  Ms. Thornton wants to consider paying down the debt to minimize interest payments.  Mr. McCaleb wanted info on the cash outlay for the first few years.  Mr. Mallette mentioned that in a few years landfills will closed, and the convenience centers need to be developed for the future.  Ms. Thornton discussed the Solid Waste Committee (SWC) and wanting the minutes from SWC.  Mr. Wolff discussed the past plans to build convenience centers throughout county.  He believes it is important to build a convenience center in southern part of county in light of southern landfill closing in 2012.  Ms. Thornton believes transfer stations should be built instead of convenience centers.  Mr. Wolff indicated that convenience centers have advantage of sorting and compacting trash which helps in transport and landfilling. Mr. Hart mentioned that the southern part of county needs some sort of trash handling. Mr. Chessor arrives for meeting.  Ms. Thornton is concerned of costs of convenience centers and wants numbers for operations and attendants.

Mr. Mallette asked for motions.  Mr. Wolff makes motion for approval of the two bonds.  Motion was approved 8 to 1.

County Public Schools: Mr. Bull is not able to attend at this time.

Parks and Recreation: Mr. William Allen discussed the department and had Mr. Washington discuss football recreation.  Mr. Washington mentioned the positive aspects of sports for the citizens of county. He stated that Accomack and Northampton counties dropped football from middle school. A survey was done and there was a major interest in football.  Mr. Washington talked about the confidence and sportsmanship that boys and girls obtain from playing sports.  Mr. McCaleb asked what other sports are sponsored.  Ms. Boggs answered that gymnastics courses and softball are also available.  She also described other activities of parks and recreation that help educate young people.  Mr. McCaleb asked what the total budget is for parks and recreation, and what is the number of young people serviced.  Ms. Boggs indicated that many people use the recreation facilities. 

Director of Planning: Jim McGowan submitted plans, and there were no questions.

911 Center: Mr.Flauntroy discussed upgrading communications.  He discussed grants for these upgrades and wants approval from county to seek grants.  Motion was made to allow 911 center apply for grants.  Approved.

Highway Matters:  Mr. Isdale discussed road repair and mowing of roads.  Mr. Mallette asked about Route 13 improvements and maintenance.  Mr.  Isdale discussed tree and general upkeep.  Mr. Hart mentioned some road improvements near Olney.  Mr. Wolff talked about potholes in roads and road conditions.  It is possible that ditches need refining.

OLD BUSINESS
Capital Improvement Plan:  Mike Mason discussed history of plan.  Motion was made to approve plan; approved.

Leachate Treatment Project:  Stewart Hall discussed need to have project.  Landfill leachate is causing problems for county.  Plan was changed to have Onancock handle leachate.  Mr. Wolff asked if Onancock had the capability to handle leachate, and Mr. Hall indicated that the issue is being researched.  The long term plan is to handle leachate at northern landfill.  The cost of handling of leachate is about $20K per month.  Mr. McCaleb is concerned there is no central solution to these waste issues and a coordinated plan is needed to handle concerns.  Ms. Thornton questioned Mr. Hall and Onancock will handle septage and not leachate.  Motion was made to change scope of plan.  Approved.

Consider Appointments:
Regional Housing Authority: Ms Gordy recommended  (not audible).  Approved.
Eastern Shore Community College:  Two openings available.
Harborton Public Facilities: Mr. Hart has nominee but paperwork is needed.
Parks and Recreation: Mr. Hart motioned to reappoint Mr. Washington. Approved.  Mr. Wolff motioned to have Mr. Miller to continue.  Approved.
Quinby Boat Harbor:  Mr. Hart motioned to  name Mr. Mark Rowl.  Approved
Wetlands Board: Mr. Wolff motioned Mr. Davis.  Approved.

NEW BUSINESS
Sewer Service Rates Structure: Mr. Hall discussed the rates for the services.  A public hearing is planned.  Motion to have public hearing; approved.

COUNTY ADMINISTRATOR’S REPORT
Mr. Miner discussed helping local businesses in their finances.  He indicated that some assessments are overvalued and need to be lowered in the near future.  Motion to initiate formal water and sewer service pricing: approved 8 to 1.

Ms. Thornton suggested to meet with town of Onancock to discuss water and sewer initiatives.  Mr. Miner indicated meeting can be arranged but county needs to consider options. Ms. Gordy discussed PSA (Public Service Authority) and the comments of her constituents.  Ms. Thornton questioned how EDA handled water and sewer management.  Mr. Miner indicated only one person handled these issues.

COUNTY ATTORNEY’S REPORT
Mr. Taylor stated he had been working on water and sewer concerns and how they are mandated by state.  He is putting model together that county can utilize.  He also has been working on details of WalMart project.  Mr. Taylor also discussed dog ordinance. 

BOARD OF SUPERVISORS (BOS) COMMENT PERIOD
Mr. Hart discussed VaCo (Virginia Association of Counties).  He gave comments to Mr. Miner and favorable feedback from VaCo. 
Ms. Thornton commented on effort of Mr. Hart throughout Virginia.  She commented that attendance list is needed for committees before making appointments for each of the committees.
Mr. Wolff discussed his county forum and commented that Norm Bobczynski of Orbital Sciences gave presentation.  The space vehicle planned to be used for supplying space station is much larger than previous launch vehicles.

PAYABLES
Approved

BUDGET ITEMS
Approved

Accomack County of Public Schools:  Mr. Bull arrived late, and Mr. Mallette commented that all valictorains should be recognized.

PUBLIC HEARINGS
Proposed Amendment to Fiscal Budget in Amount of $6,394,372 to Reflect Federal and State Funding.  Mr. Miner indicated Mr. Bull is available for questions.  Public hearing is opened; no speakers.  Hearing closed.  Motion to have amendment: approved.

Proposed Amendment to Chapter 82-Taxation, Division 3.  Special Assessment for Land Preservation.  Mr. Mason indicated this will take effect later in year.  Public hearing is opened.
Mr. Seybolt discussed fee increase and concern about parcels being taken out of land preservation. 
Public hearing is closed.

Mr. McCaleb asked who made proposal to increase fee from $20 to $200.  Mr. Mason indicated it was his proposal.  Mr. Mallette suggested contiguous parcels should be taken as a lump to minimize fee impact.  Mr.  Hurdle discussed contiguous parcels and relation to Code of Virginia.  Land use for potatoes and tomatoes need to reviewed.  This value for potatoes is expected to increase and go into effect 2010.  Ms. Thornton believes $200 fee is high for an individual land owner.  Mr. Chessor wants to know if parcels can be consolidated.  He is concerned that raw land is more valuable to county and should be promoted. 
Public hearing was closed.
Mr.McCaleb motioned to table issue.  Approved.

There was  no executive session.

Adjournment approximately 8:10 PM

Notes by Tim Getek

N.B. These notes do not constitute the public record of this meeting. The information contained herein is offered in good faith and is presented as accurately as possible. These notes are intended to be a public service devoid of political commentary for those who are interested in following the civic affairs of Chincoteague Island and Accomack County. Notes of the meeting are recorded, transcribed and distributed by volunteers who receive no financial compensation for their efforts.

May 20, 2009 Accomack County Board of Supervisors Regular Monthly Meeting

 Metompkin Elementary School, Parksley, Virginia

Agenda materials and audio recording of this meeting may be found through this link:
Board of Supervisors Materials

ATTENDANCE
Present: Philip Steve Mallette (Chair), Wanda Thornton, Ron Wolff, Grayson Chessor, Sandra Mears, Laura Gordy,  S. McCaleb. Absent: D. Hart and J. Gray

County Attendees: Jim McGowan, Director of Planning, Steve Miner, County Administrator, Mark Taylor, County Attorney

Audience: About 50 members.

Chairman Steve Mallette called the regular session to order at 5:10 PM.

Opening Remarks:
Mr. Mallette discussed space port ceremony.  Tour of mission control at Wallops was done.  He complimented Mr. Taylor and Mr. Forbes for their effort in this matter.  Railroad right of way agreement was worked on for broadband installation.  There is concern for future for broadband.  Some discussed health care issues locally.  On economic development, Board of Supervisors (BOS) met three prospects that can represent about $20M in growth.  Key is addressing the water and sewer needs of these businesses.  On June 5, there will be new ground breaking ceremonies for new marine consortium group. It was noted that Mr. Gray was ill and Mr. Hart had to attend to his parents.

Comments by Mr. Wolff discussed work of Mr. Taylor and Mr. Forbes.  He suggested a letter of commendation for their effort. 

Adoption of Agenda
Remove 12a from agenda.  Move 18b to 8d.  Under closed meeting, note change in real property for Wallops Research Park.
Approved.

PUBLIC COMMENT
Toni Trepanier from Hallwood: She recommends any PSA (Public Service Authority) vote should be a referendum.  She noted a potential illegal meeting of BOS that may have been held.

Dave Buckley from Parksley:  He wanted better understanding of taxes and imminent domain.  He is concerned about initiated big projects without suitable documented plans such as the PSA.

Linda Smith from New Church: She belongs to HOV (Hear Our Voices).  She discussed PSA that would govern our water and sewer. She agrees with Ms Thornton opinions on PSA. She is concern with passage of useless changes by county Board of Supervisors (BOS).

Maria Paccioretti of Atlantic:  She discussed PSA and bond becoming politically in nature.  She noted support of farm bureau now with a member on PSA.  She discussed the goal of transparency is best policy.  She is concerned about working behind closed doors.  She indicated there is no bonding between HOV and UARF.

Bob Greschen of Accomac:  He discussed recent meeting of Utility Cost Committee that was not advertized properly.  He suggested that county attorney look into meeting. He is concerned about any commitments that may have occurred at this meeting.  He should also look if other similar meetings may have occurred without proper conduct.

COMMENT: Mr. Taylor noted that Mr. Chessor asked about the issue, but has not drawn any conclusions.

PUBLIC PROCLAMATIONS
Safe Boating Week: Mr. Mallette gives proclamation to Coast Guard group.  County encourage all boaters to be aware of safety on the water.

Emergency Medical Services Week:  Mr. Mallette proclaims week of May 17 Emergency Medical Services week.  He notes the many hours of training for highly trained individuals in this group.

APPROVAL OF CONSENT AGENDA
Approved.

REPORT OF PUBLIC OFFICIALS
Presentation on hydrogen energy was given by Mr. Allen Underwood.  He is owner of Alternative Integrated Energy.  A presentation was given with respect to funds, carbon credits, and expanse of issue.  He discussed electrolysis of water to form hydrogen.  He discussed using the gas formed as catalysis in engines.  It removes the storage problem of hydrogen since it will be generated when needed.  His company is currently getting product from California.  He suggests to have units built in Accomack County.

Questions requested by BOS.  Mr. McCaleb asked who is the competition for fuel modification of vehicles.  There are only small companies involved in this.  Mr. McCaleb asked how BOS can aid.  Mr. Underwood asked for support and influence on grant obtainment.  Mr. Chessor asked about diesel and system does work with all internal combustion engines.  Mr. Underwood discussed economics and the need to study system.  Motion was made to discuss with VDOT this project.  Approved.

The 2010 Census Partnership Agreement:  It was discussed that census is important for representation and funding.  In 2010, only the short form will be used.  Mailback rate for census is hoped to be increased for Accomack County.  Patricia Knight is partnership specialist.

Questions requested by BOS.  Ms. Thornton asked about second homes on Chincoteague.  Ms. Thornton asked how a house is determined to vacant.  Mr. McCaleb asked Ms. Knight home base and she is in Portsmouth, VA and represents Charlotte, NC district.  It was noted response rate was 67% for USA and 72% for Virginia with Accomack County at 56%.  Mr. Chessor pointed out that it may be unfair if non-citizens are counted; it may impact citizen representation in government.

OLD BUSINESS
Introduction by James McGowan was given for Karen Firehock for Green (and Blue) Infrastructure Project for Accomack County, VA.  She was in county last August.  Goal is to help local communities to evaluate their green infrastructure.  National Association of Realtors Study of homebuyers has only 1 to 2% golf, 5 to 6% swim and more than 50% use paths.

Ordinance to Amend County Code to Require the Disposal of Solid Waste
Mr. Stewart Hall discussed that landfill fund will fall about  $150K to $200K short due to outside county tipping.  Tipping fees were reviewed locally in Virginia and Maryland.  Ms. Thornton asked why Accomack County is higher than other local county landfills.  Mr. Hall stated county operates two landfills.  Also there are short term and long term funds.  Mr. Mason discussed future of north landfill to be finished in 2017 and southern landfill is slated to close 2012.   Ms. Thornton asked if it is appropriate to wait until full BOS are present.  Mr. Wolff agreed with suggestion.  Motion made to delay vote for regular BOS meeting, vote failed 2 to 5.  Motion to put on next agenda at work session meeting was approved 4 to 3.

Discussion Related to PSA
Ms. Thornton suggested getting alternatives to PSA, or have a forum.  Mr. Miner indicates that PSA has not gained consensus. Mr. Miner would like a work session to get a handle on plan. 

PUBLIC HEARING
Proposed Amendment to County Code.  Elderly and Handicapped Exemption was discussed.  Mr. Taylor discussed the costs and funds involved.  No speakers.
Public Hearing Closed.
Recommendation made to question increase that just occurred two years ago and possibly consider keeping it the same at this time.  Approved recommendation 4 to 3 to raise maximum qualifying income.

NEW BUSINESS
Mr. Mallette has been treasurer on Star Transit Committee and there is a need to ask questions.  Accounting is difficult to track and there is concern for funding.  Mr. Fiesel from Richmond was invited to discuss issue.  According to Mr. Fiesel, local matching funds have been short since 2006.  Star Transit needs about $87K to maintain services to the end of September.  The $87K is to be split between Accomack and Northampton counties.

Ms. Thornton noted that matching funds were needed at budget discussion time.  Mr. Wolff stated that former commissioners of committee were asleep at wheel to make sure finances were adequate.  Mr. Mason was asked if there was not a budget adjustment that can assist this matter. Motion was made to fund Accomack County half of shortfall for Star Transit.  Approved 5 to 1 with Mr. Chessor abstaining.

RETURN TO MR. MINER ABOUT ORDINANCE ON WASTE REMOVAL
Mr. Miner noted discussions were ongoing with Northampton to come to terms with issue of out-county tipping.   Mr. Mallette noted that operational concerns are upcoming.  Mr. Miner discussed business opportunities for county.  BOS wants to have a focused work session on water and sewer.

APPOINTMENTS
There are vacant appointments, but there were some that had motioned nominees.
Planning Commission: Ms. Gordy recommends David Baldwin.  Approved.
ESCC Board Reappointment: Robert Turner was nominated by Mr. Mallette to extend term. Approved.
ESCC Board: Ms. Mears nominate Laura Flautnoy. Approved

COUNTY ADMINISTRATOR’S REPORT
Mr. Miner updated BOS met with committee with land use items.  New values for land use were considered. 

COUNTY ATTORNEY’S REPORT
Mr. Taylor discussed land value items.  An analysis of taking land use out of developments was discussed.

BOS COMMENT PERIOD
Mr. Chessor is somewhat upset about some of the financial issues presented tonight. 
Mr. Wolff discussed the launch of Tac-Sat last night. 
Ms. Gordy travelled with Mr. Hart to several county meetings with other state county boards. 
Ms. Thornton discussed ground water committee at Shore Financial.  It will be open to public.  Time is at 7 PM on June 16. 

BUDGET ITEMS
Approved

PAYABLES
Approved

BOS MOVED TO EXECUTIVE CLOSED SESSION

No further comments recorded

Adjournment approximately 9:45 PM

Notes by Tim Getek

N.B. These notes do not constitute the public record of this meeting. The information contained herein is offered in good faith and is presented as accurately as possible. These notes are intended to be a public service devoid of political commentary for those who are interested in following the civic affairs of Chincoteague Island and Accomack County. Notes of the meeting are recorded, transcribed and distributed by volunteers who receive no financial compensation for their efforts.

April 15, 2009 Accomack County Board of Supervisors Regular Monthly Meeting

Metompkin Elementary School, Parksley, Virginia
Agenda materials and audio recording of this meeting may be found through this link:
Board of Supervisors Materials

ATTENDANCE
Present: Philip Steve Mallette (Chair), Wanda Thornton, Ron Wolff, Grayson Chessor, Sandra Mears, Laura Gordy, D. Hart, S. McCaleb, Jack Gray
County Attendees: Jim McGowan, Director of Planning, Steve Miner, County Administrator, Mark Taylor, County Attorney

Audience: About 200 members.

Chairman Steve Mallette called the regular session to order at 5:00 PM.

Opening Remarks:
Mr. Mallette indicated that ISS (International Space Station) lifetime will be extended 5 years to 2020.  He also commented on tax credits for energy savings and alternative energy uses.  In regard to agenda, delete item 8.  Also dedication for ship USS New York will be considered.  In regard to new business, delete several items and add items.

Adoption of Agenda
Approved.

Public Comment
Kevin Elie from Chincoteague: He discussed the issue of prayer and allowing a person to dedicate his/her prayer in the matter they care to express it.

Carrie Mills: He concerned about farmland being taxed as residential.  He also discussed rollback taxes.

Linda Smith: She applauded the Board of Supervisors (BOS) effort in finding common ground in county concerns.  She commented on Christianity and her background.  She is concerned about using generic prayer.

Terry Howard from Chincoteague: He commented on newspaper comment that BOS banned Jesus.  He hoped that BOS will use Jesus in prayers.

Jane Lawrence: She wants to have individual pray in the name of Jesus if they want.

Irene Killman from Wachasprague:  She commented on the health insurance for families for the BOS.  She thinks BOS is a lot like Washington.  She commented on prayer and she believes we do not pray in a generic manner.

James Freise from Chincoteague: He discussed the separation of church and state and those precepts.  He believes denying people the right to use their prayers as they want.  He also commented on taxes.

Tom Quinn from Chincoteague: He wants the BOS to reconsider the prayer issue.  He thanked those members who voted for individual prayer.  He discussed his personal beliefs and wants all people to pray in their own manner.

Billie Dee Custis from Olney: She wants to have prayer before meeting as mandatory.  She would like to have rebate maintained on tipping fees.  She also commented on health insurance for family members.  She pointed out that county employees had their health benefits changed.

Lois Cooper from Puncoteague: She discussed the editorial from Rev. Broad on the invocation and found it reasonable.  She wants to put to rest the issue of health insurance for BOS.  She considers health insurance as a perk to attract good people for BOS.

Danny Mills from Cashville: He noted on public service and how difficult it is and thanked BOS.  He commented on land use in county.  He wants to know how farmers can compete in Accomack County if land taxes go up.  As a farmer, he cannot pass along his expenses to anyone if they go up.

Kay Lewis in Lemant:  She is president of Hear Our Voices.  She discussed the issue of prayer at meetings.  Petition was made to reverse the decision on non-denominational prayer.  Her petition had over 600 names on it.  She would like BOS to reconsider the issue.

Bob Greschen from Accomac: He made several opinions as a person who attend BOS regularly.  He commented that some members are letting personal feeling affecting their working ability as BOS members.  He is concerned with timely sharing of information with all BOS members.  He stated members need to get over these issues and start working for the common good.  He then walked up to BOS and gave out envelopes.

Bruce Payon:  He is speaking for the 14 mayors of incorporated towns of the county.  He spoke in regard to tipping fees and noted changes.  He is concerned about the elimination of tipping fee rebates.  He noted that town’s residents may be elderly and may not easily go to convenience centers.

Renee Henman from New Church: She considers it to be mandatory that the invocation be given in the name of Christ.  She is concerned about some of the actions of BOS is more for self than for good of public.

Richard Cook: He represents taxpayers association of Accomack County.  He noted people are very upset about the tax issues.  He is concerned with tipping fees and hauling trash to landfills.

Billy Graham from Parksley: He observed the BOS while people spoke Jesus and budget.  He noted some district courts did approve the use of “Jesus” in prayers.  He asked audience to stand up if they approve of Jesus in BOS invocation.  About 90% of audience stood in favor of question as stated by Mr. Graham.

Mrs. Broad: She commented that she was disappointed in BOS view on Jesus.  She thought she would never see this problem arise.  She stated that we cannot always be right, but using Jesus’ name is never wrong.

Sheila Goodman: She discussed issue of prayer.  She discussed her personal experience and the importance of Jesus in prayer.  She wants BOS to seek additional aid.

Shirley Zamora from Onancock:  She indicated she was not a Christian but she was a believer.  She noted that government should allow free expression of religion.  She does not want the rights of majority to be trample in the name of diversity.

Phylus Spit of Trails End:  She enjoyed the area and the outgoing of Christian views in area.  She wants it to continue.

RESOLUTIONS OF ACKNOWLEDGEMENT
Resolution of outstanding service by Rev. William Gregory was given by Wanda Thornton.
Stella Rohde was not attending.

Addition to Consent Agenda
Acknowledgement to USS New York motioned and approved.

REPORT OF PUBLIC OFFICIALS
Caroline Massey of Goddard Space Flight Center:  She examined the growing economy relating to space flight growth in Wallops.  She noted that Wallops Island is losing land area with a deteriorating sea wall.  It is planned to protect area with new sand and wall.  She indicated that there will be public meetings discussing plans for shoreline.  Website is available now.

Wanda Thornton asked if a letter of support was needed.  Ms. Massey indicated that was not necessary but would like public involvement.

OLD BUSINESS
Issue of BOS Invocation: Wanda Thornton would like to rotate on BOS the prayers that each individual would like to prayer.  She would like to resend previous vote.  The motion was made and seconded.  Mr. Hart commented that there were no issues with the invocation prior to recent events.  Mr. Hart is concerned with stirring this issue up in the state of Virginia.  Mr. Chessor would like a friendly amendment to get state attorney general’s opinion.  Ms. Thornton is against this friendly amendment due to potential bias.  Mr. Mallette indicated that invocations occur at all meetings including work session.  He believes a state opinion may still be needed.  Mr. McCaleb voted for change in ordinance so that the county will be protected from litigation.  Ms. Gordy indicated she was surprised at the response and made her think more closely about issue.  Ms. Thornton discussed the most important concern is praying from the heart in your personal faith.  Mr. Hart noted the 4th district decision was a single decision between two board members with respect to prayer.  Mr. Wolff voted in favor to keep invocation as it always has been.  Mr. Wolff presented the action that the county attorney duty was to interpret law as it has been handed down.  Mr. Mallette is still concern about potential litigation against county.  Motion was approved 6 to 3. After vote two thirds of audience left room.

Consider Amending to Procedure to Change Meeting Time and Date:  Mr. Miner discussed procedure changes.  He comments on procedures to determine priorities for BOS and agenda items.  BOS members asked for clarification of procedures.  Issue revolves around meetings compared to work sessions.  Ms. Thornton indicated that even work sessions should have public comment.  The two meetings will continue monthly.

Appointments
None noted

NEW BUSINESS
Rescheduling May 6, 2009 Meeting: Meeting changed to May 11 at 5 PM.  Motion Approved.
Assisting Town of Saxis on Grant: Mr. Miner noted that town has potential stimulus monies for shoreline restoration.  He believes it is a serious proposal.  Mr. Wolff motioned to give support for Saxis.  Approved.

Consider Authorizing Sheriff Department to Submit Grant: Mr. Miner indicated it was a smaller grant proposal.  BOS will be making a one year commitment for support after a three year period. Again, this is funded through stimulus program. Motioned made, approved.

COUNTY ADMINISTRATOR’S REPORT
Nothing to Add.

COUNTY ATTORNEY’S REPORT
Nothing to Add.

BOARD OF SUPERVISORS COMMENT PERIOD
Mr. Wolff discussed NASA meeting on April 13.  He thanked the administrators for the presentation and use of facility.  He noted launch on May 5. 
Ms. Gordy discussed dinner and the overall event.
Mr. Mallette thanked Mike Mason for report on tax report.  This report should be posted on county website.

PUBLIC HEARING
Proposed Accomack County Six Year Plan: Public Hearing opened. No comment. Plan approved.

PAYABLES
Approved.

NEW BUSINESS (cont’d)
Presentation on Land Use from Virginia Farm Bureau: Lindsey Reames will discuss land use. She will comment on land use taxation.  Taxation of agricultural land should me minimal since cows do not go to school.  Land use taxation is higher in Accomack county compared to other counties in Virginia.  She recommends the keeping of land use taxation in Accomack county.  Ms. Thornton asked about the percentage of agricultural land in counties that have lower land use tax.  Mr. McCaleb asked about incentives that could maintain agricultural lands.  Mr. Chessor commented about a public comment in regard to land use taxation whereby agricultural land is farmed by a single user who has two or more landlords that lease their land. Mr. Gray discussed from first time Virginia was settled, farmers have carried the burden of taxation.  Mr. Mallette discussed the action of people who subdivided land and still receive land use taxation issue.  Some recent state legislation beginning July 1 gives more flexibility for adding or removing land use taxation action on property. Ms. Thornton pointed out that transient workers who work on agriculture do impact county services.

Consider Tax Rates
Mr. Mallette discussed meeting on Monday April 20 on tax rates.  He would like to get a comfort level of BOS on tax rate.  Mr. Mason indicated that $720K cuts in county will be needed to get to 5 cents.  Some BOS members would like a 7 or 8 cents increase.  One member is concerned about rebuilding county reserves.  BOS members concerned that this budget and cut issue will not be resolved on April 20.  There seems to be many varied opinions.

CLOSED MEETING
Purpose of acquiring real property for Wallops Research Park and convenience centers.

CONCLUSION
No comments recorded after Closed Meeting.

Adjournment approximately 9:00 PM

Notes by Tim Getek

N.B. These notes do not constitute the public record of this meeting. The information contained herein is offered in good faith and is presented as accurately as possible. These notes are intended to be a public service devoid of political commentary for those who are interested in following the civic affairs of Chincoteague Island and Accomack County. Notes of the meeting are recorded, transcribed and distributed by volunteers who receive no financial compensation for their efforts.

March 18, 2009 Accomack County Board of Supervisors Meeting

Metompkin Elementary School, Parksley, Virginia

Agenda materials and audio recording of this meeting may be found through this link:
Board of Supervisors Materials

ATTENDANCE
Present: Philip Steve Mallette, Wanda Thornton, Ron Wolff, Grayson Chessor, Sandra Mears, Laura Gordy, D. Hart, S. McCaleb, Jack Gray
County Attendees: Jim McGowan, Director of Planning, Mr. Steven Miner, County Manager, Mark Taylor, county attorney
Audience: About 50 members.

Chairman Steve Mallette called the regular session to order at 5:00 PM.

Chair Mallette discussed issue of invocation.  Motion was made to use Rev. Broad’s prayers.  Comments were made in regard to restrictive nature of set prayers. The county attorney commented on various options that give safe harbor under state decisions. After Rev. Broad left, then individual Board of Supervisors (BOS) members were asked to give invocation.  County attorney indicated that prayers should not give preference to one religious type.  He indicated that Rev. Broad prayers was universal in nature and did not conflict with state decisions.  County attorney was concerned with litigation and their costs. He indicated that the line between state and church needs to be respected and considered, and suggests Rev. Broad prayers should be utilized.  Mr. Gray understands county attorney point, but concern about the politicizing of issue of prayers.  Ms. Thornton believes that BOS members should continue in giving invocation.  She noted that this has nothing do with Rev. Broad, but a matter of BOS ability to do prayer.  Mr. Hart wanted to know why this concern is now an issue.  He pointed out that counties and congress have prayers.  Mr. Hart noted this discussion was not an agenda item.  Ms. Mears indicated that there is no clear policy on prayers before BOS meetings.  Mr. Wolff stated that he sees no major problem and BOS needs as much help as possible.  Mr. Chessor agrees BOS needs help by prayers, but affirms the county attorney’s view in order to avoid litigation. Vote was taken on reciting Rev. Broad’s prayers and it was approved 5 to 4.

Adoption of Agenda
Several agenda items were moved.  Approved.

OLD BUSINESS

Proposed Budget Overview: Mike Mason gave overview.  The current county rainy day fund is good for only two weeks.  Decreased revenues of $4.2M expected.  Personal property tax is down 12%.  One item is new car purchases are also down.  Recordation taxes are down 49%.  Investment funds are down $419K.  Overall revenues are down 9.6%.

Steps for cutting spending were discussed.  Hiring freeze is in effect and there are no salary increases.  Four days of furloughs for BOS controlled positions were in effect.  Reduction in employee benefits for employees was made.  About $90K reductions via employee were found  by brainstorming suggestions.  Three outstanding bonds issues have aided reduction.  Virtually all capital spending on hold or eliminated. 

Some increases were approved for advertisement.  Department budgets were increased to reflect annual required retirement contribution rates.  There was an additional $270K for the assessor’s department to implement biannual assessments.

Even with reductions, there is still a deficit of $3.7M.  To cover deficit, a lot of departments need to be eliminated and this is not a readily viable solution.

Tax increases are proposed.  Nine cent increase in the real estate tax rate and 4 cents for the General Fund was discussed.  Also, 45 cent increase in the personal property tax rate was considered.  Need to cover 12% decrease and this equalizes situation.  Without personal property tax increases, there will be a need to increase property taxes to homeowners. 

Health Insurance for BOS members: Mr. Ennis discusses item. BOS members will take 25% cut in single subscriber.  Wanda Thornton questioned the extent of savings. Maximum savings could be $42K if insurance altered.  Currently the BOS gets $90K for salary and health insurance.  Steve Mallette noted that this represents 0.3% of county budget.  It was set to have a 28% decrease in benefits.  Beyond 28% was not recommended by budget analysis.  Mr. Hart concerned about the typical state employee that may not be able to afford county health insurance.  Mr. Hart still wants removal of health insurance for BOS members because no other county in Virginia has this.  Ms. Thornton agreed with Mr. Hart.  Chessor Grayson expressed concerns of BOS members who are serving and the need to have benefits.  Mr. McCaleb would not vote for motion due to need to have those who may serve in future on BOS.

Motion to remove health insurance for BOS members was opposed by vote of 5 to 4

PUBLIC COMMENT (on hold)

RESOLUTION OF ACKNOWLEDGMENT
Hoof Beats on the Beach Drill Team presented by Ron Wolff.   Commendations to Board and county were made for their support.

PUBLIC COMMENT (started)

Ms. Laura Cooper: Puncoteague.  She recommended a tax increase would be useful.  She also wants to have health benefits maintained for BOS. 

Mr. George Ferguson:  Issue of invocation was mentioned.  Recommends praying from heart.

Maria Paccareti: Atlantic.  Speaking for Hearing Our Voices (HOV).  She discussed the PSA and its service area scope.  She is concerned about the seed money for this PSA start up funds.  HOV also does not approve of several appointees to PSA. 

Tony Trapanier: Hallwood.  She discussed the financial situation.  She is concerned about starting PSA at this time.  She also recommends the BOS should cut their own benefits.

Bob Greschen: Accomac.  He discussed PSA about it plans to have water service to county.  He noted county asked for $21M from stimulus package for PSA.  He would rather have private companies handle PSA duties and avoid county expenses.

Billy Graham: Parksley.  He stated appreciation to Mr. Hart’s effort to remove health benefits.  He reviewed the building permits in county to verify growth in county.  There are less than expected building starts in county as implied in news media. 

Freddie Holland: He noted that Johnson Grass Committee was eliminated from budget.  He would like it back in budget.  Group also starts gypsy moth checking.

Mr. Olney: He wanted to oppose eliminating prayer before the BOS meeting.  He noted there is a Johnson grass stature that disallows grass going to seed.

Kay Lewis: Leemont: She is president of HOV. HOV has never sued county or anyone else.  She discussed issue of health insurance for BOS members.  She would have liked the BOS members to eliminate health benefits.

George Finlayson: Greenbackville. He is very concern about tax increases and fairness in county.

Richard Godwin: He would like decrease in taxes and wanted Johnson grass program re-established.

Wilbur Bowden: Greenbackville.  He was doing public service and made point it was a privilege to serve public.  He would like BOS be more concern about serving public without individual concerns.

CHAIR’S COMMENTS
Steve Mallette noted commendations to local citizens for assisting economy. He also discussed information on wind turbines.  He gave commendations to EDA and John Lacado.  EDA recommended formation of PSA, and gave commendations  to William Turner.  Ms. Thornton questioned the comments of chair with respect to former lawsuit. 

REPORT OF PUBLIC OFFICIALS
Update on Olney Community Health Center.  Nancy Stern discussed project update on center.  Ground breaking set for 2010.

EDA Contract: John Lacado reviewed contract and approval and review by Mark Taylor.  Motion to approve accepted to execute document.

VACo Update: Mr. Hart discussed upcoming events sponsored by VACo(Virginia Association of Counties).  On May 2, VACo board will  be in county and supervisors from around state will come to county. 

OLD BUSINESS (cont’d)
Form for Revenue Application: Notes discussed by Mike Mason.  Mr. Hart recommended check with VACo.   Motion was made and approved. 

Mike Mason discussed delinquent tax updates and setting outline for the future.  He is looking at top delinquent list.  Mr. Mallette asked about tax money involved that could be accessed.  Mr. Mason indicated that there was some, but not as much as discussed by media and other outlets.

Mr. Steven Miner will discussed Stimulus Package update after Public Hearings.

PUBLIC HEARINGS
Request to Rezone Parcel 69-A-82B
Zone is limited to single housing units.  Area is on Route 13 across from nursing home.  Area is in Drake’s Landing area.  Applicant is Jeff Post and he answered questions from BOS members.
Public Hearing Closed.  Motion to approve.  Approved.

Proposed Adjustment to Rate Structure at an average of 5% for building, planning, and rezoning fees..  Discussion by Mike Mason.  Motion to approve, approved 8 to 1.

NEW BUSINESS
Presentation of FY 2008 Budget by David Foley was made.  Comprehensive Annual Financial Report was discussed.  He noted he had no difficulties in collecting info on audit.  Ms. Thornton asked about financial statement to BOS.  Mr. Mallette asked about improving reports and getting other type of reports that may be useful. 

Stimulus Package: Mr. Steven Miner will discuss, but added comments to Financial Report.  On Stimulus Package, there are no major announcements.  Decisions on package have been sent back for Virginia.  Delegation was sent to Washington to discuss with Virginian representatives in part the Stimulus Package but more on the current federal budget.  Mr. Wolff noted appreciation of the Senators and congressmen in Washington for their time.

APPOINTMENTS
Accomack County Airport Commission: Randy Powell is nominated. Approved
Accomack County Building & Fire Code of Appeals: Deferred
Accomack-Northampton Housing & Redevelopment Corporation: Deferred
Accomack-Northampton Regional Housing Authority: Deferred
Planning Commission: Deferred

COUNTY ADMINISTRATOR’S REPORT
Issue at federal level discussed  by Mr. Miner on offshore drilling.  There may be a conflict with Navy and NASA.  He wanted to know if BOS wanted to voice opinion on issue.  Motion by Ron Wolff to have letter drafted by County Administrator to voice opinion on offshore drilling issue.   Motion was seconded, but vote deferred to next work session.  Mr. McCaleb asked to get second opinion from other view on offshore drilling.

COUNTY ATTORNEY’S REPORT
No positions can be discussed.  Ms. Thornton asked Mark Taylor for opinion on constitutional officers and health insurance issues.  She would like information at work session.

BOS COMMENT PERIOD
Mr. Chessor thanked county employees on their effort to help treasurer.

Mr. Wolff discussed his county forum on wind energy and number of people attending.

Ms. Thornton asked for committee appointee.  Also she would like to have letter of appreciation for those who help the treasurer.

Mr. McCaleb would like to have on consent agenda to present data on land usage.  Motion approved.

Mr. Hart noted that work session is becoming more like meetings, and he is concerned about not attending meetings.  He would like to adjust system so he can monitor discussion on highway and education.  Ms. Thornton concerned about public comment at work session.

BUDGET ITEMS
Approved

PAYABLES
Approved

Meeting adjourned at 8:30 PM

Notes by Tim Getek

N.B. These notes do not constitute the public record of this meeting. The information contained herein is offered in good faith and is presented as accurately as possible. These notes are intended to be a public service devoid of political commentary for those who are interested in following the civic affairs of Chincoteague Island and Accomack County. Notes of the meeting are recorded, transcribed and distributed by volunteers who receive no financial compensation for their efforts.

February 18, 2009 Accomack County Board of Supervisors

Regular Monthly Meeting

Metompkin Elementary School, Parksley, Virginia

Agenda materials and audio recording of this meeting may be found through this link:
Board of Supervisors Materials

ATTENDANCE
Present: Philip Steve Mallette, Wanda Thornton, Ron Wolff, Grayson Chessor, Sandra Mears, Laura Gordy, D. Hart, S. McCaleb, Jack Gray
County Attendees: Jim McGowan, Director of Planning, Mr. Miner, County Manager, Mark Taylor, county attorney
Audience: About 50 members

Chairman Steve Mallette called the regular session to order at 5:00 PM.

Adoption of Agenda
Approved.

Public Comment
Tony Trapanier: Hallwood.  She is concerned about adoption of CAPA (Chesapeake/Atlantic Preservation Act) and costs to county.  Ask Board of Supervisors (BOS) to consider legal impact of legislation on landowners.

Billy Graham from Parksley: He spoke with respect to CAPA.  He discussed possible conflict of interest of CAPA with the BOS Chair.  He did not see any comment from state attorney general on conflict of interest.  He is concerned and wants to save county time and money with respect to any legal action that may occur.  He is also concerned about economics of applying CAPA.

Chair’s Comments
Mr. Mallette complimented Ms. Bundick and Mr. Mason for retrieving delinquent taxes. He noted action of county attorney and work in area of economic development.  He discussed development at Wallops Research Park.  He commented on PSA (Public Service Authority) and CAPA and stressed economic development combined with protecting environment.  He gave certificate of customer satisfaction training to James McGowan.  The Chair also noted enhanced channels of communications.  He commented on Mr. Graham’s statement on possible conflict of interest.  The Chair stated he had filed proper written statements.  The Chair will vote on CAPA tonight.

Consent Agenda
Motion to put oral comments from Joint meeting with respect to conflict of interest into minutes was approved. Remove item d) consider recommendation for Edgewater Subdivision and g) resolution for Hoof Beats from consent agenda.  Mr. McCaleb wants to defer item d) until further review. Ms. Thornton ask county attorney to explain Edgewater subdivision issue.  Bond issue cannot be use by county.  With this new info, Mr. McCaleb would like to make motion to approve item d); approved.

Highway Matters
No representative for highway matters is present.  Mr. Hart discussed request from Melfa; signs for children playing.  Motion was made to have signs evaluated.  Approved.

OLD BUSINESS

PSA Issues
Bruce Pearson of Onancock:  Town is looking forward to working with PSA and county with respect to sewer treatment.  Onancock is proceeding with treatment center with 750K gallon capacity.  This will handle town and central county areas.   Town will also review septic treatment to minimize transport.  He looks for reasonably price sewer treatment for Onancock and central Accomack County.  He is in favor of formation of PSA.

Chair would like to defer until March 4 for PSA appointments and defer approval for PSA.

Comment by Mr. Hart:  He noted concerned about work sessions and minimizing votes for approval.  Votes should in general be done at regular meeting which occurs on third Wednesday of each month.  Mr. Mallette noted that new business should not be voted at work sessions, and attempt to hold off any votes until 5 PM so Mr. Hart may be able to attend.  Mr. Hart does not want to be noted as absent at votes and asked BOS to have regular votes at regular meeting.  Ms. Thornton was concerned about lack of public comment at work sessions.  Mr. Taylor clarified that first action for PSA appointments is to advertise the names for appointments prior to voting on appointments.  Mr. Miner added that changes in names for PSA appointments can be made after advertisement is placed.  Mr. McCaleb would like advertisement to be voted on now.  Discussion will have PSA starting at 5 PM next March 4. 

Vote on CAPA
Mr. Hart asked about financial impact of approving CAPA.  Mr. McGowan stated CAPA can be done with existing staff and there will be no financial impact on county.  Ms. Thornton asked Mr. McGowan about enforcement of CAPA on farmlands. Mr. McGowan indicated enforcement is handled by another agency and that agency brings violations to the attention of the county.  Mr. Taylor explained in more detail the enforcement of current Chesapeake Bay Act on the bayside.  Administration and enforcement in local areas of land ordinances is defined by local governance and administration.  Mr. Taylor noted it was not a taking and provisions in ordinance will not allow a taking of property from owner.  Ms. Thornton clarified through Mr. Taylor that the county will enforce CAPA at local level with a local character.  Mr. Taylor concurred. 

Vote to approve CAPA was made and approved 6 to 3.

Consideration of Appointments
Building and Fire Code Board of Appeals: Mike Starling nominated.  Approved.
Housing and  Redevelopment Board: deferred
 Regional Housing Authority: deferred
Agricultural and Forestal Committee: Nominated Danny Mills and Douglas Evans.  Approved.
Community Services Board: Sally Dukes nominated.  Approved.
Disabilities Service Board: nominated Linda Lusk. Approved
Public Library Board: nominated Betty Cross term 2012.  Approved.  Art Fisher term 2011.  Approved.
Resource Conservation and Development Council: nominated Barry Brooks.  Approved.

County Administrator Report
Mr. Miner mentioned auditing report needs review in future.

County Attorney Report
Mr. Taylor  has nothing to report.  He did mention Wallops Research Park lease.  He cannot release details at this time.  He hopes to have more to report at next work session.

Comments from BOS
Mr. Chessor appreciated speed of meeting.

Mr. Gray likes rapid movement of meeting.

Ms. Mears would like appointments to be more clear in listing.

Mr. Wolff gave congratulations to new grandfather Mr. Chessor.  He discussed meeting with Orbital Sciences and their intense schedule for build up at Wallops. 

Ms. Thornton discussed about amendments to appointments;  may need BOS approval.  She commented on doing a financial impact for any new regulation or action.  She wants to project out financial needs over years and to be made more aware of new regulations.

Mr. McCaleb had no comment.

Mr. Hart discussed travel schedule and hectic situation in Richmond.  VACO (Virginia Association of  Counties) is still working with Richmond but difficult due to budget issues.  He suggested Accomack County should move rapidly on having projects planned for Stimulus Package.  The governor wants to work with VACO on Stimulus Package projects for counties.  He suggested that health benefit for BOS members be abolished so that BOS can find alternatives.

Mr. Mallette discussed health benefits and it was already reviewed.  There will be a discussion on upcoming agenda for regular meeting.  He discussed that various federal agencies received Stimulus Package funds.  County with concerted effort from towns can also approach federal agencies for funds.  He commented that county staff  is working double time and they would like to discuss Stimulus Package county projects.  He complimented Ms. Mears on her effort.  He asked to have motions made clearly so they can be recorded correctly.  He asked for more background work from BOS members on resolutions.  He acknowledged work of Ms.  Hackster on customer service effort.

Ms. Thornton added when vote is taken that names be given when votes are stated so that people can identify by streaming audio.

Report by Mr. Miner on Stimulus Package
County staff  loaded  possible county projects on stimulus website.  There are projects from citizens on website; mostly with dredging.  Broadband Authority put in a $4M request for area.  County has not received any official correspondence from state agency on Stimulus Package.  The process is not clearly known on state procedures.  Hopefully projects impacting localities will be communicated as such.  Website is www.stimulus.virginia.gov.

BUDGET ITEMS
Approved

PAYABLES
Approved

INFORMATIONAL ITEMS
Chair highlighted the summary financial report.  It gives good snapshot of county.

BOS GOES TO CLOSED SESSION

BOS reopens meeting to vote on closed session item.  Approved item on open discussion of publicly held real property.

Meeting closed again and will reopen at time of Public Hearing at 7:30PM

PUBLIC HEARING

Reduce Free Exemption from 400 lbs to 200 lbs
No Comment.
Approved 8 to 1

Text Amendments to Flood Ordinance
No Comment
Staff Report: Reports on new flood maps from FEMA.  There are no significant changes.
No Further Comment
Approved.

Drakes Landing Rezoning
Due to error in ad, it is asked to have this Public Hearing deferred to March.

Adjournment at 7:45 PM

Notes by Tim Getek

N.B. These notes do not constitute the public record of this meeting. The information contained herein is offered in good faith and is presented as accurately as possible. These notes are intended to be a public service devoid of political commentary for those who are interested in following the civic affairs of Chincoteague Island and Accomack County. Notes of the meeting are recorded, transcribed and distributed by volunteers who receive no financial compensation for their efforts.

JANUARY 21, 2009 ACC0MACK COUNTY BOARD OF SUPERVISORS MONTHLY MEETING

Metompkin Elementary School, Parksley, Virginia

Agenda materials and audio recording of this meeting may be found through this link:
Click Here.

Steve Mallette called the regular session to order at 5:00 PM.  All nine Board of Supervisors were present.

Mr. Mallette made revision to consent agenda to remove the proposed Budget Calendar.  He also added a schedule for public hearing for Grace Landing rezoning on Wednesday February 18 at 7:30.  He also removed “receive final report from Assessor’s Office" under Old Business.  He also added schedule date for hearing of Storm Water.

Initial actions were an invocation by Ron Wolff and the Pledge of Allegiance, and the unanimous adoption of the agenda by the Board.

PUBLIC COMMENT
Tony Trapania thanked the board for establishing a meeting for CAPA and asked the board to publish the format for the meeting.

CHAIR COMMENTS
Mr. Mallette reported that the board had a reorganization meeting and Ms. Gordy was selected as vice chairman and Mr. Mallette as Chairman for the coming year.

CONCENT AGENDA
Consider award of RFP #219 for Engineering Services for Solid Waste activities.
Consider scheduling a Public Hearing for Text Amendments to Flood Ordinance
Consider proclaiming January 31, 2009 as Chesapeake Blitz-Sack Hunger Day.

Mr. Mallette suggested having a discussion for district discretionary funds to be reduced to $2,000 to be used for drainage and put the rest into a reserve account because of budget shortfalls. A motion was made, seconded and passed that the district funds be capped at $7,000 with the remainder put into reserves.

TREASURERS REPORT
Ms. Bundick, gave a report that letters was going out to delinquent tax accounts with 30 days before legal action would take place.  She will give a report to Board on the top 50 delinquent accounts for real estate. Also, she reported that there was personal property delinquency as large as $20,000.

ACCOMACK COUNTY PUBLIC SCHOOLS
Mr. Bull gave a report on the procedure that the schools used for purchasing goods and services.  All goods above $50 must be assigned a purchase order.  There is not a petty cash system.  They require 3 quotes for bids over $500.  He reported that the budget for next year was $43 million.  He said that there would be 65 reductions in personnel.

DIRECTOR OF PLANNING
Mr. McGowan reported that the 2 hearings on the Chesapeake Atlantic Preservation Act had been scheduled for January 27 and February 10 at 700 for Nandua and Arcadia Schools. He reported that the Storm water Management briefing had been scheduled for the March.

SOLID WASTE COMMITTEE REPORT
Mr. Moore reported on recommendations to save money for the landfills.  He suggested that the Southern Landfill be utilized more and the Northern Landfill be utilized less as the Southern Landfill is scheduled to be closed in 2012 and has excess capacity.  He said that the landfills could be closed one day per week and would save $14,000 per year in part tine labor.  Also be closed on holidays would save an additional $13,000 in overtime.  He said that to reduce the tipping fee be reduced from 400 pounds to 200 pounds would save $56,000 per year. He reported that by reducing the hours of the convenience centers would reduce expense by $57,000.

HEARING ON MINIMUM FINES FOR LITTERING
Toni Trapania made comment congratulating the board for considering increasing fines for littering and suggested that a letter on subject go out with tax letters to keep all informed.

Greg Palmerton spoke in support in raising the fine for littering to $500.  He ask who they call when they see someone littering.
The motion was made and second and passed to increase the fine for littering to $500.

HEARING TO REMOVE LAND FROM FORREST AND AGRICULTURE DISTRICT
There was no public comment.  It was moved and seconded and passed to remove the land next to Onancock Creek be removed.

NEW BUSINESS
The board passed the amendments to the Employee Incentive and Awards Committee Bylaws.

APPOINTMENTS
Mr. Chesser was appointed to the Northampton-Accomack Planning District Commission.
Mr. Wolff was appointed to the Accomack-Northampton Transportation District Commission
Amy Ford was appointed to the Eastern Shore Disabilities Services Board
Mike Starling was appointed to the Eastern Shore Resource Conservation and Development Council
Mr. Signor was appointed to the Economic Development Authority

COUNTY ADMINISTTOR’S REPORT
Mr. Minor gave a report that he would like to publish the top delinquent tax list.  He suggested that the presentation for the county budget be set for February 26 for the School Board budget set for March 4.  It was moved and passed to accept these dates.  He reported that the Board will have to make some commitment on Economic Development in order to continue to attract new business.  He said that now Wal-Mart, Sage Restaurant, Tucker Robbins, Basis, Orbital Sciences, and Northup Grumman will be developing business in the area.  He said that there are additional opportunities that will be discussed in closed session.  He said that all this would mean investments to the county of hundreds of millions of dollars.

The Board moved and passed to have the planning commission to look at zoned land in order to have land available with utilities for future development.  Mr. Mallette stated that it hurts him every time he sees the Motel in Northampton County and that it was going in Accomack County, but they did not have the facilities to accommodate.

COUNTY ATTORNEY’S REPORT
Mr. Taylor passed out a confidential packet to all the board of supervisors to absorb and be discussed at a future board meeting.  He gave his view of a PSA.  He said that it was like a one way street.  He said that once an area was designated, it was difficult to reduce the area, but was easy to expand the area.  He said that it was also the same for responsibility.  One given authority, it was difficult to take it away but was easy to expand the authority.

BOARD OF SUPERVISORS COMMENT PERIOD
Mr. Hart wanted to inform the board that he had visited 95 counties, attended 18 board meetings.  He said that he had 77 meetings to go and that he was carrying the Accomack county banner and keeping the other board members up to date on his findings.

Ms. Thornton said that she would like that any time an expert was going to give a presentation, she would like to have an advance copy 7 days in advance in order to absorb the information.

Mr. Wolf said that he wanted to thank Ms. Tyson that attended his Monday night meting and filled everyone in on Broad band.  He also stated that he had the opportunity to attend an inaugural ball.

The board moved, seconded and passed to accept the budget items.  The board also moved, seconded and passed to accept payables.

CLOSED SESSION
The board went into closed session for discussion of public office employees and also to discuss Economic Development Prospects.

The meeting was adjourned at approximately 9:30.

Notes by Garey Cropper

N.B.  These notes do not constitute the public record of this meeting.  The information contained herein is offered in good faith, is presented as accurately as possible, is thought to be a complete account of the proceedings.  These notes are intended to be a public service devoid of political commentary for those who are interested in following the civic affairs of Chincoteague Island and Accomack County.  Notes of the meeting are recorded, transcribed and distributed by volunteers who receive no financial compensation for their efforts.

December 17, 2008 Accomack County Board of Supervisors Meeting, Regular Monthly Meeting

Metompkin Elementary School, Parksley, Virginia
Agenda materials and audio recording of this meeting may be found through this link:
Board of Supervisors Materials

ATTENDANCE
Present: Philip Steve Mallette, Wanda Thornton, Ron Wolff, Grayson Chessor, Sandra Mears, Laura Gordy, D. Hart, S. McCaleb, Jack Gray

County Attendees: Jim McGowan, Director of Planning, Mr. Miner, County Manager, Mark Taylor, county attorney

Audience: About 50 members.

Chairman Ron Wolff called the regular session to order at 5:00 PM.

Adoption of Agenda
Approved.

Public Hearings

Changes in Ordinances for Miscellaneous Offenses
Change is to be made to make field operations for county agents more safe and efficient.
Public Comment (None)
Public Comment Session Closed.
Motion to make changes in ordinance.  Approved.

Changes in Real Estate Exemptions for Elderly and Handicapped.
Intent is to have consideration of income of cohabitants regardless of income and marital status.  Mr. McCaleb asked for clarification on inclusion of income.  It will be combined to be sure exemption is satisfied.

Public Comment (None)
Public Comment Session Closed.
Motion to make change in exemption statuss.  Approved.

Removal of Tax Parcel
Request of Thomas and Mary Belote to remove Tax Parcel 92-10-B1A and 12-10-B1B from the Pungoteague Agricultural and Forestal District – To be continued to the January 21, 2009, meeting.

Change in Fee Structure for Tipping Fees at Landfills
Ms. Thornton would like cost analysis on 400 lbs issue and impact on landfill fees.

Mr. Mason, Finance Director, discussed the current loss in revenues by Northampton county non-usage of Accomack county landfills.  There is a 16% decrease which represents about $450K decline in revenues.  It is requested to raise tipping fees from $57 to $66.

Mr. Hall gave further details on statistics of decline in revenue.  The overall waste stream has decreased due to less construction and less packaging being discarded.

Public Comment
Tom Clark:   He was concerned about fees being added to customers at this time of economic downturn.

Mr. Davis: He runs disposal business.  He would like delay in considering fee increase until after winter months when construction will pick up again in spring.  He has concerns about businesses and their costs.

Public Comment Closed.

Ms. Thornton was concerned about twice taxing businesses.  There should be a consideration of home taxes and this needs to be consider in upcoming work session.

Ron Wolff wanted to know if postponement will cause major fiscal problems.  Mr. Mason prefers not to delay approval.

Steve Mallette is concerned about 400 lbs limit and ask question why use landfill for this limit.

Ms. Gordy makes motion to delay decision on hiking landfill fees.  Approved 6 to 3.

Mr. Miner followed up with comments to find alternative methods for fees at landfills.  He is concerned about finances and funds. 

Mr. Mallette questioned Mr. Mason on loses and Accomack county is potentially losing $38K by inaction.

PUBLIC COMMENT

David Stillman, Accomac: He is concerned about police activity in county.  He is worried about the direction of the county's governance.  He discussed increased taxes.

Billy Graham: Parksley:  He discussed the seaside CBA (Chesapeake Bay Act).  He is concerned about
imbalance of leadership in regards to info.  He will have 3 min further at end of public comment.

Theresa Kelly: Seaside: She discussed interim zoning.  She wants the purity of water protected in Accomack County.

Linda Smith: She stated she is concerned about the status of citizens in Accomack County.  She wants to know why there is a rush in approving seaside CBA ordinance.  She wants more review of farms and chicken farms.  She stated that the perception is Accomack County is planning to raise money by the fees associated with ordinance.

Mike Inman: attorney representing Captain's Cove:  He appreciates effort of Planning Commission to consider vested rights of lot owners with respect to seaside CBA.  He commented on the issue of preserving native vegetation and have substitute proposal of restoring vegetation.  He discussed IDA (Intensely Developed Area) being applied to Captain's Cove.

Maria Paracetti:  Atlantic: Attended Dec 3 Planning Commission work session.  She is concerned about confusion about seaside CBA.  There was no discussion of farming impact.  She wants better understanding of ordinance.  She would like suggestion of forums to get better citizen info.  We would like Board of Supervisors (BOS) not to rush to decision.

Jim Frese: Chincoteague: He discussed seaside CBA which he believes is ill-defined.  Noted health department inspects bay areas on seaside.  He commented that county is in dire straits.  He noted 29% housing areas are vacant.  The population of Accomack county is no greater than it was100 yrs ago.  He questioned the size of Planning Commission and attorney office due to non-increase of population.  He wants BOS to be more fiscally wise.

Tony Trapanier: Hallwood: She is concern about applying seaside CBA to agriculturally operations.  There seems to be too many tests and requirements.  She noted CBA on bayside the farming rules were not enforced.  New farming assessments were required every 3 yrs and it was not done.  She requested BOS to be concerned about economic times.

Mark Baumgarten: attorney for landowners: He thanks board and Planning Commission for working on seaside CBA to limit hardship on landowners.  He thinks Planning Commission headed in right direction to make sure landowners can build on minimal 3500 sq ft.  Concerned about septic fields that may be needed on lot.  He wants definition to be evaluated so that wide lots can be used.

Billy Graham: Follow up from earlier.  He had 3 concerns: 1) watershed for bay is significantly larger than water areas on seaside.  2) we do not have large polluters in seaside 3) there is no relativity between bay and seaside area.  He would like some alternative that will impact seaside specifically.  He would like BOS to engage issue with citizens.

Maria Raines: Onancock: She is concerned about info of seaside CBA.  She thinks compromise measures are working with Captain's Cove and Chincoteague Island, but does not want BOS to be swayed on the positive concept of seaside CBA.

Lois Cooper: Puncoteague: She thinks 3500 sq ft proposal by Planning Commission is effective, and gives landowners the right to build.  She thinks it is reasonable for individuals to be concerned about greater good of all county citizens.

Lance Stitcher: General Manager of Captain's Cove: He stated he appreciates the effort of BOS to get good compromise language on seaside CBA.

K. Billimeyer: She had issue of police activity in county and enforcement.  In June 20, 2008 she was accused of public intoxication at a private house.  She was stopped by police and handcuffed.  The officer was not concerned about her discomfort.  She was taken to jail and spent overnight in jail.  She discussed with Sheriff next day the conditions in jail.  She would like BOS to take closer look at Sheriff's Office.

BOS Comment: Steve Mallette asked county attorney what recourse is available on police activity.  Mark Taylor indicated sheriff is not under the supervision of the BOS.  Plaintiff needs to take complaint to state attorney general for action.

Chair Comments

Ron Wolff thanked staff during trying times.  He would like to thank his wife for putting up with many meetings and late nights.

Consideration of Minutes

Approved Minutes.

Approval of Consent Agenda

Approved

OLD BUSINESS

Reassessments in County: Reassessment issue discussed by Brent Hurtle.  He contacted Dept of Taxation and they reviewed assessments.  Level assessment was 90% of market value.  International Association of Assessing Officers gave 32% COD (coefficient of dispersion) which indicates extent of assessment uniformity.  This value was above standard range.  The level assessment was in bounds (typically 90% to 110% is acceptable).  Overall there has been improvement over last years on assessment.  Mr. Chesser asked about best COD over time.  They were better compared to recent times as stated by Mr. Hurtle.  Mr. Chesser would like to get exact numbers. 

Ms. Thornton discussed the aspect of 640 sales out of 40,000 lots to reach conclusion of quality of assessment.  Ms. Thornton noted that unique lots are difficult to assess.

Mark Taylor discussed sales and assessment.  He indicated COD was better in 2001.  Assessments overall need to move forward.

Mr. Miner discussed the plans for assessment.  Overall he noted increase in level of assessment over past years.  He did a comparison of statistics with other counties.  He noted Hanover County was nearly equivalent.  Informational work was done by Mr. Hillman.   Mr. Chesser noted that earlier COD was predicted to be much higher.  Mr. Miner stated that was preliminary numbers.

Ms. Thornton wanted some detail on land use categories in Accomack County.  Mr. Miner indicated there are approximations for values for particular land use.  Ms. Thornton noted land use taxes were less.  It was noted tax rate is applied equally on all types of land.

Recommendations for Seaside CBA: Discussion by James McGowan.  The Planning Commission board recommendations were 1) remove federal lands 2) IDA criteria developed and he received sewer map from Captain's Cove for IDA 3) provide text for exemption provision for 3500 sq ft lot. 

Ron Wolff wanted to be clear the Planning Commission approved recommendations unanimously, and all recommendations were stated as by Planning Commission approval.  Mr. Wolff will motion to have seaside CBA approved.  Prior to approval, Mr. Gray stated that we should have informational forums prior to vote.  Mr. Gray motioned that no vote should be taken until informational forums are completed.  Mr. Hart discussed concerns for educational output on ordinance.  Mr. Hart was concerned that BOS should have a work session on seaside CBA even before having citizen informational forums.  He wants fiscal impact evaluated, and BOS has until August 2009 to approve seaside CBA.  He noted peculiar situation of only one person on seaside of his district is in favor of ordinance.  Mr. Hart requested a friendly amendment to motion to have work session.  Amendment accepted. 

Ms. Gordy stated constituents were upset about CBA applied to bayside 17 years ago.  She had only two citizens from seaside against ordinance.  She is strongly in favor of workshops in the north and south of county.  Mr. McCaleb concerned that seaside CBA is not the bayside CBA; two unique docs.  He wants to have the term Atlantic Preservation Ordinance Area (APAO) used.  Mr. Chesser feels that BOS has done credible job of informing public.  He believes something is needed to be done.  Noted we are completely responsible for flow into seaside bays.  He believes action should be done and a vote taken. Mr. McCaleb wants to have APAO and wants to move on.  Mr. Mallette stated at previous forums that many people are in favor of better water quality. He does not want to delay further.  Ms. Gordy made it clear that she is in favor of better quality water, but does not want to force rules on uniformed citizens.  She feels public forums are needed.  Ms. Sandra Mears stated her view on better water quality.  Mr. Chesser restated his view of preserving the wetlands and waterways.
Ron Wolff talked about vagueness of ordinance.  He wants the recommendations to be considered and then educational forums.  In this way, the exact regulations can be discussed.

A motion was made to postpone vote until after educational forums. 5 to 4 opposed.  Motion does not pass.

Mr. Hart was concerned if issues found that need modification, then the whole process needs to begin again.  Ms Thornton was concerned that BOS is not as knowledgeable on the ordinance, and issue of not having an easy mechanism to alter ordinance if flaws appear.

Mr. Chesser made motion to have ordinance as recommended.  Have ordinance take effect on Jan 1, 2009.  Mr. Wolff makes friendly amendment to have two informational forums after vote to recommend approval of seaside CBA. 

An issue of moving effective date after informational forums can be done; but still cannot change wording of ordinance as stated by Mark Taylor.

Mr. Hart request tabling (postponing) the motion of Mr. Chesser until after informational forums.  He indicated his motion takes precedence. 

Postpone vote on seaside CBA until after informational forums; approved 5-4.

Schedule Public Hearing on Storm Water Ordinance.
Approved.

NEW BUSINESS

Schedule of Meetings: Mr. Miner discussed organizational meetings and future work sessions plans.

Economic Interest Statement: Discussion led by Mr. Miner.  Ms. Thornton asked Mr. Taylor to come up with recommendations for forms and filings and have uniformity.

County Administrator Report

Mr. Miner discussed health insurance issue.  Mr. McCaleb wanted clarification in gap coverage.  This is a cost saving mechanism for county.

Looking forward to January 14 work session to discuss amongst other items fiscal adjustments needed for county.  Ms. Thornton would like an email reminder.

Mr. Miner followed up with an easy to read report on finances to the BOS.

Attorney Report

Mark Taylor gave some bright news on the building of the Accomack county seafood market and building in the industrial park.  A decision from NASA is expected on December 23 with respect to Orbital Sciences and missions to re-supply space station.

Board of Supervisors Comments

Commendations to Mr. Hart.  Mr. Hart stated effort to highlight Accomack county throughout state as part of position as president of VACO.

Mr. Chesser stated apology to assessor.  It appears assessment was better than previously thought.

Merry Christmas was stated to all.

Budget Items

Questions were asked to Mr. Miner by Mr. McCaleb about particular items.  Budget items were given in more details and funds were in form of grants.  Items were approved.

Payables

Approved.

Adjournment approximately 8:30 PM

Notes by Tim Getek

N.B. These notes do not constitute the public record of this meeting. The information contained herein is offered in good faith and is presented as accurately as possible. These notes are intended to be a public service devoid of political commentary for those who are interested in following the civic affairs of Chincoteague Island and Accomack County. Notes of the meeting are recorded, transcribed and distributed by volunteers who receive no financial compensation for their efforts.

November 19, 2008 Accomack County Board of Supervisors Meeting, Regular Monthly Meeting

Metompkin Elementary School, Parksley, Virginia

Agenda materials and audio recording of this meeting may be found through this link:
Board of Supervisors Materials

ATTENDANCE
Present: Philip Steve Mallette, Wanda Thornton, Ron Wolff, Grayson Chessor, Sandra Mears, Laura Gordy, D. Hart, S. McCaleb, Jack Gray

County Attendees: Jim McGowan, Director of Planning, Mr. Miner, County Manager, Mark Taylor, county attorney

Audience: About 50 members.

Chairman Ron Wolff called the regular session to order at 6:10 PM.

PUBLIC COMMENT
David Stillman, Accomac: He had property stolen recently, and had motion lights installed.  Due to concerns about property, he approached deputy sheriff car one evening and an altercation occurred.  He was handcuffed by deputy sheriff.  He requested this incident be reviewed.

Laura Lucas, Onancock: The approval of the library agreement was requested for the purpose of allowing more appropriate representation by Accomack County.

Tony Trapanier, Hallwood: She made note that a seminar on the environmental value of the Chesapeake Bay Act was to be held the next day in Salisbury, MD.  She stated there was a need to review stormwater issues to make it more business friendly.

George Hendricks: He referred to the Chesapeake Bay Act applied to seaside and the public hearing on November 12.  He was concerned about county attorney speaking to other attorneys in the hallway during meeting.

John Jester, Chincoteague: He stated he was in favor of increasing number of trustees for library agreement.

Thomas Clark, Wattsville: He would like Board of Supervisors (BOS) to follow up with concerns of Mr. Stillman (see above) and the actions of the deputy sheriff.  He requested that the sponsors of various bills and ordinances be known to the public and stated on the agenda.

CHAIRMAN DISCUSSION
Ron Wolff attended the VACO (Virginia Association of Counties) conference.  He heard the governor speak on the economic situation.  First time in Virginia that consideration of making cuts to public education was discussed.  Additional news is that the new president of VACO is Accomack County’s BOS Donald Hart.  New committee formed referred to as New Budget Redevelopment Committee.  Several key local businessmen will be on committee.

CONSIDERATION OF MINUTES
Motion to approve past minutes was approved.  This approval was for September 17 minutes.

APPROVAL OF CONSENT AGENDA
A consideration of remove item (b) to increase solid waste tipping fees was made and approved.  Wanda Thornton would like to take (b) to public hearing.  If fees were not increased it will not cover costs of operations as discussed by Mr. Mason. BOS member Steve Malette wanted to know about the gap in costs of operations and fees.  Wanda Thornton wanted details on loses; exact figures are not known.  Motion was made to take issue to public hearing.  It was approved 5 to 4.

The remaining portion of Consent Agenda was docked.

Mr. Gray suggested in future any bill or ordinance should indicate the source or sponsor of that bill.

HIGHWAY MATTERS
Mr. Holloway discussed roadwork near Temperanceville.  This time of year there is a switch over to standard maintenance on roads.  VDOT needs to change operations due to budget.  BOS considered resolution in Woodfield subdivision for acceptance of roads by state.  Motion to accept roads was approved.  Ms. Gordy made comment about Mr. Holloway’s future.  He stated this was his last meeting as VDOT representative and will be dealing with roads in Cape Charles area.  BOS members appreciated Mr. Holloway’s efforts and wished good success on new position.

ACKNOWLEDGEMENTS/RESOLUTIONS OF RECOGNITION
Delegate Lynwood Lewis was not present at meeting.  Action deferred.

REPORT OF PUBLIC OFFICIALS
Donald Hart, new president of VACO spoke.  He acknowledged help of BOS for new president position.  Accomack County is important to VACO and its 95 counties.  He plans to keep VACO a high level professional organization and have VACO discuss common problems.  These include unfunded mandates, equalization of population groups, and stimulus programs for local government.  He also stated VACO could aid in acquiring materials at a bulk rate that may be less expensive than county’s rates.

Allen Andrs, a Mobile Mortgage Field Originator, spoke on how Virginia Housing Development Authority can aid citizens of Eastern Shore.

Anne Crabbe of Eastern Shore Rural Health presented.  She would like to give a quarterly report to the BOS.  As part of effort, she has implemented electronic records and emergency preparedness for the organization.

Dana Bundick, Treasurer, indicated people are paying taxes.

James McGowan, Planning Director, discussed Capital Improvement Hearing on December 3.  After Chesapeake Bay Act applied to seaside hearing on November 12, work is being done to modified act to incorporate small lot owners into ordinance.

OLD BUSINESS
Randy Fisher, Litter Control Officer, gave presentation on controlling litter; Accomack County Strategic Plan 08-2011.  He suggested county clean up days the first Saturday of October and May.  On these days tipping fees will be waived for residents who want to dispose large items.  He wants to promote the adopt-a-highway program and school voluntary program.  He also requested littering fine be increased.  Wanda Thornton made motion to have first Saturdays in October and May for residential waste disposal.  Motion approved.  Steve Malette would like to start work on modifying fine structure for littering ordinance in county.

James McGowan discussed stormwater management.  He proposed to include stormwater review fees with other fees as one single package fee.  Wanda Thornton made point that stormwater management plan not required by state.  She is concerned about costs.  Ms. Thornton continued that development described for 1 acre could impose additional expenses for individual homebuilder.

AT THIS POINT THE BOARD OF SUPERVISORS MEETING WAS SUSPENDED FOR PUBLIC HEARING

PUBLIC HEARING
Proposed amendment to Accomack County Code to require disposal of material generated in Accomack County at facilities in Accomack County.  Stewart Hall, county official, heard concerns by BOS on facility fees and how to handle bi-county waste.

Thomas Clark, Chincoteague: He was concerned about business issue and tax burden due to solid waste disposal.  He stated a choice was needed in how rubbish is disposed.

John Jester, Chincoteague: He stated his concern about taxes and disposal of waste.

Mike Davis: He owns disposal service and wants to supply his customers with cheapest costs. He wants to have choices of disposal sites in Eastern Shore.

Pierce Taylor, Mappsville: He is concerned about disposal for non-profits such as the Elks Lodge.

Pete Davis: He is concerned about customer costs for disposal.

The BOS members questioned Stewart Hall further about issue.  Mr. McCaleb wanted to know Northhampton County rates for disposal fees. Information needed more research.  It was noted that Accomack County recently transferred some tipping funds to handle county shortfall.  The closure of southern landfill was discussed.  Closure will cost $4.1M and does not include yearly maintenance. 
At this point the PUBLIC HEARING was closed on this issue.

Wanda Thornton does not want to approve amendment to ordinance at this time.  Mr. McCaleb motioned to table issue for six months.  Approved 8 to 1.

Request to rezone Tax Parcel 119-A-42 from General Business to Residential.  Requestor, Mr. Konkel wanted to build residential home on site and this rezoning was required to receive proper financial loans.  Request was sanctioned by Planning Commission.

At this point the PUBLICH HEARING was closed on this issue.

The BOS members approved this request.

END OF PUBLIC HEARING

OLD BUSINESS (cont’d)
Mr. McGowan continued his discussion of stormwater management and stated it was an issue for businesses.  Ms. Thornton pointed out in some cases site fees were more than site itself; the county needed to be more business friendly.  Steve Malette was concerned about businesses being flooded routinely, and also nearby homes in the area.  Mr. McGowan made point that stormwater ordinance did not apply to single family homes on one acre or less.  Ms. Thornton wanted a review by an engineer on stormwater ordinance.  Mr. Chessor requested a public hearing on ordinance on special date.  Motion was made for public hearing and approved 8 to 1.

Appointments were considered for vacant posts.  Some posts were difficult to fill due to insufficient candidates.  Vacancy to Social Services Board was approved.  Mr. Hart’s vacancy due to his new position was approved for Mr. McCaleb.  Potential members for Johnsongrass and Moth Control Committee have been found and approved.

The Sesquicentennial Committee was discussed by Mr. Miner and suitable candidates are on board for the Eastern Shore area.

As for the Agricultural and Forestal Advisory Committee, motion was made to vacate positions and look for new candidates. Motion was approved.

NEW BUSINESS
The Library Agreement was approved.

The Coal Kiln Convenience Center was discussed by Mr. McGowan.  Issues of traffic into site over railroad tracks were considered.  Motion was made based on recommendation of planning board not to approve site due to road conditions.  Motion was approved.

ISSUE NOT ON AGENDA: Ordinance concerning elderly and handicapped and status of people in household for revenue purposes.  When considering revenue amounts, need to specify relatives and non-relatives in household.  Motion was made to take this to public hearing.  Motion was approved.

Cost Saving Option on Cashville Greenbox Site was discussed.  It was motioned to close site and motion was approved.

Action on Automatic External Defibrillators was considered.  County can no longer maintain costs of keeping all the distributed defibrillators calibrated and working.  There was a four point request on these defibrillators.  BOS members agreed to use district funds to maintain 17 of the defibrillators in public areas.  Issue of removing from sheriff’s car was deferred until more information can be obtained.  Motion was made to defer action and motion was approved.

COUNTY ADMINISTRATOR REPORT
The offer on the county’s central school was accepted.

COUNTRY ATTORNEY’S REPORT
Mark Taylor reminded BOS in regard to state legislation for adjusting time of real estate assessment in county.  He requested if other state assembly business was needed the BOS should inform him in the near future.  Recent event occurred with respect to Edgewater Subdivision foreclosure.  The county needed to be informed about their potential action or non-action in this matter.  There are county code procedures with respect to subdivision’s intended improvements.

BOARD OF SUPERVISORS COMMENT PERIOD
Mr. McCaleb stated that County Administrator needs to look at adjusting the budget due to economics of county.  The county personnel and staffing need to be reviewed.

BUDGET ITEMS
Items approved.

PAYABLES
Bills were approved.

ADJOURNMENT
Meeting ended at approximately 10 PM

Notes by Tim Getek

N.B. These notes do not constitute the public record of this meeting. The information contained herein is offered in good faith and is presented as accurately as possible. These notes are intended to be a public service devoid of political commentary for those who are interested in following the civic affairs of Chincoteague Island and Accomack County. Notes of the meeting are recorded, transcribed and distributed by volunteers who receive no financial compensation for their efforts.

November 12, 2008 Joint Accomack County Board of Supervisors and Planning Commission

Public Hearing on Chesapeake Bay Applied to Seaside
(Atlantic Preservation Area Ordinance)

Metompkin Elementary School
Parksley, Virginia 
7 PM

Agenda materials and audio recording of this meeting may be found through this link:
Agenda materials & Audio Recording

ATTENDANCE
BOS Present: Philip Steve Mallette, Ron Wolff, Grayson Chessor, Sandra Mears, Laura Gordy,  D. Hart, S. McCaleb  Absent: Jack Gray, Wanda Thornton

Planning Commission Present: Phil Hickman, Bob Hickman, James, Rhode, Nock, Roberts, Turner, Thom. 

County Attendees: Jim McGowan, Director of Planning, Mr. Miner, County Manager, Mark Taylor, county attorney.

JOINT SESSION
BOS Chairman Ron Wolff called the joint session to order at 7:10 PM, Chair of Planning Commission Phil Hickman called the joint session to order at 7:10 PM.

Steve Malette made statement on potential conflict of interest.  He explained he did not believe his voting on Atlantic Preservation Area Ordinance (APAO) was a conflict even though he owns an environmental consultant firm in Accomack County.  He stated that his business in seaside areas of Accomack County is only a minimal part of his overall national business.

Ron Wolff read a statement from Wanda Thornton indicating she could not attend the Joint Session and she would like BOS to consider a delay on voting on the APAO.

Ron Wolff requested that future emails and letters with respect to hearings should be sent to the county administrator instead of individual BOS members so that communications can be compiled in a single place.  He stated that he received 20 emails on the APAO and ten were in favor to its approval and ten were opposed.

A presentation by James McGowan was given on APAO.  He presented a map on the Resource Protection Area (RPA) in Accomack County.  A discussion of the 100 ft RPA pointed the various zones from tidal areas and waterways.

He stated that the Code of Virginia authorizes local government to use zoning rules to protect water quality.  The APAO is supported by Objective 6 discussed in Accomack County Comprehensive Plan approved on May 14, 2008. 

It was also presented that water dependent uses are allowed in RPA including piers and docks.  Performance standards discussed included minimizing erosion and sediment as well as 5 year maintenance program for septic systems.  This septic maintenance may include the use of plastic filters forestalling the need for pumpout.

It was noted that compliance was not required for federal lands.  This included the national wildlife area, the national seashore and NASA.  James McGowan proposed that federal lands be exempt from APAO to avoid any potential conflict of federal land use.

James McGowan presented that the APAO will prevent costly legal challenges and is expressly authorized by the Code of Virginia.  The APAO protects water quality and aids in ecotourism as well as aquaculture.  He discussed situations of condemned clam beds and the need to improve the situation.

The need of rules and regulations outline in APAO was considered.  Voluntary efforts in the past were not effective when dealing with chicken farms and other agriculture practices.

Home owners concerns in Accomack County were addressed.  Nonconformity lots 51 ft to 100 ft from seaside need only an administrative exemption to build.  Those areas within the seaside first 50 ft will require a board of zoning (BZ) exemption.

For already developed areas such as Captain’s Cove in Greenbackville area, other definitions can be applied such as Intensely Developed Areas (IDA) which may give some relief to home and lot owners that have one quarter acre lots.

Shawn Smith of the Chesapeake Bay Act assistance division was ill and could not make session.

The next presenter was Mark Luckenback of VIMS (Virginia Institute of Marine Sciences). He discussed land use in a riparian environment.  It was noted that primary degradation follows population patterns.  There is a general trend of increased degradation along the Delmarva coast from the south to north where there are greater population centers in the northern part. 

One variable examined was water flushing of land masses into the waterways.  Average water flushing in various areas was studied.  In Tom’s cove on Assateague Island, the flush period is approximately 4.5 days.  The typical resonant time in Virginia’s coastal areas is a couple of weeks.  One concern is water runoff from various types of land areas such as farms, forests, and house lots.  It was found for a quarter acre house lot the average rain runoff was 43% compared to a one acre house lot with a value of 30%.

Mark Luckenback discussed the major findings.  Nitrogen, phosphorus, and fecal coli were positively correlated with impervious land cover.  The greater amount of the contaminants, the greater amount of impervious land cover.  There were some exceptions, and these occurred when a creek bed ran through a forested area prior to emptying into the bay.

His closing points were shallow coastal systems are stressed and this can be aided by good management of land areas.

PUBLIC HEARING
At this time, signed up speakers were requested to give their views on the APAO.  Many persons spoke, but their views can be encapsulated into three major categories: 1) Those approving of the APAO, 2) those in favor of the concept and spirit of the APAO but require amending and modification of the ordinance, and 3) those opposed to the APAO.

Approve of APAO: Some of the key people and topics voiced were Steve Parker of The Nature Conservancy.  He stated that there was a need to preserve the natural balance of the animals and plants around the local waterways.  The APAO will allow this to occur and protect the natural balance.  Another speaker discussed the need to preserve and protect drinking water and the APAO will aid in this protection.  One key topic was clam farming.  Several speakers voiced concern about observed degradation of clam beds and the need not only to preserve what remains of good clam beds but attempt to bring contaminated beds to economic viability.  Degradation of coastal waters was noted by increase in what is known as sourweed over the past decade.  It was pointed out that the watershed of ocean coastal Virginia had no major rivers flowing into the ocean.  Accomack County has essentially complete control of any outflow that may impact these waters.  The director of the Eastern Shorekeepers spoke and indicated its 300 members embraces the APAO for what it can do to preserve the coastal areas.  Other speakers pointed out that in the long run adoption of APAO will help the economics of the Eastern Shore.

For APAO Concept but with Modifications and Amendments: Many at the session voiced that they are for cleaner water and improving the environment, but they have concerns about how the APAO is currently written.  A continuing theme was the personal economic impact that may occur on a homeowner or lot owner who attempts to sell or buy their property.  Along with a potential of a devaluation of homes and lots, the APAO would impact the revenue stream of Accomack county which depends highly on the funds collected from assessments of property.  In addition with the lost county revenue, there may be lawsuits filed against the county due to the “vested rights” of property owners and the “taking” of land through enacting the APAO.  One speaker pointed out that the article describing the APAO in the Eastern Shore newspaper did not give a clear indication of the regulations and rules that may be imposed on land owners that could cause undue hardships.  Another speaker described his experience on the bayside which is currently under the Chesapeake Bay Preservation Ordinance.  Due to the RPA, he is not able to use his small lot completely.  This resulted in an uncompensated taking of land, and furthermore, he did not receive any variance in tax structure even though he could not use his land in the manner he wanted.

Oppose to APAO: Several speakers opposed the APAO based on economics and the current difficult fiscal situation in the county and state.  In addition, the point was made by some that there are current state and federal laws that will take care of the environmental concerns, and that there is no need to burden local citizens with more governmental regulations.  One key speaker was Lance Stitcher, General Manager of Captain’s Cove Golf and Yacht Club.  He discuss the potential devaluation of 4900 lots in Captain’s Cove and the revenue impact on Accomack County.  He then requested of Ron Wolff if he could ask for a show of hands of those in the audience opposed to APAO.  Permission was granted, and over two-thirds of audience raised their hand in opposition to APAO.  Other concerns expressed by speakers were the current status of the ordinance on the Chesapeake Bay side of county.  It was discussed that there had been minimal environmental improvement by following this ordinance in this area.  Some speakers indicated that the major concentration of potential pollution and runoff were large towns, and incorporated towns are excluded from the APAO. 

JOINTS SESSION CHAIRS:
A motion was made by the chair of the Planning Commission to delay voting on APAO until after the work session of the Planning Commission on Monday, November 17.  Mark Taylor concurred that this was feasible, and motion was approved to delay vote on APAO until further study.

Meeting ended at approximately 11 PM

Notes by Tim Getek

N.B. These notes do not constitute the public record of this meeting. The information contained herein is offered in good faith and is presented as accurately as possible. These notes are intended to be a public service devoid of political commentary for those who are interested in following the civic affairs of Chincoteague Island and Accomack County.. Notes of the meeting are recorded, transcribed and distributed by volunteers who receive no financial compensation for their efforts.

October 15, 2008 Accomack County Board of Supervisors Meeting

Metompkin Elementary School, Parksley, Virginia
Agenda materials and audio recording of this meeting may be found through this link:
Board of Supervisors Materials

ATTENDANCE
Present: Philip Steve Mallette, Wanda Thornton, Ron Wolff, Grayson Chessor, Sandra Mears, Laura Gordy,  D. Hart, S. McCaleb  Absent: Jack Gray
County Attendees: Jim McGowan, Director of Planning, Mr. Miner, County Manager, Mark Taylor, county attorney
Chairman Ron Wolff called the regular session to order at 6:00 PM.

PUBLIC COMMENT
Tony Trapanier, Hallwood: Accountability is required to remove reckless spending.  Tax revenue is not expected to improve due to closed businesses.  Need to stop spending.  New ordinances required their need to be demonstrated and extra financial burdens on citizens removed.

Jim Frese, Chincoteague: Discussed unfair treatment of county assessor.  Against transferal of assessor responsibilities to Commissioner of Revenue; he wants Board of Supervisors (BOS) to pursue $900K used in last assessment.

Kay Lewis: Discussed issue of county assessor.  No one discussed job performance of Assessor Office which was underfunded.  Against moving responsibility of assessments under Commissioner of Revenue.  In general against any more money being spent in county.  She is also against Chesapeake Bay Act (CBA) applied to seaside.

CHAIRMAN DISCUSSION
Ron Wolff  attended groundbreaking of Gruman facility; he indicated potential impact to county.

ADOPTION OF MINUTES
Motion to approved past minutes was approved.

APPROVAL OF CONSENT AGENDA
The Research Park is looking for ways to obtain monies.  Mr. Miner addressed Ms. Gordy question on funding.  There will be no borrowing of monies for Research Park.  There is a need for county and NASA to work together on this issue.  Baysys is the anchor tenant at Research Park.  There are general concerns about overall financing and administrating by county BOS.  It will cost county $72K per year to lease land from NASA.  In turn, county will lease land to private companies.  Mr. Forbes discussed COTS (Commercial Orbital Transportation System) which is second major project at Research Park.  COTS is projecting 250 new jobs to be added at the high school and community college levels.  Orbital Sciences works with rockets and satellites globally.  Initially Orbital Sciences will have 50 jobs; more  jobs if the COTS program goes into high gear.  The additional of this item into the consent agenda was motioned and approved.

HIGHWAY MATTERS
Mr. Holloway related that the recent decline in revenues for highways is in the area of $2.1M to $2.6M for VDOT due to current economic climate.  VDOT has guaranteed that they will continue to handle core tasks.  Ron Wolff had one request for signage for “Children Area” in Temperanceville area.

At this point, Mr. Miner interjected about Northhampton waste flow situation at Accomack landfills.  Due to non-contract with Northampton, there is a need for a  public hearing for potential increases for tipping fees.  Motion was made and approved.

ACKNOWLEDGEMENTS/RESOLUTIONS OF RECOGNITION
Rev.and Mrs. Broad were recognized for 14 years service as county parliamentarian; this recognition was delayed in past on several occasions.

James Frese was acknowledged by Wanda Thornton for outstanding service.

REPORT OF PUBLIC OFFICIALS
W. Richard Bull  discussed outstanding school operations in Puncoteague.

Mr. Ennis  talked to BOS on issue of revenue borrowing which moves monies around to handle the downturns in the economy.  Mr. Ennis does not believe revenue borrowing will increase or decrease the budget.  Revenue borrowing is on the agenda.  Mr. Mallette questioned the decrease in operational revenues.  Mr. Ennis indicated county checks were paid sufficiently.  Mr. Ennis is using many cash flow techniques to maintain sufficient funds.  In general, there were BOS comments about real budget versus any possible county debt that may be lurking.

PUBLIC HEARING At 7:30 PM county BOS meeting was halted to begin Public Hearing.
Public Hearing discussion was led by James McGowan on behalf of county.

Abandonment of Route 813: Issue was addressed by Mark Taylor; route is a service road near NASA gate.  There is need for parking for Marine Consortium.  Issue is supported by VDOT and Marine Consortium.   Motion was made and approved.

Rezoning of Tax Parcel 42-2-A & 42-A-1 from Agricultural to Residential:  Vote should be for rezoning.  There is a proffer for supporting local fire department.  Mike Starling, surveyor, on speaking on behalf of Mr. Taylor, the owner of said property, indicated area and roads are sufficient for residential area zoning.  Motion was made and approved.

Removal of Tax Parcel 42-2-A from Atlantic Agricultural and Forestal District: State of Virgina rules states removal is required according to Mark Taylor.  Motion and approval were not required but were done so.

This closed Public Hearing.

REPORT OF PUBLIC OFFICIALS (cont’d)
Prior to Mr. Ennis continuing, Dana Bundick, County Treasurer, stated the collection of revenue is treasurer’s responsibility and she received notice of insufficient funds recently.

Mr. Ennis gave additional details on cash flow for county and accounting system which safeguards verification of funds.  Main cash reserve is in tipping fees at landfill that is estimated to be initially $2.8M.  It is typical to use tipping fees reserve in emergency financial situation.  In reality, emergency funds were not needed due to other funds in normal accounts.  Mr. Ennis made statement that revenue borrowing is insurance and not a necessity.

At this point, Mr. Miner stopped discussion so that Commissioner of Revenue, Ms. Savage, could speak.

Leslie Savage proposed a change in due date for personal property payments.  There was a three week delayed in obtaining DMV vehicle value verification.  In addition, workload has increased in office and new staff was attempting to get up to speed on procedures.  A motion was made to deny extension; motion was approved.  There will be no delay in sending out personal payment statements to county citizens.

James McGowan indicated next Planning Commission meeting will be November 5 at 7 PM.  The public hearing on CBA is for November 12 at 7 PM at Metompkin school.  Grant has been secured for mailing to announce CBA hearing.  Mr. McGowan attended town hall meetings on CBA in Chincoteague on October 6 and at Captain’s Cove on October 7.  Revisions have been made to ordinance for public hearing.  Wanda Thornton does not approve of CBA being applied to seaside due to costs.  There is general need for accurate census info on unincorporated areas in county.

At this point, Mr. Lekata, Chair of EDA, spoke to BOS.  The Chair of EDA (Economic Development Authority) wants to build a stronger relation with BOS.  Mr. Lekata needs to investigate why EDA has a $72K shortfall.

OLD BUSINESS
Cheryl Tyson discussed broadband in county.  The ESBBA (Eastern Shore Broadband Authority) has decided to use railway track for fiber optics system.  Need to trunk system to other parts of county.  Initially Parksley and Cape Charles will have this broadband system, and then later it is expected Chincoteague and Onancock will make it available.  Service will be prioritized for businesses and health care facilities.

Mr. Miner went over Accomack County Strategic Plan.  Wanda Thornton indicated plan should be tabled due to current economic conditions. 

Discussion of Employees Awards Breakfast was made by Mr. Miner.  It was suggested to cancel picnic and only have a breakfast as long as staffing in morning was maintained.  Motion made and approved.

Dan Hillman evaluated the Reassessment Alternatives.  There were three considered alternatives; none were thought to be viable.  The suggested strategy was to have a Virginia General Assembly amendment to alter time period for reassessment.  It was generally stated that this was an amendment that could be met with approval by General Assembly and should be requested.  Motion was made to request this amendment and motion was approved.

Considered appointments were discussed.  Some appointments could not be made at this time due to no response by current appointments on their status.  Appointments for Disability Board, Johnsongrass and Gypsy Moth control committee, and Social Services Board will be brought up again in 30 days.

NEW BUSINESS
Mr. Ennis detailed his discussion on resolution for authorizing borrowing in anticipation of revenues (revenue borrowing).  It was indicated that $1.3M of reserved money from tipping fees remain.  After extended questioning, it was motioned that a work session should be scheduled to discuss and audit current financial situation and budget.  Resolution was tabled. Motion for work session was made and approved.

COUNTY ADMINISTRATOR’S REPORT
A new water supply plan was discussed based on new requirements of DEQ based on part to maintain water quality nationwide.  It was commented that new water quality requirements seem to appear frequently.  The resolution to support the water supply proposal was motioned and approved by 7 to 1.

COUNTY’S ATTORNEY REPORT
Mark Taylor went over local regulations impact on federal lands.  Typically federal lands would like to comply to local rules to the extent that additional funds to do so by federal agencies are not  needed.  Issue of Assateague Island National Seashore and future status of parking lot on beach was considered based on county ordinances that may impact the beach area.

BOARD OF SUPERVISORS COMMENT PERIOD
Mr. McCaleb stated a broadview approach by BOS was needed to make sure all county departments and authorities were efficient in their finances.  Ms. Gordy discussed boundary issue in Olney.  Ms. Thornton suggested that staffing needs and new regulations need re-evaluation in order not to burden citizens with undue fees and taxes.  Mr. Mallette described successes in county in terms of new building with the number of building permits going up.

BUDGET ITEMS
Approved

PAYABLES
Verified and Approved

ADJOURNMENT
Occurred at approximately 10:15 PM

Notes by Tim Getek

N.B. These notes do not constitute the public record of this meeting. The information contained herein is offered in good faith and is presented as accurately as possible. These notes are intended to be a public service devoid of political commentary for those who are interested in following the civic affairs of Chincoteague Island. Notes of the meeting are recorded, transcribed and distributed by volunteers who receive no financial compensation for their efforts.

September 17, 2008 Accomack County Board of Supervisors Meeting, Regular Monthly Meeting

Metompkin Elementary School, Parksley, Virginia

Click here for a copy of the Agenda materials and audio recording of this meeting.

Board of Supervisors Materials

ATTENDANCE
Present: Philip Steve Mallette,, Wanda Thornton, Ron Wolff, Grayson Chessor, Sandra Mears, Laura Gordy, Jack Gray, D. Hart, S. McCaleb 

County Attendees: Jim McGowan, Director of Planning, Mr. Miner, County Manager, Mark Taylor, county attorney

Chairman Ron Wolff called the regular session to order at 6:04 PM.

PUBLIC COMMENT
Tony Picardi, represents Save Our Necks, Belle Haven: He supports expanding Chesapeake Bay Act (CBA) to seaside and also adopt model Virginia Stormwater ordinance.

Maria Paciaretti, Atlantic, VA: There is no documented  proof that the seaside is deteriorating.  Added ordinances give another layer of bureaucracy and regulations.

Jim Frese, Chincoteague: County citizens drowning in fees and regulations. Business is lacking.  Excessive taxes beyond our ability to pay.  There are gigantic increases in planning and zoning departments.  There could be draconian bayside regulations on seaside; please stop the cycle now.

Tony Trapanier, Hallwood: There is no state mandate for CBA to be applied seaside.  Its application could be illegal.  Filter for septic system cost $100; look into grant to help the poor with obtaining filters.

Mark Baungartner, attorney who represents landowners in Accomack County: In regard to CBA, there are fundamental questions as to the benefits versus costs. Before public buys in the expense must be known.  The CBA and septic pump-out regulations would affect every landowner and especially those on waterfront lots.  Lots already platted can encroach buffer based on CBA.

Sue Mastell, Harborton: She is for expanding CBA to seaside.  It would be good for farmers and fishermen.  It can mitigate rising sea levels and intense storms.  The CBA may not inhibit building; it is right to do this for everyone.

CHAIRMAN DISCUSSION
Ron Wolff discussed his county forum on September 15.  There were over 40 attendees.  Received info from school board that October 2, 7, or 16 as potential dates for discussing funding formulas, carryover from previous year, costs, health insurance, and surplus buildings.

Finance Committee met on September 2 and 10 for two hours each.  Consensus and info to be developed were 1) to have monthly reports, 2) economic indicator report; Board of Supervisors (BOS) will receive updates on employment, building permits, etc. that will reflect local economy, 3) comparative revenue report based on past activity, 4) state finances and effects on county, 5) large capital purchases; some without BOS approval, 6) consider similar units, 7) contingency plan requested affecting staff for additional energy savings, 8) publishing delinquent tax payers; there is $4.7M in delinquent taxes going back to 2001., 9) collect delinquent taxes by using local firms, 10) consider enhancement of fines to be collected, 11) cost of informing citizens of seaside CBA proposal; $12K grant., 12) regular meetings in future and BOS will be informed.

All this will help tell how much occupancy tax Accomack county is receiving.

HIGHWAY MATTERS
Mr. Holloway discussed removing vegetation near Keller; Mappsville has emergency repair to route 13.  There is three weeks left in repaving north of Mappsville.  Lane closures in Keller area will be south of route 180 signal light.  Mr. Hart had a question on Keller repair; joint repair of storm pipe under travel lane.  Consider going further south and evaluate culvert drainage under route 13 and railroad tracks.

RESOLUTION OF RECOGNITION
Postponed.

REPORT OF PUBLIC OFFICIALS
Keith Kohler, Director Wallops Office of Public Affairs and Dr. John Campbell, Director of NASA at Wallops Park, reported on August 22 launch.  Twenty seconds into liftoff launch was terminated due to rocket out of flight path south of intended launch.  Rocket fell in ocean, and debris was picked up next day.  None of debris is considered hazardous.  In future, Ron Wolff considered using reverse 911 to alert citizens to launch issues and possibly ease concerns of citizens.  Reverse 911 applies only to landline phones.

Dana Burdick gave treasurer’s report.  Mr. Mallette asked for a revenue projection before end of year.  They will work with finance committee.  Mr. Hart indicated Virginia counties have had to diversify funds, and he wanted to make sure the funds are 100% insured.  Ms. Burdick each account is insured up to $100K.  This needs to be checked as stated by Mr. Hart.

W. Richard Bull gave the public schools report.  Mr. Bull indicated the K-12 will not be affected by State cuts in 2009 budget, but may be affected in 2010.  Mr. Bull noted that grants do sustain dental clinics.  There will also be psychological services.  He discussed the best use for new capital items which needs $2M in funds.  Many school utility bills are rising to due rise in energy expenses.  When not in use, lights and computers are being turned off.  All schools passed SOL exams.

James McGowan discussed county planning.  The September 3 Planning Commission meeting was held and next meeting will be October 2.  The number of parcels impacted by CBA was 22,839 of which 734 had no ownership.  DEQ granted $12.5K to notify residents of CBA and upcoming public hearing.  Mr. McGowan plans to speak with Captain’s Cove Homeowners Association if possible.  He would like to have dialog with citizens of county.  The Chincoteague Town Council meeting is October 6.  Ron Wolff makes motion to have Mr. McGowan speak with Captain’s Cove Homeowners Association about CBA.  Motion approved. Mr. McCaleb wanted to know what was the trend for building permits on the Eastern Shore.  Mr. McGowan stated that there was a steady stream of erosion sediment plans every day.  Ms. Thornton mentioned that erosion and sediment control is 10K square feet.  Mr. McGowan noted that offices can be helped to become more efficient.  Ron Wolff confirmed that the planned public hearing on CBA is scheduled for November 12 at 7 PM.  Ms. Thornton wanted more info on parking on Assateague National Seashore since this may be impacted by CBA.  Mark Taylor indicated that federal agencies typically are exempt from many local regulations.  It is up to county to clarify this issue with its citizens.  Mr. McGowan discussed some details of CBA; there is a 100 foot buffer along waterways.  CBA is intended to deal with new development and reduce pollution.  Development facilities would be regulated and maintained in order to maintain compliance with CBA.

PUBLIC HEARING
a)Proposed Rezoning of  25 acres of Tax Parcel on Saxis Road:  Cecilia Baker opposes it.

b)Proposed Amendment to Chapter 94 (Pumping and Hauling of Sewage under Certain Circumstances): On behalf of Mr. Thompson who owns property, an attorney indicated that there will be proposed residences 1000 feet from abandoned hog houses.  Eventually the hog houses may be torn down but it is buffered by bamboo; removal is expensive.  The question is to what size will the lots be on this property.

c)Proposed Ordinance to Create the Wallops Research Park Service (WRPS) District: Mr. Miner describes it would be imperative for government to be in favor of district.  State grants can be minimally invested in low to moderate income employees.  Ten parcels are owned by NASA, Accomack county, or Marine Science consortium.  (Mr. Miner also indicated that October 13 is National Navy Day.)  There is an environmental assessment that is over 200 pages long.  Various suborbital and orbital launches are proposed.  Key craft is the Taurus II vehicle planned to re-supply space station once shuttle is retired.  A broadband open access fiber optic network is planned and a payload process facility under study.  Overall more jobs and employment for area is expected.  The county is a stakeholder in this district.  This service district will allow Accomack county to designated WRPS district as an area that can receive specialized funds.  Mr. McCaleb wants to know what existing covenants address?  Items that may be covered are rooflines and colors, look and feel of park, lighting, signage, noise, and pollution in sewer. system.

As part of public hearing on WRPS district, Tommy Clark who lives in Wallops area supports creating district.  The Planning Commission recommended covenants to be in place at time district started.  Mr. Clark went to Accomack county and “no one knew anything” about regulations in district.  Mr. Clark wants district set up correctly and make sure it is not a drain on Accomack county.  Approximately $3M of taxpayers money has been committed according to Mr. Clark.  He wants all participants to carry their fair share of expenses for district.

Ms. Thornton was concerned about policy for park and wildlife and if a policy is in effect.  They should clarify with the BOS what the policy is for the proposed district.

The WRPS district was approved.

OLD BUSINESS
a)Utility Cost Committee (UCC) info was updated.  UCC is focusing on sewer first with estimated costs and risks.  UCC plans to submit finalize info by Thanksgiving and will include details for alternate governance structures.  So far nine scenarios have been developed for the sewer issue.  Accomack county needs a utilities service structure that minimizes overhead costs.

b)Brent Hurdle plans to conduct meaningful annual assessments with respect to inhouse resources.  Code of Virginia provided certain jurisdictions to establish departments of assessments. Current optimal staff to parcel ratio is 1 appraiser to every 5000 parcels as reported by International Association of  Assessing Officers (IAAO).  The expense to appraise one parcel according to IAAO is $25 to $30.  The recent re-assessment cost $900K for 39,000 parcels which comes to $23 per parcel. 

For Phase One:  The goal is to have up to date parcel info.  This is done by a) looking at real market indicators, b) review quality control , and c) update PROVAL system routinely

Phase Two: Discover and collect real property data on daily basis.  This is done by sales transactions, field visits, and other indicators.  Perform discretionary property appraisals by taking 15% to 20% of parcels each year.  IAAO standard is that parcel should be reviewed every six years; this plan will do that.  Quarterly reports will be conducted for each neighborhood.  Some requirements that may occur is that neighborhoods may be redefined, redefine standard property data elements, and restructure staff positions.  If carried out, will need three additional appraisers and one administrative staff along with building space, vehicles, and computers.  Expense will be $1M over four years.  It is forecasted that the rate of appeals will be lower with this plan.  Overall, it is estimated that $361K will be saved by not contracting out.  Cost re-assessment started with old 1982 data.  Mr. Mallette stated “garbage in, garbage out”.  Grayson Chesser wanted to know if Mr. Hurdle was PM why did he not realize until end that re-assessment was poor?  Mr. Hurdle stated that problems were with appeals and were centered around land assessments.  There was much change at end of process.  Mr. Hurdle continued that he approached Mr. Colson and discussed his concerns and Mr. Colson stated that he was already over scheduled and “that was it”.  Over last few days of assessment, sometimes land value changed five times; Mr. Hurdle does not know why.  Mr. Hurdle further stated that Mr. Colson did not utilize acreage records.  Ms. Thornton stated BOS hired an inept firm and did not do their job.  There was no uniformity and it was not Mr. Hurdle’s fault.  It was mentioned that the State of Washington makes all their jurisdictions go to annual assessments.  Mr. Miner indicated Accomack county has been doing re-assessments every 4.6 years.  Grayson Chesser asked if it was usual for a county the size of Accomack’s to have an assessor’s office? Mr. Miner indicated it was and other counties may use Commission of Revenue and Land Book.

Mark Taylor proposed county needs to pass a resolution to bypass 2009 re-assessment and start in 2010.

Ms. Thornton stated there is a need to come back with financing options for assessment office.  The BOS can dissolved the assessor’s office; all options should be considered next month.  Mr. Mallette stated county needs to review all options; county is rushing it.  Ms. Thornton stated BOS has discussed this issue for some time.  Ron Wolff motioned to reconsider issue.  Mr. Mallette withdraws his motion to bring annual re-assessment to next meeting.  Mr. Minor stated he will research it and bring to November or December meeting.

NEW BUSINESS
a)    Atlantic Volunteer Fire Department seeking info on billing restrictions; currently there are none.

b)    Consider Draft FY-2009 Planning Commission Plan: Plan includes rural residential districts and seaside water quality.  BOS will look at approval for next month.

COUNTY ADMINISTRATOR’S REPORT
Airport Grant:  Request to place a corporate hanger at airport; this is a draft idea.  Application for state grant could come soon; includes other improvements at airport.

COUNTY ATTORNEY’S REPORT
Mark Taylor asked to see Kendall Bradley’s analysis report on re-assessment.  What actions can be done with Tri-County?  Attorney stated that we would waste resources if we make this decision to try to appease people.  Accomack county needs to first assess what Mr. Colson did before we decide action with Tri-County. 

Litigation is coming to a close over an order of levy.  Mark Taylor stated we now have a need for “data discovery” for the assessor’s office inability to see into “the process”.

According to state’s Department of Taxation, county’s appeal frequency is normal.  Need to clarify if a problem exists.  One concern is that level of assessment may not be 100% which was what Accomack county contracted for with Tri-County.

BOARD OF SUPERVISORS COMMENT PERIOD
Not available at this time.

BUDGET ITEMS
Info not available at this time.

PAYABLES
Info not available at this time.

ADJOURNMENT

Notes by Vicki Weiskopf

N.B. These notes do not constitute the public record of this meeting. The information contained herein is offered in good faith and is presented as accurately as possible. These notes are intended to be a public service devoid of political commentary for those who are interested in following the civic affairs of Chincoteague Island. Notes of the meeting are recorded, transcribed and distributed by volunteers who receive no financial compensation for their efforts.

August 20, 2008 Accomack County Board of Supervisors Meeting

Metompkin Elementary School, Parksley, Virginia

Agenda materials and audio recording of this meeting may be found through this link:
Audio and Agenda Materials

Chairman Ron Wolff called the regular session to order at 6:00 PM.  All nine Board of Supervisors were present.

Initial actions were an invocation by Donald Hart, the Pledge of Allegiance, and the unanimous adoption of the agenda by the Board.

PUBLIC COMMENT
John Jester, Vice Mayor for the town of Chincoteague, read a letter that Mayor Tarr sent to the Board of Supervisors stating that his desires are to continue the district appointments by the board as had been done in the past to insure accurate representation of the county.

Toni Trapania read a letter pertaining to the recent tax appeal.  She stated that it was determined that the assessment was legal but was not uniform.  She ask that the county assessor should be doing this without hiring an outside firm.

Jim White read a letter stating that he had contacted all of the 95 counties in Virginia, with 55 responding.  The question that he ask was if the county offered free health insurance to the families of the  board of Supervisors in that county.  All 55 counties responding stated that they did not offer free health insurance to the families of the Board of Supervisors.  He stated that it was legal to do so, but was not fair.  He said that the total cost to the county was $116,000 to the county for the 7 members that choose to receive it.

Jim Freeze from Chincoteague, read a document that said that it was determined that the reassessment lacked uniformity and was poor.  He ask the supervisors how they were going to fix the uniformity and comply with the laws of Virginia.

Linda Smith of New Church requested that the board give a full disclosure of all the facts and expenses of any future expenditures in writing so it could be understood.

COMMENTS OF THE CHAIRMAN
Ron stated that the recent tax appeal was won on the facts of the law and not on public concern  He said that there was tools that will be used to measure the accuracy of the assessment.  The staff is finalizing a report to the board that is to be presented to the board at the September meeting.  Ron stated that he would like to see the finance committee resurface in view of the fact that the state is cutting funding to the county.  He requested the committee to set up a meeting on how they were going to address the upcoming budget cuts and make recommendations on how to implement them.  He said that the first round of cuts would amount to $440,000.

CONCENT AGENDA

The following was approved by the board:
1  consider contract renewals of RPF #177-Jail Commissary Services
2  Consider contract awards for IFB#615-Petroleum Products
3   Consider award of IFB#612-Makemie Park Convenience Center Compactor System
4  Consider a Virginia Retirement System Resolution
5  Consider re-authorization to advertise for Public Hearing to amend County Code regarding Pump and Haul
6  Consider authorizing advertisement of Public Hearing on adoption of an Ordinance to Create Wallops Research Park Service District.
7  Consider the preparation of a Resolution of Respect for Sherwood Sharkey White to be presented to the family by Mrs. Mears
8  Consider proclaiming September 15-19, 2008 as Constitution Week
9  Consider the use of $8,000 in E.D.1 district funds to the town of Chincoteague for Town Projects
10  Consider the use of $4,185 of E.S.2 district funds for the removal and disposal of sediment that has accumulated on the ramp at the Hammocks.
11  Consider the use of $5,000 in E.D.3 district funds for the expansion of proposed pond at Makemie Park Convenience Center to facilitate installation of a dry hydrant.
12  consider the use of $4,000 of E.D.4 district to the Parksley Volunteer Fire and Rescue Co to purchase 3M Opticom emitters for emergency vehicles
13  Consider the use of E.D.5 district funds for the following: 
      A.  $2,000 as a contribution to the Central Accomack Little League. 
      B.   $4,000 to Bloxom Volunteer Fire and Rescue Co to purchase 3M Opticom emitters for
            emergency vehicles
14  Consider the use of E.D.6 district funds for the replacement of approximately 50’ bulkhead at the Southside Chesconessex boat ramp
15  Consider the use of E.D.7 district funds for the following:  a.  $2,000 to the Central Accomack Little League  b. $5,000 each to the towns of Onley and Onancock.
16  Consider the use of $192.00 in E.D.8 district funds to cover tipping fees associated with Wachapreague Carnival waste

HIGHWAY MATTERS
Mr. Holloway gave a brief report on work being done in the county with no details.

REPORT OF PUBLIC OFFICIALS
Robbie Lewis, Area Forester gave an update of forestry activities.  He stated that Smokey the Bear was alive and well and was appearing at several schools.  They are constantly  going over forestry management issues.  He reported that there were 24 fires last year.  He reported that there has not been any outbreaks of Pine Bark Beetle.

Dana Bundick, Treasurer, was ask to give a report each month on the finances of the county.  She reported that they were selling properties that had not paid taxes and was progressing very well.  She said that there was going to be a good income on the sale of properties, but for them not to spend it yet.  She said that there was a big backlog and was taking chunks of it at a time.

Richard Bull, Superintendent Accomack County Public Schools reported that they were down to only 3 teacher vacancies at this time and that the kids would start the day after Labor day.

Mr. McGowan reported on planning.  He reported that there had been a few rezoning hearings.  He requested the board set a hearing for the purposed Chesapeake Watershed Preservation Act regulations be extended to the Seaside.

Karen Firehock, Executive Director of the Green Infrastructure Center, Inc in Charlottesville gave an overview for a Green Infrastructure Plan for Accomack County.  This was a very good presentation and said would be funded by grants and be no cost to Accocack County.  Ms. Firehock received an applause from the citizens in attendance at the end of her Presentation.  The Board unanimously approved to let Ms. Firehock’s group do a Green Infrastructure Plan for Accomack County.  This plan will take place in the Summer of 2009.

OLD BUSINESS
Mr. Ennis said that the sate cut 2 million dollars to the counties.  This will amount to $224,000 for this year and a like amount for the next year.  He said that it will effect salaries.  A few being laid off and a few going to part time in order to meet these mandates.  There may be a few programs that will have to be eliminated because of funds.  The board voted to use monies in savings to spend approximately $100,000 to fund the remainder of the year and will leave $400,000 in savings.

A report on the update of Northampton County Solid Waste services was that they have elected to haul waste offshore rather than use the Accocack county landfill.  This was an economic decision.  He said that this would be an impact of $245,000 in lost revenues to the county.

Mr. Minor discussed the process for Board Appointments.  A motion for all appointments would be at large and not by district was made and voted down.

NEW BUSINESS
The Board unanimously approved to appoint Mrs. Darlene Floyd to the Wetlands Board.  The board also approved to have 2 alternate members to the Wetlands Board.  The board appointed George Parker as one of the alternates to the Wetland  Board.

Mr. Forbes read a report requesting the development of an Economic Development Strategy for Accocack County.  The Board approved the plan to produce a local economic plan for Accomack County working with Virginia Tech.

COUNTY ADMINISTRATOR’S REPORT
Mr. Minor reported that he would give a report the assessment of the county.  He said they was in the process in producing the reports of various committees in the county and put on the county website.  He also gave the board EMS report.

COUNTY ATTORNEY’S REPORT
Mr. Taylor stated that he was deeply concerned that the board was giving the opportunity to promote the Freedom of Information Act. 

BOARD OF SUPERVISORS COMMENT PERIOD
A comment was made that they would like to sit down with the town with Onley to adjust the boundary of the town.

The meeting was adjourned at 10:23.

Notes by Garey Cropper

N.B.  These notes do not constitute the public record of this meeting.  The information contained herein is offered in good faith, is presented as accurately as possible, is thought to be a complete account of the proceedings.  These notes are intended to be a public service devoid of political commentary for those who are interested in following the civic affairs of Chincoteague Island. Notes of the meeting are recorded, transcribed and distributed by volunteers who receive no financial compensation for their efforts.

June 18, 2008 Accomack County Board of Supervisors, Regular Monthly Meeting

Metompkin Elementary School, Parksley, Virginia

Agenda materials and audio recording of this meeting may be found through this link:
Board of Supervisors Materials

Attendance
Present: Jack Gray, Philip Steve Mallette, McCaleb, Wanda Thornton, Ron Wolff, Grayson Chessor,  Sandra Mears
Absent: Laura Gordy and Donald Hart

Chairman Ron Wolff called the regular session to order at 6:15 PM.

PUBLIC COMMENT
Jody Bagwell asked the board for permission to apply for FEMA grant to support additional employees. 

Laura Lucas of Onancock encouraged the board to adopt the strategic Plan and particular to support public education and the public library.

Toni Trapania said she was not convinced that we need to form a PSA at this time because we need more time to study the expense and needs.  We need to know the cost.   requested copies of the studies done thus far under the freedom of information act.

An unidentified speaker addressed that the board should be diligent in the selection of the PSA board and should not have a conflict of interests such as real estate developers or real estate agents or someone that stood to profit by the appointment to the board.

Todd Thorn suggested that the Board and the Mayor of Onley get back together on the boundary adjustment for the town of Onley.  He said that they were close and should be able to work out the differences and bring closure to this matter.

Jim Frese said he was going to confine his statement to seven points.  We have no design.  I can not see any justification.  There is no scope.  No public input.  No money.  Please don’t proceed.

Lois Cooper said she encouraged the board to move forward on the PSA and see what you can come up with.

Richard Williams said he was there to represent Tucker Robbins Unlimited in the purchase of Central High School to move his furniture factory there.  It would employee from 15 and up to 50 people.  He stated that the recent sale of the Bloxom school for $85,000 was something comparable to the central high school and should be considered as the school is deteriorating and has a leaky roof.

CHAIR’S COMMENTS
Chairman Wolff stated that he had Senator Northam at his Monday night meeting and that he asked for input from the people concerning the upcoming session on the transportation bill.  Chairman Wolff said the he and Delegate Lewis discused the importance of the contract with Orbital Science as another historic event for the eastern shore.  They thought that it could be related to the opening of the bridge tunnel as an analogy to the importance of that event.  He said that there was going to be a rocket launch on July 14.

CONSENT AGENDA
The following items were passed by the board:

1 Award of IFB #610 for a new heavy duty, slope mower for use at  the North and South landfills.

2 Approved items on the surplus list to be disposed of a t auction or sealed bid.

3 Ratified the preparation of the Resolution of Commendation for recognition of the Valedictorian of Tangier High School.

4 Request the Virginia Dept. of Transportation to install “Watch for Children” signs near 24360 Mathews Road.

5 Resolution requesting the Governor of Virginia and the Virginia General Assembly during the forthcoming transportation special session to enact a significant transportation funding package to address the Commonwealth’s documented transportation infrastructure needs.

6 Resolution approving as Host Jurisdiction the proposed renovation and expansion of Marine Science Consortium, Inc.

HIGHWAY MATTERS
Tim Holloway gave a report on the six year improvement plan numbers.  He said that if all of the funds were to go to Rt. 709 for all six years of the plan, there would be a 1.5 million dollar shortfall based on today’s numbers.  Rt. 709 is the top priority that would get federal dollars.  He said that the Board’s top priority was Church Street or rt 609 and was not eligible for state or federal dollars.  Supervisor Jack Gray asked Mr. Holloway if he could install a “watch for children sign” at 13013 Bethel Church Rd near the home of Elaine Fletcher.  Mr. Holloway said that he would need a resolution from the board to do so.  The motion was made and seconded to proceed with the aforementioned.  Mr. Holloway asked the board to approve the numbers recently submitted for the six year plan.  The motion was made and seconded and approved to fund the six year improvement plan.  Ron Wolff reported to Mr. Holloway that Senator Webb called and informed them that the Grant for $2.5 Million for the runway on Tangier Island was approved.

RESOLUTION OF RECOGNITION
Ron Wolff presented a plaque to Cody Holliday in recognition of bravery and heroic actions in saving the lives of family members during a fire recently at their home.

REPORT OF PUBLIC OFFICIALS
Ms Dana Bundick, Treasurer, was present but did not deliver a report.

Ron Wolff gave recognition for the recent Fire Academy Graduates.  They were James Wensel,  Nicole Simpson, Shannon Lewis, Tyler Watkinson, William Shields, Stephen Phillips, Rebecca Role, Edward White, Jody Carr, Tyler Warren, Megan Harrison, Adam James, Curtis Knock, Trey Jones, Spencer Davis, Author Swedmanden and, Ryan Horner.

James McGowan reported that the Planning Commission met on June 4 reviewed and approved  Creek Bluff Subdivision, section II.  He reported that 5 employees have completed customer service training from the Community College.

Norman Pitt gave a report on Erosion and Sediment Control and Storm water Management.  He stressed that preliminary planning was necessary to meet our goals.

Mr. E Franklin Dukes, Institute for Environmental Negotiation, University of Virginia gave a report on the Accomack County Strategic Plan.  He reported on the changes from the March 27 meeting that was based on their goals and ask if there were any questions relating to the changes.

PUBLIC HEARINGS
No member of the public arose to speak, or presented written comment on the items listed  below. The board passed all of these items.

1.  Abandonment of Route 841, a .1 mile of Route 840 previously abandoned.

2 . Granting of an easement to A & N Electric for underground wire on property on Airport Drive, Melfa, Va.

3.  Amendment to Chapter 56 Article 2 Fire Lanes to the code of Accomack County.

4.  Amendment to Chapter 82 Consumer Utility Taxes Procedure as to Payment of the Code of the County of Accomack.

5.  Amendment to Chapter 2, Administration, in General of the Code of the County of Accomack.

6 Ordinance of the Board of Supervisors of Accomack County, Virginia, pertaining to Salaries.

Maria Pasuretti said at the May 21 meeting that it was passed by an 8 to 1 vote directing the county attorney to seek the opinion from the Attorney General regarding the legality of the insurance coverage for the board of supervisors.  She requested to see the document if it had been imitated or the answer if one was obtained.

Jim Freze also stated that he had ask for this document under the freedom of information act and said that he thought this item should be tabled until the answer was delivered.  Mr. Wolff replied that the letter was presented by Mr. Taylor but had not gotten an answer from the Attorney General.  Chairman Wolff said that it had been advertised and needed to be voted on.  It was passed that the salaries of the board remain at $7,000 per year.

The Board moved to appoint William T Brown to the Northampton Accomack Redevelopment Corporation.

NEW BUSINESS
Mr. Minor said that there was a small fee that the county charged its retires for the administration of Health Insurance.  The Board approved removing the fee charged to retirees for administration purposes.

Bill Allen gave a report on thee Comprehensive Parks and Recreation Plan for Accomack County.  The board voted to adopt the plan but not to fund the plan at this time.

Sarah Seman, Emergency Management Coordinator gave a report on the public awareness campaign.  She ask the board to set a date in August for a one night seminar to meet the requirement of the National Incident Management System.  This is a federal requirement for all board of supervisors to attend.

Mr. Hall reported that he had 3 positions that needed to be fill at the collection sites and that he had 1 internal employee that he would like to use to fill one of the positions.  He reported that all the positions had been budgeted.  The board approved the hiring of the 3 people by a 5 to 1 vote.  The no vote was cast because the Board member said either they were under a hiring freeze or they were not.

Mr. Lofton asked the board to approve the Bloxom EMS to apply for a FEMA grant to fund 4 employees for the Bloxom facility.  This is a diminishing grant and eventually would become employees of the county at a later date.  The Board approved the application for the Grant.

COUNTY ADMINISTRATORS REPORT
The county administrator told the board that the finance officers of the county had received a certificate of achievement.  They were 1 of 13 counties in the state to receive the award.  It was based on budgeting and other finance task of the county.  The award went to Mr. Mason.

Dan Hillman gave a report on a study if the county could do an annual assessment in-house.  He reported that it could be done but not with the current staffing.  He said that it would require additional staff.  The current staff is at seve.  Other counties with about the same parcels have about fourteen.  The county has two appraisers and that the appraisals to appraiser ratio should be 5,000 for each appraiser.  That means that the county would need and additional appraisers.

COUNTY ATTORNEY REPORT
Mr. Taylor said that Judge Tyler will hear a non-evidentiary hearing on the pending tax appeal from a petition on Chincoteague.  The date has been set for June 24 at 1:30.  This is to begin hearing on the process to be used in circuit court and not the appeal itself.  He said that the state had don an analysis on the tax appraisals based on 4 months of sales in the county and that on that limited basis, that the assessed rate was very near 100% of market value according to Mr. Hurtle.

BOARD OF SUPERVISORS COMMENT PERIOD
Mr. Chesser said that Randy Fisher’s crew has done a great job on Rt.695 on the clean up.  It looks better than at any time that he has moved to that area in 38 years.

Mr. Mallette stated that he would like to complement the entire staff for their part on their part in helping with the current budget.  They have done a lot of things that is needed during the lean times in the county.

BUDGET ITEMS
The board approved moving $1,060 from contingencies and appropriating to the fire safety house.

The meeting was adjourned at 9:00 p.m.

Notes by Garey Cropper

N.B. These notes do not constitute the public record of this meeting.  The information contained herein is offered in good faith and is presented as accurately as possible.  These notes are intended to be a public service devoid of political commentary for those who are interested in following the civic affairs of Chincoteague Island. Notes of the meeting are recorded, transcribed and distributed by volunteers who receive no financial compensation for their efforts.

May 21, 2008 Accomack County Board of Supervisors, Regular Monthly Meeting

Metompkin Elementary School, Parksley, VA

These notes follow the meeting Agenda, in the order that the agenda items were addressed in the Meeting.  This order may deviate from the published Agenda.  Formal agenda items are noted in [BRACKETED CAPS].

Agenda materials and the audio recording of this meeting may be found through this link:
Board of Supervisors Agenda, Audio, Backup Material

Chairman Ron Wolff called the regular session to order at 6:00 PM.  All nine Accomack County Supervisors were present; the County Administrator and the Director of Planning; the County Attorney; and the School Superintendent.  Approximately 60 were in public attendance.

Initial actions were an Invocation by Rev. Donald Broad, the Pledge of Allegiance, and the unanimous Adoption of Agenda by the Board. 

[PUBLIC COMMENT} segment (speakers observed a mandatory 3-minute time limit):
Kay Lewis, of the Accomack County citizen advocacy group "Hear our Voices," urged the Board to obtain the opinion of the State Attorney General (AG) in the matter of awarding the Board of Supervisors "premium (health) benefits" in the face of major budget cuts to the school for FY 09.  Ms. Lewis noted that "the [Board of Supervisors} provides themselves benefits which exceed the benefits provided to County employees."

Wayne Wills of Tasley, Va., also of "Hear our Voices," cited the difficulties for many County property holders in raising the "$100 to $300" for an appraisal, in order to challenge the recent property assessment.

Maria Paciaretti of Atlantic, Va., said "no motion by a Supervisor should ever be denied a second," this in order to "air all sides of an issue."   Ms. Paciaretti noted that verbal votes should resolve differences; and she urged Board members to "voice their opinions to get feedback from their constituents."

Sue Boggs of Assawoman, Va., and Assawoman United Methodist Church, urged the Board to commission a traffic study in the village of Assawoman, where she stated the roads are becoming a "raceway."

Emily Brothers, also of Assawoman, noted "blind curves" on Rts. 679 and 803, and truck, farm equipment and horse trailer traffic related to Darby Farms and Chester Packing Company.  She urged a speed limit reduction to 35 mph in this vicinity, a "Reduce Speed Ahead" sign posted on Rt. 679, and a double yellow (no passing) sign from Chester Rd to the Assawoman Post Office (one mile).  She said residents are concerned there could soon be serious vehicular accidents if these changes are not made.

Lois Cooper of Pungoteague, Va., thanked the Board for their efforts on the 2008 Comprehensive Plan, and thanked "all who supported it."  She also cited appreciation for the work of the Tourism Board, and for the services of Mark Taylor, County Attorney.

James Frese of Chincoteague, Va., requested that the Board conduct all discussions regarding the people's (legal) reassessment appeal, in open session.  He said "This reassessment was not done properly," and he also noted that 7 of 9 Supervisors requested reductions of their own reassessments.

Wesley Edwards (residence and affiliation unknown), said "Onancock is in an uproar," because the Town does not understand enough about the (new) Public Service Authority (PSA) which is "on tonight's Agenda."  Mr. Edwards recommends work sessions and public hearings to meet address the current lack of information on a County PSA.

Bob Gresham of Accomac, Va., said "Loaning the PSA $100k would border on criminal action," in view of the recent school budget cuts.

[CHAIR'S COMMENTS] 
Chairman Wolff's said that his own District 2 meeting was held on Monday May 19, 2008, at which Del. Lynwood Lewis provided an update on the State's budget and on transportation issues.  Chairman Wolff said that about 38 folks attended, and that Del. Lewis "asked for [public] recommendations about how to fund upcoming transportation projects."

{CONSENT AGENDA] 
The following items were passed by the Board:

1.  Schedule a Public Hearing on June 18, 2008 to hear public comment on:
•    The abandonment of Rt. 841;
•    Granting an easement to ANEC for underground wire in Melfa, Va.;
•    Advertise for public hearing to establish salaries of Board members for FY 09;
•    Advertise for public hearing to amend County Code (Code) by adding "Fire Lanes";
•    Advertise for amendment to Code relative to Consumer Utility Tax;
•    Advertise for amendment to Code regarding deleting Nursing Home; Commission and Eastern Shore of Virginia Economic Development Commission.

2.  Emergency Resolution to petition the Commerce department for relief to the working watermen of Virginia.

3.  Resolution to recommend initiation of Virginia Association of Counties (VACO) action towards amendment of the Constitution of Virginia.

4.  Consider maintenance issues related to the Social Services building.

5.  Donation of roll-off truck to the Town of Tangier, Va.

6.  Preparation of a Letter of Commendation for Cody Halliday for his heroic actions in saving the lives of his family during a recent fire.

7.  Renew contract with Commercial Risk Consultants, Inc., for the provision of insurance consultant services.

The following item passed but was voted "No Support" by Supervisors Thornton and Gray:

1.  Award of RFP #211 for Engineering Services for ad hoc site plan reviews on an "as needed" basis by the Planning Department.  Upon questioning by the Board, Mr. James McGowan said that the consultant firm's services would only be utilized for urgent reviews and in cases where no Staff were available.  Mr. Mallette noted that the cost is within Planning's budget, and the services would be used the expedite site reviews.  Ms. Thornton said that she will not support it, especially in the face of the current County hiring freeze.

[RESOLUTIONS OF RECOGNITION]
A plaque was next presented by Chairman Wolff to the Oak Hall Rescue Company, on the occasion of their 50th Service Anniversary.  Mr. Chesser cited appreciation for their long, reliable service and "a job well done."

[REPORT] of the Blue Ribbon Water and Sewer Committee (members are Mr. George McMath; Mr. Henry Custis; Mr. Carter Davis; and Mr. Berran Rogers).
Mr. George McMath presented.  The Committee recommends creation of an Accomac County Public Service Authority (PSA), appointed by the Board of Supervisors, in order to remove operational issues from a political arena.  Recommendations by the Committee are as follows:

•    The PSA would be empowered to own and operate facilities, and to contract with public and private entities in order to realize greater operational and cost efficiencies;
•    The PSA would be non-profit and "reasonably compensated," and to consist of approximately full-time 5 members and no elected officials;
•    $100,000 in start up funds would be awarded the PSA, to be re-paid over 3 years;
•    PSA initiatives at start up include de-salination project assessments; new facilities for accepting septic waste; and outreach work in the Towns to assist with issues such as land application vs. discharge policies.

The Board voted unanimously to accept the Committee's Report and Recommendations, and scheduled a first public work session on June 3, 2008 in Accomac.  A Public Hearing date will also be subsequently established. 

[HIGHWAY MATTERS] 
Mr. Tim Holloway (VDOT) reported that installation of traffic signal photo (camera) enforcement costs $100k for each system installed.  He noted the maximum ticket is $50 and therefore 2,000 tickets would be need to be written "in order to break even."  In response to query by Mr.Hart, Mr. Holloway said that this (cost) excludes both the "up front study" needed to validate a need for the devices, as well as services to read the devices, and write the tickets and collect the fines.  Mr. Hart stated that the County is responsible for such devices, not the State.  Mr. Holloway noted that many close-by jurisdictions (he mentioned Hampton Roads, Va.) have decided not to use the cameras due to their inherently high costs.  He stated that Accomack County would "qualify for 3" devices due to its population size.  The Board requested Mr. Holloway check into where the funds would come from to pay for the devices--e.g., is there VDOT funding available for these?  Chairman Wolff next requested Mr. Holloway to look into the Assawoman, Va. possible road and signage problems cited earlier in the PUBLIC COMMENT segment; and the possibility of a "Children at Play" near a specific location (address given) in Sanford, Va.  Mr. Chesser next asked Mr. Holloway to investigate a possible lower speed limit on Rt. 13 in Onley, since there are many traffic lights along the route. 

 [REPORT OF PUBLIC OFFICIALS]
Ms. Dana Bundick, Treasurer, was present but did not deliver a Report.  However Ms. Bundick stated from the audience that the new computer system is operating well and that an upgrade will be installed.  In response to query from Mr. Mallette, she said that financial reports for tax collections will next be available in June or July.

Mr. Richard Bull, Schools Superintendent, reported that the Department voluntarily reduced its FY08 appropriation by $27k due to actual premium costs in the current fiscal year.  Last year $455k was appropriated for health insurance premium increases, but only $428k was actually needed to cover these increases, resulting in the budget surplus.  Mr. Bull also said that a required Public Hearing will be held at the next School Board meeting, regarding the appropriation of Federal grant funds and initiatives in excess of $500k.

Mr. James McGowan, Planning Director, reported that the next Planning Commission (PC) meeting is June 4, 2008.  Highlights this month are:

•    The Agriculture and Forestal Committee has trouble maintaining a quorum because 2 members consistently do not attend;
•    The Comprehensive Land Use Plan was adopted "last week" after a public hearing;
•    The Department completed 2,000 mailings for the 2008 Chesapeake Pump-Out Program; a grant assisted with the cost of postage;
•    There is an upcoming DAWN (Delmarva Area Water Network) workshop at Eastern Shore CC--the topic is land use vis a vis water quality, and new software to estimate the impacts of growth.

[PUBLIC HEARINGS]
No members of the public arose to speak, or presented written comment on the below matters:
1.    County Code amendment regarding Polling Places.  Mr. Taylor described this matter as a "re-adoption of an amendment previously adopted as an emergency enactment." 
2.    County Code amendment to Open Burning provisions.  Mr. Taylor said this action is to delete conflicting Code in Sec. 4252 which provides for an "archaic penalty."

The Board passed these unanimously.

[OLD BUSINESS]
The County Strategic Plan, though placed on tonight's Agenda, is not available for discussion yet.

[COUNTY ADMINISTRATOR'S REPORT]
Mr. Minor reported that the procurement process is proceeding for the selection of a Facilitator for the Fire Commission.  In an unrelated matter, Ms. Thornton questioned whether the Broadband Committee had "sent (Mr. Minor) the information."  Mr. Minor responded that this matter involves the Commission's ability to "serve as a fiscal agent for the Authority (the PDA)," and that it "will not require Supervisor attention at this point."  Mr. Gray next asked about radio service in Captain's Cove area, in the north end of the County.  Mr. Minor responded that what is needed is a study and cost analysis, and that more will be done and heard on this issue when the 911 Board assigns a new Director, whom he noted is also a former Director, in June 2008.

[COUNTY ATTORNEY'S REPORT]
Mr. Taylor requested the Board consider an advertised salary increase of 5% per annum, which would bring the salary to $7,350, and an allowance of $1,800 for the Chair and $1,200 for the Vice Chair.  Mr. Mallette motioned that no salary increase be made to the Board's salary.  This motion passed unanimously.

[BOARD OF SUPERVISORS COMMENT PERIOD]
Ms. Thornton made a Resolution to recognize Donna West, of Chincoteague, for her two years of service on the Board of the Eastern Shore Community College.  This was unanimously approved.  Ms. Thornton next made a motion to obtain an opinion from the State Attorney General as to the legality of paid health insurance coverage for the Board, because the County Code is "vague" and public interest mandates this.  Rev. Broad then interjected from the podium that [Roberts Rules require that] motions and voting cannot be made during the BOARD COMMENTS segment.  Chairman Wolff then initiated a motion to suspend the Rules in order to make motions, as one motion (Ms. Thornton's) had already been voted on.  Ms. Thornton seconded this.  Mr. Mallette next said that Rev. Broad is correct, that the COMMENTS phase is to "just plant the seed of an idea," and voting should be prohibited.  Ms. Thornton responded that "this is stonewalling because they do not want to vote on this [AG opinion on legality of the Board's paid health benefits]."  Chairman Wolff resolved the issue at hand  by ruling that "after tonight" no voting will be allowed in the COMMENTS phase.  Ms. Thornton added that the Supervisors need not "go through the Chairman" to request an Agenda item be included.  Ms. Thornton then mentioned that she "never got an answer" from Mark Taylor (County Attorney) when she asked him this month whether income taxes were due on the health benefit.  Mr. Hart next stated that "this Board did not vote on salary and insurance" and that public perception of this issue is actually an "old Board vs. new Board" issue.  Mr. Mallette commented that retiree health benefits for 8 County retirees be put on next month's Agenda, until the cost to administer this is "turned over to a Plan administrator."

The Meeting was adjourned at 8:10 PM.

Notes by Victoria Weiskopf

N.B. These notes do not constitute the public record of this meeting.  The information contained herein is offered in good faith and  is presented as accurately as possible.  These notes are intended to be a public service devoid of political commentary for those who are interested in following the civic affairs of Chincoteague Island. Notes of the meeting are recorded, transcribed and distributed by volunteers who receive no financial compensation for their efforts.

   

   

   

April 18, 2008 Accomack County Board of Supervisors Meeting

April 18, 2008 Accomack County Board of Supervisors Meeting
Metompkin Elementary School, Parksley, VA

These notes follow the meeting Agenda, in the order that the agenda items were addressed in the Meeting.  This order may deviate from the published Agenda.  Formal agenda items are noted in [BRACKETED CAPS].

Agenda materials and the audio recording of this meeting may be found through this link:
http://www.co.accomack.va.us/Board%20of%20Supervisors/Board_Meetings.shtml

Chairman Ron Wolff called the regular session to order at 6:00 PM.  All nine Accomack County Supervisors were present; the County Administrator and four subordinate staff [the Directors of Planning, Central Accounting, Economic Development, and Public Works]; the County Attorney; the County Assessor; and the School Superintendent.  Approximately 50 were in public attendance.

Initial actions were an Invocation, the Pledge of Allegiance, and the unanimous Adoption of Agenda. 

[CHAIR'S COMMENTS]  Chairman Wolff's opening comments were unintentionally omitted from these NOTES.

A report by Mr. Tim Holloway (VDOT) immediately followed [HIGHWAY MATTERS].  Mr. Holloway reported that the intersection of State Rts. 175 and 679 is being monitored; signage and /or traffic signals are being considered for this intersection.

Next, County Resolutions of Recognition plaques [RESOLUTIONS OF RECOGNITION] were awarded by Chairman Wolff to:

Gregory Duncan, for his service as past Chairman and Member since January 1992 of the Accomack County Board of Supervisors (standing applause).

Accomack County Parks & Rec Dept., all employees recognized (plaque to the Director).

Ridgway Dunton and A. Joseph McMath were not present to receive their recognition.  Chairman Wolff said these would be awarded at a later time.

[REPORT OF PUBLIC OFFICIALS]
Ms. Dana Bundick, Treasurer, was present but did not deliver a Report.  The County Administrator Mr. Stephen Miner noted that Ms. Bundick's oral Report will be removed from Agenda in future sessions.  Mr. Mallette commented that it would be beneficial if Ms. Bundick could be present at each session.  Ms. Bundick agreed to this and said that she will continue to deliver a written Report to the Board each month. 

Mr. Richard Bull, Schools Superintendent, first commended Erin Ayers, Arcadia High senior, for winning the Virginia Pilot Art Contest; he then noted Nandua High's 14-member Debate Team's recent impressive State forensic title.  Mr. Bull next told the Board he was pleased with the $1.3M in new local funds in the FY09 County budget.  He noted however that in order to maintain teacher salaries next year, several program cuts were made.  Among these are K-12 summer remediation, activity buses, and some elective courses at the middle and high school level.  Mr. McCaleb questioned whether any new school buses would be needed next year.  Mr. Bull said no new buses would be needed.  He noted that buses are "$70k a pop" and that they have a 12-year replacement cycle.  Mr. Mallette requested Mr. Bull to check into the appearance of "black kitchen grease" on the exterior vent pipes of Kegotank Elementary.

Mr. James McGowan, Planning Director, reported that the next Planning Commission (PC) meeting is May 8, 2008.  At this meeting the January 9, 2008 draft of the Comprehensive Plan will be amended.  Chairman Wolff said that the County "has been dealing with the draft Comprehensive Plan for two years" and that he would like to see the PC "move forward" with it.  The Board voted to hold one joint public hearing with the PC, on May 14 at 7 PM at Metompkin Elementary, to approve the Comprehensive Plan.  Mr. McGowan next noted that he has received $5k in grant funds for supplies to notify property owners in bayside Towns of the requirements of the Chesapeake Bay Septic System Pump Out program.  This Program complies with the Chesapeake Bay Act and is required by State law.  Mr. McGowan said that 1200 bayside properties are impacted by the program's requirements.  Mr. McGowan lastly mentioned that the 2010 County census is underway.

Mr. Larry Forbes, Economic Development Director, reported that a recent survey indicates there are 971 businesses in Accomack County and 14,800 workers.  The three largest employers are Purdue, Tyson, and Accomack County Schools.  Goals of the County Economic Development Commission for FY09 include:  five new retail establishments; 85 new jobs; and completion of half of the Wallops Research Park Phase 1.  Mr. Forbes stated that 90% of all new job creation comes from existing business.  He said that the "fiberoptic broadband backbone coming to Accomack County" will bring in new high tech firms and high paying jobs.  Mr. Forbes said that high paying jobs in Accomack are currently considered to be in the "high 30's."  He said these businesses will need infrastructure, especially water and sewer to be able to move here.  Mr. Forbes said that the unemployment rate in Accomack is currently 6.1; the Commonwealth (State) unemployment rate is at 5.2.

Mr. Brent Hurdle, County Assessor, reported that it is still possible to appeal revised property assessments via the County's ongoing Equalization program.  Ms. Thornton stated that she has held public sessions in Chincoteague to assist with this process, and will be holding more work sessions in mid-April.  She noted the special difficulty of older citizens who do not own computers or possess computer skills, to appeal their assessments.  She also cited the poor (or absent) justifications which were given for the changes, and she said "It's a struggle; we'll probably go to court."

Next, a Public Hearing was conducted [PUBLIC HEARINGS] to consider a Resolution to create an Eastern Shore of Virginia Broadband Authority.  Three members of the public arose to speak.  Spelling of names below is approximate.

(1) Todd Thorns, Olney Councilman, advocated for the Resolution, with the caveat that representation from the Towns be allowed on the Authority's management team, within one month of adoption.
(2) Pete Layler of Wachapreague advocated for the resolution, noting the various potential advantages a new fiber optics spine would bring to the County.
(3) Barbara Schwenkenden urged the Board to adopt the Resolution tonight, establishing the Authority and providing for a Board of five members, then modify the Resolution later to provide for Town representation.  Mr. Hart said this is a "complex project" and "time is of the essence."  Ms. Schwenkenden noted that $1.7M in NASA funds and $2.5M in State funds will expire by Dec 2008 if these are "not committed."  Mr. Hart suggested that a prospective solution would be to ask the Town mayors to recommend Members for the Board of five, thereby ensuring Town representation. 

[OLD BUSINESS]
Mr. Stewart Hall, County Public Works, reported that the Pocomoke, Md. septic waste facility can handle 1.74 million gallons per day (MGD), and is currently operating at half that capacity.  Accomack County commercial pumpers now travel to Pocomoke to dump septic waste, as the Accomack lagoons are full and the new facility near the north landfill is about 1.5 years away from completion.  The Pocomoke facility terms however are for short term service leases only.  Mr. Hall told the Board that STAG funds he plans to receive will only cover septage pre-treatment; or land application of leachate (treated septage); not both.  The monies expire in September.  The Board voted to cover septage pre-treatment.

A county Fire Department staffer gave a short presentation on pre-emptive traffic devices being installed on all Rt 13 traffic signals.  Currently 10 traffic signals have these.  Pre-emptive devices enable moving FD vehicles (ambulances and fire trucks) to convert red lights to green lights as the vehicles encounter stopped traffic, so that emergency equipment will not be blocked at traffic signals or "pushed through red lights."

Mr. Stephen Miner gave an update on the Melfa burn building.  He has asked a State engineer to examine the building; pending the results of this, Mr. Miner will make a decision to either release or continue the current use restrictions.  Mr. Miner said that $40k is needed to upgrade this facility.

Next, Board members nominated County citizens for appointments to various Accomack County Boards and Commissions.

[NEW BUSINESS]
Mr. Jason Loftus gave a presentation on County EMT response times, colorizing a County map to show minimum response times in concentric zones of distance from a local fire house location. The minimum response time of any location is six minutes.  Ms. Thornton asked Mr. Loftus to provide more granularity (provide a better break out of response times) for the Chincoteague area.  Chairman Wolff requested that Mr. Loftus post this information to the Web, and perhaps distribute it for Fire Prevention Week in the County.

Mr. Mike Truitt, Chief of the Onancock FD, informed the Board that Onancock FD will begin billing the public for EMS ambulance responses, based on the Onancock FD's interpretation of a FY00 contract between Onancock and Accomack County.  These charges will begin in six months.  In response, the Board commissioned a county-wide EMS cost study.  Mr. Reed Ennis, County Budgets, informed the Board that a major EMS analysis is currently underway; a workshop will be held May 1 at 5 PM at Metompkin Elementary School.

[COUNTY ATTORNEY'S REPORT]
Mr. Taylor requested the Board enact a Policy to implement a public-private partnership Act in Accomack County. These partnerships would be across the public/education and business sectors, and could provide, for example, needed training and infrastructure improvements to the County, at favorable terms.  Mr. Taylor said these partnerships could be the result of either solicited or unsolicited proposals to the County.  The Board voted to enact this Policy.

The Meeting was adjourned at 10 PM.

Notes by Victoria Weiskopf

N.B. These notes do not constitute the public record of this meeting.  The information contained herein is offered in good faith and  is presented as accurately as possible.  These notes are intended to be a public service devoid of political commentary for those who are interested in following the civic affairs of Chincoteague Island. Notes of the meeting are recorded, transcribed and distributed by volunteers who receive no financial compensation for their efforts.

March 19, 2008 Accomack County Board of Supervisors Meeting

The Accomack County Board of Supervisors meet on March 19 at Metompkin Elementary School in Parksley with an agenda that included:  VDOT briefing on declining transportation revenues, reports from public officials, briefing on the progress of the Wallops Research Park, human waste discharge ordinance, resolution to the Virginia Association of Counties, Melfa Fire Training Facility, Industrial Development Authority, grant application to dredge restricted County waterways, and other items.

These notes follow the meeting Agenda, in the order that the agenda items were addressed in the Meeting.  This order may deviate from the published Agenda.  Formal agenda items are noted in [BRACKETED CAPS].

Agenda materials and the audio recording of this meeting may be found through this link:

Board of Supervisors Agenda & Recording of Meeting

Chairman Ron Wolff called the meeting to order at 7 p.m.  All nine Accomack County Supervisors were present; the County Administrator and three subordinate staff [the Directors of Planning, Central Accounting, Economic Development, and Public Works]; the County Attorney; and the School Superintendent.  Approximately 70 were in public attendance.

Initial actions were an Invocation, the Pledge of Allegiance, and the unanimous Adoption of Agenda. 

A presentation by Mr. Tim Holloway (VDOT) immediately followed.  Mr. Holloway said Accomack County transportation revenues are in decline in fiscal 2008.  He cited overall economic pressures currently experienced by the whole State (e.g., inflated crude oil and diesel prices, low consumer confidence, and rising unemployment in some sectors) as well as the large local reduction in recent motor vehicle sales and use tax revenue.  Mr. Holloway noted that County maintenance operations will not be cut, but that certain initiatives in the County's 6-Year Program will be impacted; he said VDOT will continue to attempt to meet priorities in a resourceful and efficient way throughout the economic downturn.

[PUBLIC COMMENT].  Three members of the public arose to speak.  Spelling of names below is approximate.

(1)    Jody Bagwell, Chief of the Bloxom Volunteer Fire Department (VFD) requests 24-7 coverage for the Bloxom VFD by adding 2 staff to their Budget.  Mr. Bagwell also stated that he did not know why the burn center (fire training center) in Melfa is unavailable for use.
(2)    Toni Tribunet, Certified Real Estate Appraiser (CRA), said she is "stunned" by the size of the Accomack County budget, in these times of economic belt-tightening.  She also stated that there is "no consistency or justification" in the recent County land re-assessments, especially for waterfront properties; she cited her own CRA credential as the experiential basis for her claim.
(3)    Chris LaMontaigne, president of the Onancock Business and Civic Association, stated that he would like to see Accomack County send more budget funds to the Tourism committee.

Chairman Wolff next provided his comments [CHAIR'S COMMENTS].  He said that Dr. Billie Reed attended his March District 2 meeting.  Dr Reed, a longtime faculty member at Old Dominion University, is Program Director for the Mid Atlantic Regional Spaceport locally known as "MARS."  MARS currently shares space with the NASA Wallops Island Flight Facility.  MARS is an offshoot of the Virginia Commercial Space Flight Authority that was created in 2003 when the Governors of Virginia and Maryland agreed to commit seed money in hopes of winning a share of the space venture business.  Chairman Wolff said that NASA has recently committed $170 million to develop MARS initiatives to re-supply the space station by 2011-12, and Orbital Sciences is expected commit another $150 million.  A decision will be made by April 15, 2008 as to Orbital Sciences option to conduct MARS launches from Wallops Island, Va., or from Florida.

[EMPLOYEE RECOGNITION]:
Tom Brockenbrough, GIS Coordinator, was cited as the Accomack County Employee of the Month.  He created an enterprise-wide GIS system known as AccoMap.   

Jason Loftus completed a 4-year program at the National Fire Academy, and in so doing earned the title of Executive Fire Officer.

[REPORT OF PUBLIC OFFICIALS]
Ms. Dana Bundick, Treasurer, was not present to deliver a Report.

Mr. Richard Bull, Schools Superintendent, said that April 1, 2008 marks the start of a new County pupil census for ages 5 to 19.  Mr. Grayson Chesser questioned Mr. Bull as to the School policy for alcohol use and/or possession.  Mr. Bull noted that at this time in grades 6-12 the policy is an automatic 3 day suspension, and up to 6 days off for a repeat offense.  This can be reduced if the offender enters an approved counseling program.  Mr. Chesser requested that, in view of troubling national data and informal local discussion, the School Board re-evaluate and perhaps update the alcohol use policies.

Mr. James McGowan, Planning Director, reported that the next Planning Commission meeting is at 7 PM on April 2, 2008.  He said he recommends for that meeting a joint public hearing for a) the draft Comprehensive Plan, and b) the 5-Year Strategic Plan.  Mr. McGowan said that the Department is currently conducting its 4-year review of 22 Agriculture and Forestal districts within the County, examining land parcels for qualifications.

Mr. Forbes, Economic Development Director, said that at the request of Ms. Thornton, the Department is requesting an addition of 36.5 acres in Quimby, Va. to be added to the Enterprise Zone for purposes of enhancing agricultural industry in the County.  Mr. Forbes noted that this area is adjacent to the existing Wachapreague Enterprise Zone. 

[OLD BUSINESS]
Wallops Research Park.  Ms. Amy Bull, Project Manager for the Wallops Research Park (WRP), said the federally mandated Environmental Assessment (EA) for the planned Research Park will be available for public comment on April 1, 2008.  By June 16, 2008, Ms. Bull said the EA process should be completed and construction can commence.  Initially, there are three significant "infrastructure issues" faced by the Project:
(1)  a main access road into the Park, vis a vis VDOT's common access provisions, ($1M).
(2)  the WRP taxiway to connect to the existing NASA taxiway ($3.7M).
(3)  water source and wastewater handling for WRP--tenants of WRP will pay a user fee to cover new costs.
Ms. Bull noted that Accomack County's current share of the WRP development funds comes to approximately $587k.
Ms. Bull also described the concept for a WRP workforce education and business incubation center ($8M est.) located on or near Wallops Island, to train a workforce in skills required at the WRP.  On March 26 a business proposal is due for a feasibility study for this facility.  A public hearing will be held on March 20, 2008.

Human Waste Discharge Ordinance.  Mr. Jimmy Bundick, owner of Bundick Well & Pump, spoke of his concern that the new (planned) County pumping facility needs to accommodate 10-30k gallons per day; and, he described his company's operations in the face of recent lagoon closures, specifically the Painter, Va., and the North (Accomack) facilities, due to the large volume of dumping at these sites.   Both Bundick and Boggs tankers now use a septage pumping facility in Pocomoke, Md., however only a monthly contract option is provided there.  Bundick now includes a $250.00 per house surcharge due to the lack of a suitable Accomack County septage site.  Mr. Bundick noted the Chesapeake Bay Act of 2000, expensive secondary systems, and high water tables all combine to create obstacles to septage disposal in Accomack county.  He said that 5 million gallons of effluent "needs to be treated every year."   Chairman Wolff praised both Mr. Bundick and Boggs Company, for closing the old, saturated lagoons:  "You have solved two-thirds of the problem already."  The Board noted that a new wastewater treatment facility (one year old) is located in North Accomack; Mr. Hall, Director of Public Works, noted this processes 20k per day and is "about half of what is needed."  Mr. Hall said that the treated effluent is discharged into Assawoman Bay.  The Board and Mr. Hall said that "about 21 months" is needed to bring the new septage pumping lagoon into service; until then the county's commercial tankers will discharge in Maryland, pending continuance of a (short term) contract there.  The Pocomoke City site is said to be free of long waits and is open at all times it is needed.  Chairman Wolff said that the Board needs more information before they can move on the human waste discharge ordinance (see PUBLIC HEARINGS below).

Resolution to  Virginia Association of Counties. The Board next considered a resolution to recommend to the Virginia Association of Counties (VACO) the sponsorship of a "Grass Roots" non-profit organization.  Mr. Taylor said VACO "should help citizens of the Commonwealth understand what is happening at local levels."  Mr. Donald Hart, who noted he will be incoming president of VACO in November 2008, said VACO should work "to define roles between localities and the State."  Mr. Hart said there are 95 diverse Virginia counties, and that this will be only the second time in 400 years that VACO has had a president from Accomack county.  Mr. Hart said that Ms. Mears "was a prime motivating force" in this resolution.  The Board passed the resolution.

Melfa burn building (fire training facility). Mr. Jason Loftus lastly presented information on the Melfa burn building (fire training facility), which he said is County owned and has "lots of structural safety concerns."  Mr. Loftus said he currently has an $11k grant "in hand" to repair the building, however he said this is much too low.  He has received one quote of $106k to repair the structure.  The building has been used for 7 burns so far, according to Mr. Loftus, and can be used again pending adequate insurance liability coverage needed (this is a County budget item; also see PUBLIC COMMENT above).  Mr. Loftus said he favors replacing the structure, and that this would cost approximately $430k.  Northhampton County pays $6.7k  per year to use the burn center.  Ms. Thornton noted that this represents "a disproportionate use versus funds."  Mr. Loftus said that a State grant is available to fully fund a new burn center.  The Board requested he apply for this grant.  Mr. Hart requested that Mr. Minor, the County Administrator, contact his counterpart in Northhampton County, "so they will be with us to get the [building] replacement."

[NEW BUSINESS]
Industrial Development Authority.  Mr. Forbes requested the Board change the name of the County's "Industrial Development Authority" to "Economic Development Authority," due to the strong service based economy here.  The Board approved unanimously.

County Medical and Dental insurance. The Board voted to renew the County's Anthem Medical and Dental insurance plan contract, and to hold an open season for enrollment changes.

Grant Application to  Dredge Restricted County Waterways.  The Board voted to authorize application for a State grant for U.S. Army Corps of Engineers (USACE) services, with a local match from the Virginia Port Authority, to dredge restricted County waterways.  Ms. Thornton said that a Mr. John Walters in Norfolk, Va. could be helpful in reviewing joint USACE and Coast Guard priorities.

The Board voted to have Messrs. Taylor and McGowan draft for the Planning Commission, a water protection measure for the entire County.  Then the Board will take it to a public hearing.  The consideration is to extend the Chesapeake Bay Act seaside, to the Atlantic watershed. 

[COUNTY ATTORNEY'S REPORT]
Mr. Taylor described the Public-Private Partnership method being sought for the WRP construction contract process.  He cited as an example the public-private nature of the infrastructure challenges noted by Ms. Bull (see OLD BUSINESS above), and development of the specialized jobs training center there. 

[BOARD OF SUPERVISOR'S COMMENT PERIOD]
Ms. Thornton commented that the Board appointed both herself and Mr. Steve Mallette to meet recently with the State Health Department.  Ms. Thornton alleged that Mr. Mallette used this appointment to advance his own view that new construction surveys should be required for any land on which new septic systems are planned.  Ms. Thornton stated that this is not the view of her own constituents in Chincoteague, and that she declines to attend future meetings on this issue with Mr. Mallette.  Mr. Mallette stated that the meeting in question was an open and "collaborative win-win" and that his remarks were appropriate to the discussion.

Ms. Thornton sited a recent news article in which Mr. Mallette referenced Ms. Thornton's "$250 cell phone bill."  Ms. Thornton said she does not have a cell phone. 

Mr. John Gray requested allowance from the Board to use District 5 funds for the Bloxom and Parksley volunteer fire departments.  The Board voted to sustain this.

The meeting was adjourned at approximately 10:15 PM.

Notes by Victoria Weiskopf

N.B. These notes do not constitute the public record of this meeting.  The information contained herein is offered in good faith and  is presented as accurately as possible.  These notes are intended to be a public service devoid of political commentary for those who are interested in following the civic affairs of Chincoteague Island. Notes of the meeting are recorded, transcribed and distributed by volunteers who receive no financial compensation for their efforts.

January 16, 2008 Accomack County Board of Supervisors Meeting

The Regular Monthly Meeting of the Accomack County Board of Supervisors began at  7:00 PM in Metompkin Elementary School, Parksley, VA

These notes follow the order that the agenda items were addressed in the Meeting.  This order may deviate from the published Agenda.

Chairman Ron Wolff called the meeting to order at 7 p.m.  All nine Accomack County Supervisors were present; the County Administrator and two subordinate staff [the Directors of Planning and Central Accounting]; the County Attorney, the School Superintendent, and the County Treasurer.  Approximately 80 were in public attendance.

PUBLIC COMMENTS
Seven Members of the Public rose to speak.  Spelling of Names below is approximate.

(1)    David Stillman of Accomack represented The Community Band.  He petitioned that the Band be considered by the Board as “recreation” and thereby gain access to county Recreation funds.  Mr. Stillman said the Band deserves such funds as it performs considerable community service (community parades, public holiday memorials, taps).

(2)    Maurice Sheehan addressed the property assessment concept of “equalization.”  Mr. Sheehan said the current equalization process, which he said is mandated by the State every six years, is inequitable and unfair.  Mr. Sheehan said the County assessment process and a professional property appraisal are at odds in methodology, with the latter using rigorous validated criteria for the valuation result.  He said the County assessment process is “too loose,” and that if an owner wishes to dispute the assessment and obtain a formal property appraisal, then the owner must then incur personal costs to do this.

(3)    George Heinricks asked:  why have County tax payments [checks] not been deposited yet, earning interest revenues for the County?; What is the implementation schedule for the seaside aspects of the Bay Act?; and, What is the status of County road plans—specifically, why do expensive road projects get considered first, why not cover lesser projects first rather than prolong these by assigning them a low priority?

(4)    Ed Hopkins of Modest Town, a retired environmental geologist, said he hopes that the language in the revised Comprehensive Plan is improved to to eliminate “nebulous goals that never get actualized.”  He said that our valuable natural resources need protection via this language, mentioning his own environmental concerns such as water quality in local bays and in the underground aquifers, and the impact of waste water and runoff on our local bays and aquifers.

(5)    Toni Tribunet requested that the County move to protect schoolchildren by enacting a zero tolerance policy for cigarettes, drugs, alcohol and fire arms within one mile of each school.

(6)    Tim Rainier said he is the Chair of Accomack County Republicans.  As a teacher, he questioned what is being done by the Board to provide more money for Education.  He cited the need for more competitive salaries for County teachers.  He also mentioned that with a prospective local rise in taxes, the State will provide even fewer Education funds for the County; he said the Board has promised more funds for Education, not less, and he asked what is being done now to realize this goal.

(7)    Tony Picardi of Belle Haven said the Virginia Department of Health “has dropped the ball” because there is currently no groundwater testing for the “leaking lagoons” which constitute sewage berms.  Mr. Picardi said these berms in their current condition are seeping pollutants into our drinking water aquifers, and the County is ignoring this considerable public health threat.

Chairman Wolff next provided comments on welcoming two new Board members, and then gave a retrospective and prospective view of Board accomplishments and objectives.

Chairman Wolff welcomed new Members John C. Gray and E. Phillip McCaleb to the Accomack County Board of Supervisors.

Chairman Wolff characterized his remaining comments as his “State of the County” address.  He said that for the past four years while he has been a Board member, the following (shown here in the order in which they were cited) have been accomplished: 

    Improved public participation
    Website enhancement and Internet streaming
    Strategic Five Year Plan (some goals are re-focused, others on hold)
    Laptops—all Members now have and use them for Meetings
    Completed County school facilities upgrades, Chincoteague HS being final one
    Performed a space needs study for the County
    Upgrades to Planning & Zoning departments
    New Social Services building
    Contract signed with Walmart; “ball is now in Walmart’s court”
    Fisher’s Corner and Horntown convenience centers for County svcs; Saxis is next
    Courts partnership & pickup of trash by parolees
    Many environmental improvements:
        Captain’s Cove sewage permit now on hold
        Aquaculture Enhancement Zones
        Erosion and sediment control now complies with State
        Rt 13 now safer due to median closures
    New County Administrator and new position of County Attorney
    Fire and EMS studies done

Chairman Wolff then cited the following as goals for this year:

    Re-focus on Strategic Plan
    Address surplus school property via regular mtgs w/Board
    Update the Comprehensive Plan
    Public hearing on wastewater issues & septic lagoons
    Wallops Research Park plans and issues
    Treasurer’s Department, goal is increased efficiency for taxpayers
    Eliminate the County stickers system for tax validation
    Evaluate all County departments
    Address County jail and regional jail problems
    Examine County broadband issues and obstacles
    MARS – the MidAtlantic Regional Spaceport – concept planning phase

Next, the Board approved CONSENT AGENDA to prepare a Resolution of Recognition for presentation in February, to honor the 100th Anniversary of the Town of Chincoteague.

The Board next passed a Resolution of Recognition to honor:  Gregory Duncan, retired Chair of the Board of Supervisors; and Jerusalem Baptist Church, formed by a group of slaves in Temperanceville 137 years ago, and still going strong in Accomack County.  The public stood for applause for each Resolution.

PUBLIC HEARINGS. 
Two public hearings were held.

(1)    A proposed Accomack County Secondary Road Six-Year Plan for FY 2008-14, and Improvement Priorities for FY 2008-09. 
Tim Holloway of VDOT gave each Board member a handout of road Improvement Priorities descriptions for this fiscal year.  Mr. Holloway said the first priority is Rt. 609 from Accomack to Onley.   Mr. Holloway said that most of the second priority is Federal money (“about 80 percent”), and that the State provides matching funds so the ability to obtain Federal monies are critical; the third priority he said was selected so that it could qualify for Federal funds.  Mr, Mallette commented that it seems to normally take “thirty years to accomplish a six year plan” due to a shortage of funds.  The Plan and road Priorities were passed unanimously by the Board.

(2)    A proposed Eastern Shore Rural Health conditional use permit. 
Eleven public presentations followed related to this matter, which would allow a zoning variance to begin plans to construct a 24k sq ft medical and dental services building on 7 acres of open land on Badger Lane in Onley, which is currently zoned Residential, to replace the exisiting medical services facility in Onancock.  The presentations included the following:

Nancy Sturm, chairwoman of the Facility’s volunteer Board of Directors: Ms Sturm gave a strong opening presentation and advocated for the facility, citing + 170 jobs and much needed services due to pop growth and inadequate existing facility.

Tom Holloway (VDOT):  no traffic impact needed due to low expected volume; contingency plan for waste water disposal to be provided; Town of Onley approved the facility plan in December, still needs Onancock approval.

Jim McGowan (Planning):  County has done legal review and project passed; any additional right of ways needed will not impact private owners in this area.
Tom Nielson, PE:  project can tie to the Onancock sewage system by 2010.
Tom Hollinsworth, M.D.:  this new facility is needed to attract new doctors.
John Kellum, Mayor of Olney:  Town Council has endorsed this new facility.
Sue Mastelson (Harborton, Va):  nothing in permit process to address environmental concerns in this area.

Three Badger Lane residents each cited concerns over increased traffic and existing congestion in this area, and their own desire to maintain the residential environment.

One Badger Lane resident said he is opposed to the additional widening of Badger Lane, citing environmental issues such as loss of indigenous trees and vegetation, especially since an additional 20 foot right of way was granted on Badger Lane “several years ago.”

Wanda Thornton advocated for the planned Rural Health facility but questioned the use of “black top or asphalt” in the construction of the parking area, citing runoff concerns.  Tim Holloway (VDOT) responded that even gravel (stone) is considered to be an impervious material and therefore still will exacerbate any runoff  problems at the site.

The Board approved the new Eastern Shore Rural Health facility with a consensus.

HIGHWAY MATTERS
Mr. Tim Holloway (VDOT) gave to the Board members a page showing currently approved VDOT projects.  He highlighted to the Board the present re-surfacing of Cattail Rd., which he noted is in a very low area.  In response to a query from a Board member, Mr. Holloway said that the stop light at Kegotank Elementary is an approved project.  Mr. Hart requested that Mr. Holloway look into the “very large pothole” on Rt. 180 in Keller.

REPORT OF PUBLIC OFFICIALS
(1)    Dana Bundick, Treasurer
Ms Bundick said tax receipt operations are still much delayed due to the computer crash in April 07, in a snowstorm.  Because the Treasurer initially believed the crash was due to employee error, an insurance claim was not filed until August 07.  The insurance coverage is for $5k in “media loss” only.  A denial letter from the insurance company has just been received for the loss.  The new Treasury computer system is planned to be operational in February 08.  Ms Bundick noted that all decals need to be hand written, and that tax receipts data needs to be entered into the (old) computer twice now.  She is still opening mail from October 2007.  She would like the Board to appropriate funds to hire part-time labor for relief during this crunch.  Mr. McCaleb responded that he thinks the County has lost about $82k in interest revenue in December alone, due to undeposited tax receipts (checks).  Mr McCaleb attacked Ms Bundick, calling her performance is “a travesty” and stating that he “did not know how she got elected.”  Mr Malette noted that either a lock-box or check scanning deposit system might be useful at this time. Ms Bundick said that for last tax cycle receipts in June she used a lock box, but she did not state in her Report why she is not using that again.  Members of the Board cited many recent constituent complaints over the non-deposit tax receipt issues, and a [Chincoteague homeowner] letter was read by Mr Wolff.  This letter cited the ambiguity of having checks languish without earning interest, yet charging homeowners personal interest if same checks are mailed in late.  Ms Thornton defended Ms Bundick and stated that this problem was “the Board’s fault” because it had not appropriated enough funds for Treasury at the time Ms Bundick had initially described this situation to the Board.  Ms Thornton cited the $90k appropriation which will just cover the new computer system, and the hand-written decals problem which Mr Wolff noted will be eliminated in this upcoming tax year.  A motion was made and carried by Ms Mears, calling for Ms Bundick to work with Mr Miner (the County Administrator), to identify solutions and costs and to report these back to the Board.

(2)    W. Richard Bull, Superintendent, Accomack County Schools
Mr Bull noted State VIP awards in January 08 earned by schools meeting State and Federal benchmarks for two consecutive years, among those awarded was Chincoteague Elementary School.  The entire Accomack County Schools earned a Competence Award.  Both Mr Chesser and Mr Wolff questioned Mr Bull on the school bus maintenance program (for brakes and oil changes), and Mr Bull responded that the maintenance schedule is on a 45 day cycle and complies with State standards.  Mr Mallette asked Mr Bull if he has information on State education funds for the next fiscal year.  Mr Bull responded that the Governor’s budget gives an additional $600k over this year.

(3)    James McGowan, Accomack County Planning Director
The Wallops Research Park was approved by the Planning Commission; a Public Hearing is now scheduled for Feb 20, for consideration of this project by the Board of Supervisors.

Mr. McGowan requested a date for a Public Hearing on the revised draft Comprehensive Plan, which is the product a December 07 work session.  Mr Wolff said that the Board will identify this Public Hearing date at the Strategic Planning meeting on February 12.

OLD BUSINESS
The Board unanimously adopted the Board of Supervisors’ Rules of Procedure.

Mr. Reed Ennis, Accomack Director of Central Accounting, next reported that the Commission on Local Government has the full document of State mandates, and is reviewing these to prioritize them, and to determine which mandates apply to Accomack County.  Ms Mears made a motion to maintain the monthly State mandates updates, for the Board.  This motion was carried.  Mr Ennis noted that of main importance is the level of funding available for the mandates.  He said another Sate report will be issued next year on funding, and that the County review process will take several years.

Appointments to various County Boards and Commissions were discussed and voted on. The Tourism Board appointment drew the most discussion.  Mr Mallette recommended a candidate who he believed is able and qualified to serve on the Tourism Board.  Ms Thornton objected and stated that this appointment should be a Board of Supervisors member, citing a need for “accountability” and noting the recent “large increase” in the Tourism board director’s salary. Ms Gordy was in favor of appointing a Board of Supervisors member also, citing her own experience as past chair of Tourism.  Mr Mallette and Mr Chesser countered that it would be better to have a qualified citizen who has the time and motivation to serve, as Board members are already stretched thin with various other time commitments.  A motion was made and carried (not unanimous) to appoint Mr Mallette’s recommended candidate to serve on  Tourism.

NEW BUSINESS
The Board approved an application to VDOT for State assistance for the Wallops Research Park Road (main access road).  No expenditures are approved via this resolution, at this time.

The Board considered dates to review the FY09 budget.  Mr Miner advised that a new State law calls for counties to advertise (in a newspaper) their proposed budgets 30 days before the budgets are adopted.  Mr Miner noted that therefore March 6 is the “drop dead date” for getting the budget into the newspaper by March 8. Ms Thornton questioned, how can the Board adopt a budget if the property tax rate is not yet determined? Mr Taylor, County Attorney, responded that the budget (any budget) is a Plan, and is dynamic in its nature, and that indeed every line item includes estimates. Mr Hart suggested setting the tax rate high, since he believes that the Board can lower this rate but not raise it.  Mr Ennis responded from the podium that “it is not an option to change the tax rate mid-year,” as this has never been done in the County.  Mr Wolff said that doing so would create “a ball of confusion” for citizens, who are already upset over increases to their tax bases.  Mr Mallette said that the County assessor needs about six more weeks to finalize the revised (“equalized”) tax basis for FY09, so in any case it is unrealistic to expect to have this final revised tax basis data in time to advertise the budget in early March.

Note-taking ended  at 11 p.m.  The meeting continued.

Notes by Victoria Weiskopf and Barbara Thackray

N.B. These notes do not constitute the public record of this meeting.  The information contained herein is offered in good faith and  is presented as accurately as possible.  These notes are intended to be a public service devoid of political commentary for those who are interested in following the civic affairs of Chincoteague Island. Notes of the meeting are recorded, transcribed and distributed by volunteers who receive no financial compensation for their efforts.

Accomack County Supervisors

Accomack County Board of Supervisors

Donald L. Hart, Jr., Chair
Gregory L. Duncan, Vice-Chair
Wanda Thornton 
Ron S. Wolff 
Eveline Cropper
Sandra Hart Mears
Steve D. Mallette
Laura Belle Gordy
C. Reneta Major

The offices of the Board of Supervisors is open Monday through Friday, 8:30 a.m. to 5:00 p.m. at 787-5700.

Mailing address for the Board of Supervisors:
23296 Courthouse Ave.
Suite 203

Current Meeting Agenda for the Board of Supervisors is posted here:

http://www.co.accomack.va.us/new_site_2005_07/board_supervisors.html

PO Box 388
Accomac, Virginia 23301

Donald L. Hart, Jr., Chair
Gregory L. Duncan, Vice-Chair
Wanda Thornton 
Ron S. Wolff 
Eveline Cropper
Sandra Hart Mears
Steve D. Mallette
Laura Belle Gordy
C. Reneta Major

The offices of the Board of Supervisors is open Monday through Friday, 8:30 a.m. to 5:00 p.m. at 787-5700.

Mailing address for the Board of Supervisors:
23296 Courthouse Ave.
Suite 203

Current Meeting Agenda for the Board of Supervisors is posted here:

http://www.co.accomack.va.us/new_site_2005_07/board_supervisors.html

PO Box 388
Accomac, Virginia 23301

Accomack County Planning Office

Accomack County Planning Office

Jim McGowan Director
23282 Courthouse Ave.
P.O. Box 686
Accomac, Virginia 23301

(757) 787-5726
(757) 789-3116- Fax

planning@co.accomack.va.us